Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By DIGIT-CIRCABC-SUPPORT DIGIT A3 – EGIS

2 Contents What is CIRCABC? Access to CIRCABC (ECAS) Interest group Manage your account Visit the Library Download a document Modify the properties of a document Upload a document Check out/in a document Manage multilingual information Bulk-upload documents Recover deleted documents Notification Newsgroups

3 Customise the IG Search documents Administer your IG (Leaders) Manage Access profiles Invite a new user Invite an applicant Manage the user profiles Remove membership CIRCABC Open Source Software Help & Contact Contents

4 What is CIRCABC? Is a service managed and provided by DIGIT Under IDABC (now ISA) framework CIRCABC is used to create collaborative workspaces where communities of users can work together over the web and share information and resources. This multilingual application offers distribution and management of documents in any format, with fined grained security.

5 What is CIRCABC? Try CIRCABC as an online service at for testing & training (Only from EC)

6 What is CIRCABC? CIRCABC contains Content Management & Communication functionalities User management features Collaborative groups, so-called « interest groups »

7 Access to CIRCABC (ECAS) Internal and External user can get into CIRCABC through ECAS. External user should change the domain

8 Interest group (IG) Information in CIRCABC: a three-level structure Headers Categories Interest groups

9 Interest group (IG)

10 Interest group (IG)

11 Interest group (IG) 3 access modes with membership: you can access if you are logged in CIRCABC you have membership of this group through registered access: you can access if you are logged in CIRCABC via public access: anonymous visitors can access no login is required Membership is the default access mode

12 Interest group (IG) Various types of access

13 Manage your account Once logged, You can access administration from anywhere inside CIRCABC

14 Check your memberships (My Memberships) Manage your account

15 Take a look at the events & meetings scheduled Manage your account

16 Edit your user account Manage your account

17 Visit the Library: What is it? The Library is the place where the documents are stored, shared and managed This service is made of spaces & content Any space can contain sub-spaces & content Users with role Lib-admin, Lib-fulledit or Lib- Manageown can create spaces and add content into the Library

18 Visit the Library: What is it? Library = spaces + content

19 Visit the Library: What is it? The spaces are structured like the Library itself

20 Visit the Library: What is it? You can perform different actions depending on your role in the Library

21 Look at the properties of a document you may see some properties from the main page of the library, depending on how the leaders have configured the library

22 Look at the properties of a document Else, you can reach the details page via the icon titled View details

23 Visit the Library Download a document Level 1

24 Visit the Library Download a document by You can download by from the “content” pane or from the properties of the document

25 Visit the Library Upload a document You choose the action Add content from the menu Library

26 Visit the Library Upload a document You can modify properties of the first- uploaded document

27 Visit the Library Upload a document The document is now accessible from the Content pane.

28 Visit the Library Modify the properties of a document To edit the properties of a document… Click the View details icon from the content pane

29 Manage multilingual information Make multilingual through view details

30 Bulk-upload documents Upload the contents along with their structure (folders) at a same time

31 Recover deleted documents The deleted spaces or documents can be recovered You can select a location where to recover the item. Otherwise it will be recovered to its original place.

32 Newsgroups Where members can exchange their views

33 Notifications Define your notification : - in the current space or forum - in the whole Library or Newsgroup

34 Search documents Through simple or advanced search

35 IG customisation (1) Logo, Description, Contact

36 Navigation Preferences (Ability to customize column field and number of row) IG customisation

37 Provides useful information about the current Interest Group. ‘Mini-website’ as content of the ‘information’ service Information

38 Other services Where members can schedule events and meetings. Where members can launch surveys (coming soon) Gives an overview of the members of the current interest group. To perform system administration functions.

39 Manage Access profiles Set a role (basic user right) per service on each profile of the interest group.

40 Manage the access profiles The roles related to the ‘Library’ service In green, you can see the actions allowed

41 Invite a new user Two ways of offering membership: Invite registered users Accept applications

42 Invite a new user

43 Invite an applicant View applicant and grant membership

44 Manage user profiles Any member with role “diradmin” or “dirManageMembers” may modify a user profile

45 Remove membership ‘Membership’ can be found in the ‘Administration’ menu of the interest group.

46 CIRCABC Open Source Software An OSS (Open Source Software) version of CIRCABC is available for public administrations, businesses and citizens of the European Union. It contains the same functionalities as the version used in the Commission. The OSS version is available on OSOR at:

47 Questions time The questions we cannot answer there… The support team via your local helpdesk (EC) or to MyIntracomm The user guide at ECAS Documentation Thank you for your attention