+ Hotel Room Inventory System Mason Frazee, Pam Murphy, Keynan Koehn, and Cecily Hooper
+ Introduction A pen and paper system that will be replaced by more efficient technology Rising use of tablets into the workplace Need for more precise inventory tracking Relatively inexpensive
+ SSR
+ Phase 1 – System Planning and Selection Computerized system 2 general pieces of hardware 1 main “desktop like” computer for managers 1 employee tablet for employees To be used and update quantities on site daily 1 applicable piece of software to run the inventory and ordering system Intended to organize, streamline, and improve efficiency Easily implemented – only a small change in routine with big impact
+ Planning and Selection cont. Feasibility Relatively low cost to implement Not a big change in normal business practices Low operational risk Benefits outweighs the costs We can now focus more on customer service
+ Phase 2 – System Analysis
+ Hard Data Essential Components to System: Housekeeping needs an easy system, most can’t speak English General Manager has experience with excel based applications There are 74 rooms in the hotel, 36 double queen beds, the rest king Each room gets 2 soaps, 1 shampoo, 2 bath towels, 2 wash cloths, 1 hand towel Each room has 1 fitted sheet, 1 regular sheet, 1 comforter, 1 blanket, 4 pillows per bed Storage capacity is ~150 for each item
+ Data Flow
+ Security
+ Phase 3 – System Design
+ Tablet User Interface
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+ Manager View
+ Manager View
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+ ERD
+ Phase 4 – Implementation and Operation Took roughly 7 weeks starting by brainstorming to create a system prototype Training for the inventory application would only take minutes Limited number of employees using the tablet depending on hotel size Would also have to set rules and guidelines for other uses of the tablet such as internet use
+ Time allocation