UPDATE AND OVERVIEW OCTOBER 2015

A LITTLE BACKGROUND

WHERE WE ARE NOW Turning away students 2015 Trying to get them back!

WHAT DO WE HOPE TO ACCOMPLISH IN A NUTSHELL? Ensure that more students are able to complete their educational goals by increasing both access to and success in high-quality online courses and programs.

GENERAL STRUCTURE OF THE OEI OEI Technology resources that maximize economies of scale System wide resources for online students System wide resources for developing high- quality online courses

OEI COMPONENTS CCMS (Canvas) OEI Course Exchange Online Tutoring Student Readiness

COMPLETION BY…. Improve success and retention in online courses for the CCC’s Prepared students Prepared faculty Quality course design and content resources Providing resources to colleges to allow for the addition of quality online courses Providing students with opportunities to take classes when and where they need them

Phase 1 (Full Launch)Phase 2 (Readiness/Tutoring) Butte Antelope ValleyBarstow Coastline CabrilloColumbia Foothill College of the CanyonsImperial Valley Shasta HartnellMt. San Antonio Fresno City Mira CostaOhlone Lake Tahoe Monterey PeninsulaPierce Mt. San Jacinto Rio HondoSaddleback Ventura West Los AngelesVictor Valley PILOT COLLEGES

ONLINE TUTORING CAPABILITIES Tutoring: Students can Meet with a live tutor (up to 24/7, depending on subject) Use “Question and Answer Center” 24/7 (asynchronous tutoring) Essay or paper review 24/7 via “Paper Center” Embedded Basic Skills Support Just in time resources for underprepared students who enroll in college-level courses without prerequisites Shared resources and strategies to address basic skills needs, supplementing the traditional approach of basic skills courses

ONLINE STUDENT READINESS The Quest Program Smarter Measure Diagnostic Assessment Tools & Resources (Multimedia Tutorials) Evaluation

ONLINE STUDENT READINESS Spring 2015 pilot 8 schools integrated Quest in own LMS All students followed single pathway Pathway included 5 modules Spring 2016 pilot 24 schools will integrate Quest within their instance of Canvas Dual pathways: new to online learners and experienced online learners Pathways includes 4 modules for new to online and 6 for experienced

TWO READINESS RESOURCES Quest for Online Success Workshop: Each pilot college (24) has access to a comprehensive readiness program built in a Canvas site for students taking OEI courses Quest Multimedia Tutorials: 11 multimedia tutorials, with a Creative Commons license that can be used by everyone.

MULTIMEDIA TUTORIALS NEW ONLINE LEARNER Overview of Online Learning Getting Tech Ready Organizing for Online Success Online Study Skills &Managing Time Communication Skills for Online Learning Online Reading Strategies

MULTIMEDIA TUTORIALS EXPERIENCED ONLINE LEARNER Career Planning Educational Planning Instructional Support Personal Support Financial Support

INTERACTIVE TOOLS Cost Calculator Computer Readiness Test Daily Schedule Calculator Study Schedule

RESOURCE UPDATES Professional Development & Course Design Support Online Course Design Standards (piloted and revised) Online Course Review (over 80 courses reviewed) Reviewer Training: Peer Online Course Review (POCR) Initially trained 30 faculty from 29 colleges Training revised spring 2015 to consist of 1 day “Applying the Rubric” workshop + 2 weeks online. “Applying” open to all Professional Development Summit Access to Instructional Designers Access to Accessibility support

RESOURCE UPDATES Canvas 4-week online course developed Facilitated and self-paced versions Creative Commons licensed Train-the-Trainer events being held Weekly support calls for OEI faculty being held Migration support available Expanding support available via Canvas community

PROFESSIONAL DEVELOPMENT Developing sustainable and scalable mechanisms for improving the quality of CCC online course offerings Most immediate goals Quality course design and content resources Prepared faculty

OEI COURSE DESIGN RUBRIC Informed by existing standards Initially adopted in August, revised following 1 st review cycle ccconlineed.org >> Professional Development Rubric Structure A.Course Design B.Interaction and Collaboration C.Assessment D.Learner Support

OEI COURSE DESIGN RUBRIC For each sub-category, Peer Online Course Reviewers (POCRs) will assign a numeric score: Distinguished to Exemplary (5-6) Satisfactory to Accomplished (3-4) Promising (2) Incomplete (1) Not Evident (0)

FOR A COURSE TO BE OFFERED IN THE EXCHANGE: A minimum score of 3 (Satisfactory) in each sub- category, requiring at least some sub-categories to score in the accomplished to distinguished ranges. A minimum cumulative score of 51, earning at least 70% of all possible points. Courses in the Exchange will be taught in Canvas and rubric alignment must be demonstrated in Canvas Consequently, all reviews and re-reviews are being conducted in Canvas

OEI COURSE DESIGN RUBRIC NEXT STEPS? Ideally, colleges looking to define a standard for quality online instruction will adopt. Train interested parties in the use of the rubric – and train more “Online Teaching Certification Program” modified to align with rubric and components offered as modules. 12-week course now available Modules to be available in spring

DEVELOPING RESOURCES Based on course design review findings, developing targeted support – Common design issues Common accessibility issues Ultimately, “front-load” support

FUTURE PD ACTIVITIES 2 nd Professional Development Summit Discipline convenings Identify common challenges and solutions Resource development Training for others involved in online education Support services Administrators

TECHNOLOGY RESOURCES Common Course Management System Allows for statewide online community Allows for statewide support Enables the deployment of integrated student and faculty resources Provides no-cost access to an up-to-date, easy to access, fully-functional CMS

WHY CANVAS? Overwhelming support from students Nearly unanimous decision Ease of use and robust functionality Partnership and customization opportunities History of strong completion and success rate improvements Site visits and reference checks (including students & faculty) were overwhelmingly supportive

DO ALL COLLEGES HAVE TO MOVE TO CANVAS? NO! But we hope colleges will want to, because… Ease of use and upgrades will be managed at the system level Cost will be significantly reduced for the system (and eliminated for colleges) Resources will be integrated for both faculty and students Opportunities for collaboration for both faculty and students Partnership with Canvas will allow for customization for the CCC’s BUT – OEI is committed to developing resources that will be available to those who stay in their own CMS.

PILOT COLLEGE IMPLEMENTATION 8 Pilot Colleges currently offering OEI Courses during Fall adopting Canvas campus-wide 16 Pilot Colleges beginning implementation to offer OEI Courses during Spring adopting Canvas campus-wide

CCC CANVAS ADOPTIONS 19 Adoptions + 6 Existing

WHAT’S THE EXCHANGE? It IS a mechanism for students at one college to register for online classes at another participating college, through the home college registration system. Leveling enrollments in high-demand courses (i.e. Sociology 1) Provide ample enrollments for difficult-to-fill courses (i.e. Spanish 4) FOR THE STUDENTS!!! Fewer give up. More complete. Easier access. It IS NOT the 114 th CCC!!!! Students cannot register outside home college registration system. Agreement between colleges, not a separate collection of courses. Improve completion rates across the state. Access to resources for both colleges and students

IMPLICATIONS OF THE EXCHANGE… Access to the hard to get courses needed to graduate or transfer Exchange courses seamlessly articulate between colleges (C-ID, ADT courses) Streamlined application and registration processes Financial aid combined across colleges in the Exchange Common learning environment (CCMS / Canvas) Course status and final grade shared back to home college automatically (credit toward degree or transfer goal)

FOR MORE INFORMATION John Makevich OEI Director, Strategic Planning and Operations Bonnie Peters OEI Chief Student Services Officer Additional Info and Blog