Methods of Documenting Need and Proposed Solutions 2016 CDBG Applicants’ Workshop December 2-4, 2015

Presented By: Community Development  Brent Allen Economic Development  Gabriel Morris

Documentation  Documentation is needed (in addition to the narrative on DCA 4 and DCA 5) to substantiate needs and proposed solutions  The severity of need is determined by the extent to which the need affects the health and safety of low-to moderate-income residents.  Economic Development: Rating & Selection Criteria  Four Areas – Just Like All CDBG

Documentation  Preliminary Engineering Report / Preliminary Architectural Report—see list, p of Manual  Photos in color, dated, keyed to a map  Views of entire area and specific concerns  Maps—USGS topo; See DCA 12 for list  Project Cost Estimate – ED: Size & Capacity “Source & Use Statement”

Letters of Support  Community Development  Local Government match commitment / operation and maintenance pledge  Citizen / Organization letters—individual, with specific details are best  Citizen survey comments  Economic Development  Company commitment letter / All participants  Bank commitment letter - Loan

Documentation  Community Development  Work orders / repair records  Fire department records or letters  Test results: fire flow tests, smoke tests, video of sewer lines, etc.  Economic Development  Job descriptions – title, description, and wage range  Company background/financials  Public ownership

Third Party Documentation  Community Development  Environmental Protection Division (EPD) letters or notices  Environmental Health Specialist letters with specific details  Independent Lab tests  Newspaper articles  Building inspection reports (for housing applications)

Third Party Documentation  Economic Development  Railroad Company Design plan submission/approval Draft agreements MOU Siding/Sidetrack agreement  Insurance Company  Other Funding Sources

Documentation  Community Development  GEFA water/sewer “dashboard” rates to show current rate as % of Median Household Income  Economic Development  Local government Annual Financial Report  Economic Development & Construction Agreement