Preconference Workshop Why?. Why do we need the preconference?  Provide input to the Delegate  Provide a means for the groups/fellowship’s voice to.

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Presentation transcript:

Preconference Workshop Why?

Why do we need the preconference?  Provide input to the Delegate  Provide a means for the groups/fellowship’s voice to be heard  Provide Area Trusted Servants an opportunity to be informed of the GSC year-long process Linda W. - Alt Delegate

The Preconference Assignments  Assigned for two years  Assigned on a random basis  Non-repeating (we hope) Linda W. - Alt. Delegate

What to expect during the Preconference Assembly  Agenda items  Last year was available on Feb. 15. Will be somewhere around that time this year.  Background material  Remember all GSR, DCM, Area Committee Chairs, Officers and Past Delegates review the 2015 Final Report on your Agenda committee, Additional Committee Considerations and Floor Actions that did not result in Conference Advisory Items Linda W. - Alt. Delegate

Input to the Delegate  What the Delegate needs  Each Committee’s recommendation on each Agenda item  Reasoning behind each committee’s recommendation  How the Preconference input was useful for the General Service Conference Craig M. – Past Delegate Panel 63 Area 1

Input to the Delegate The Delegate brings back to Area Assembly the new 66 th Final Report to hand out and gives his Delegate report to Districts and the Area Assembly Craig M. – Past Delegate Panel 63 Area 1

What to expect during the Preconference Assembly  Example of Letters and Agenda Items  Details Linda W. - Alt. Delegate

Letter to the Officers Linda W. - Alt. Delegate

Letter to the Past Delegate Linda W. - Alt. Delegate

Letter to the Past Delegate Linda W. - Alt. Delegate

What to expect during the Preconference Assembly Linda W. - Alt. Delegate

Example of Agenda Item Linda W. - Alt. Delegate

Agenda Items (Background Materials) Linda W, Alt. Delegate

Agenda items (Background material examples) Linda W. - Alt. Delegate

Agenda items (Background material examples) Linda W. - Alt. Delegate

Agenda items (Background material examples) Linda W. - Alt. Delegate

Agenda items (Background material examples) Linda W. - Alt. Delegate

Agenda items (Background material examples) Linda W. - Alt. Delegate

Agenda items (Background material examples) Linda W. - Alt. Delegate

Agenda items (Background material examples) Linda W. - Alt. Delegate

Agenda items (Background material examples) Linda W. - Alt. Delegate

Preconference Assembly  How the Districts should handle the Preconference Material and its distribution  Preconference Assembly:  The Purpose of Preconference Assembly  The Process used during the Preconference Assembly  The Procedures used for the Preconference Assembly James K. – DCM, District 14

Letter to the DCM (Background material) James K, DCM

Preconference Assembly  How the Districts should handle the Preconference Material and its distribution  DCM makes CD copy for each GSR in the District, explains what they need to do and answers any questions they may have once they review the agenda item that their group is assigned for two years. James K. – DCM, District 14

The Group  The importance of the group’s input in the Preconference process  How the group should handle their assignment  Someone from the group should go to each Committee Meeting if there is one  Members of the group should get together to discuss Agenda items Rick E. – DCM District 3

The Group  How the group should handle their assignment  GSR should make sure each member has a copy of information to review before the business meeting  Members of the group should get together at their business meeting to discuss Agenda items and review their thoughts on each agenda item  GSR takes groups thoughts back to the Area Assembly April 1 - 3, 2016 attends the assigned committee Rick E. – DCM District 3

Preconference Survey  Importance of the survey  Important questions raised in the past:  What did you learn about the Conference Process?  In what ways do you feel our Delegate is more informed as a result of this process?  Do you feel your voice, your group’s voice, and your District’s voice have been heard during this process? How so?  Do you feel more informed? In what way(s)? Linda W. – Alt. Delegate

Linda W. - Alt. Delegate Pre Conference Form- Complete

Sally F, GSR Lynn Haven District 15 ▪Committee Chairs and Officers ▪Saturday morning will pass out to committee chairs and officers the pins, legal pad, 8 copies of the agenda item before the pre conference begin. If the chairs or officers have any questions we will do our best to help.

Preconference Survey  Make sure all chairs get a person to take notes.  Make sure Jim S. (Delegate), Committee Chair and Area Archive Chair gets a copy of minutes.  The person taking notes or chair at this Pre Conference committee meeting will read the minutes on Sunday morning - Input to Delegate  Any questions for any of the members of the Pre Conference Committee? Linda W. – Alt. Delegate