POWERPOINT

Presentation Software - A type of software (like PowerPoint) that is used to create professional presentations that are usually shown using a projector on a screen. Slide – Area where you create, edit and display the information in a presentation.

VIEWS Normal or Slides View --The view in which you would actually develop each slide. In this view you can use the Slides Tab and Outline Tab Slide Sorter- -This displays small slides on the screen so you can easily rearrange the slides. Slide Show- -The view that lets you “run” your presentation as a slide show

NOTES PAGE VIEW Notes Page — displays your slides on the top portion of the page, with any speaker notes appearing in the Notes pane on the bottom of the page. Your printout will look like this with your notes where you can see them. Using notes pages makes me much less nervous when giving a presentation.

PRINTING OPTIONS Slides —prints a slide or slides. Don’t do this for every day printing! Handouts —prints a thumbnail or small slides of the slide 3, 4, 6, or 9 to a page. A good way to print your slides! Speaker Notes or Notes Page — prints the slides with the helpful notes you might include for when you give the presentation. Outline —prints the slides or lets you see the slides with only the text.

DESIGNING SLIDES Templates--are predesigned PowerPoints that you can use. Themes—are pre-designed graphic styles that you can apply to existing slides or the slide master.

HELPFUL THINGS TO KNOW Slides can be advanced manually by  Pressing the enter key  Using the arrow key  Using the page up/down keys  Automatically using timings Multiple slides can be selected at the same time by using the CTRL key You can also set timings: an option used to automate features in a slide show, such as slide transitions, animation, or audio. Wireless presenters are great devices. In addition to advancing slides, many have laser pointers and even timers!

ADDING FEATURES Diagrams: Visual representation of data to better understand relationships among data, such as an organizational charts, venn diagrams and pyramids. Fruits Meats Breads Meats BreadsFruits President Vice- President SecretaryTreasurer

DESIGN TERMS Slide Master - Used to ensure the same fonts, colors, logos, headers/footers, and other customizations to appear on all the slides. Title Slide - is the first slide of the presentation, which is used to introduce the presentation to the audience, and has placeholders for the title and subtitle. Slide Layout – specifies the arrangement of placeholders on a slide Placeholder - a location on the slide that is reserved for the title, text, or content like a picture. It is indicated on the screen by a dashed line.

ANIMATIONS AND TRANSITIONS Animation or custom animation - Used to add visual effects and/or sounds to individual text, graphics, or other elements on a slide. Slide Transitions - control how one slide is removed from the screen and the next appears.

OTHER TERMS Embedded Fonts-- To keep your text so that it will look the same on all computers, you should embed fonts. Important if using a non-standard font. Hyperlinks-- are text or graphics that when clicked jump to another website or slide

SUGGESTIONS FOR EFFECTIVE POWERPOINTS  Use no more than 3 different font colors and sizes  Use at least a font size of 21  Only use CAPS for emphasis  Don’t copy and paste!!! Use your own words  Check for spelling and grammatical errors

POWERPOINT SUGGESTIONS  Use bullets not complete sentences  Use no more than 6-8 lines of text per slide.  Use no more than 8-10 words per line.  Include brief bulleted points on your slide and include extra information that the speaker may need in the speaker notes  Use pictures instead of words when appropriate  Make your presentation visually appealing

POWERPOINT FORMATTING GUIDELINES Cite all sources. Complete a Bibliography  Don’t use Google as a source! Embed your fonts so that all fonts appear as they should when you present on another machine

SUGGESTIONS FOR AN EFFECTIVE PRESENTATION When presenting, you should:  Make your presentation without reading the slides  Add new information as you are guided by each bullet  Stand as you present  Look at the audience  Rehearse  If possible, try the presentation on the system you will use beforehand