Online Scheduling Presented by Barbara Anderson Karin Readel Trent Nelson

Why We Chose Online Scheduling

Barbara’s Top 3 Low Cost Automatic Reminder s Smart Phone Friendly Side Note

Acuity Scheduling

How a student schedules

Side Note Use Webtools to shorten the web address.Webtools Mine is: go.illinois.edu/advising

Using Webtools to shorten a web address

Step up from the Advisor Side

BIG WIN Syncs with your Google, Outlook, iCal, or Office 365 calendar Note: Does not sync with your kitchen wall calendar from 1998

Canceling Appointments

Pros Syncs with Outlook Low cost, $110 a year Automatic reminder s (and texts) Smart phone friendly Can create a survey for student to fill out before appointment Easy to cancel appointments Cons Not linked to undergrad recs No easy lists

Undergrad Records/Portal URL: Used to ▫Review student information ▫Attach documents or leave notes about individual students for future reference ▫Schedule Advising Appointments

Customizing The schedule option can be customized for each office based on their need If in a bigger office then everyone there has to use the same options Options that can be changed: ▫Length of appointment ▫Number of times students can sign up ▫Length before appointment that a student can sign up and/or cancel their appointment Example – Media ▫Can only sign up for 1 appointment ▫Meeting length is 30 minutes ▫Can only sign up and cancel an appointment 24 hours in advance

Change status for students who no longer need an appointment, are abroad or graduating.

Benefits/Downfalls Benefit: ▫Connects directly with undergrad records ▫Track the students advisor has met with ▫ feature ▫Traits can be altered ▫Have a survey attached to see issues before student comes in ▫ option Downfalls ▫Cost $250 to use ▫IT support is not on campus ▫Doesn’t connect with outlook ▫Not customizable for individuals in larger departments ▫ option can be a little buggy

Using Google Docs for Sign up Sheets 1) Set up a Google Apps Account - see 2) Log in at

Create a New Document

Similar to editing in MS Word

Share link

Use Webtools to Create Short URL Go to and create a short URL to send to studentshttps://illinois.edu/toolbox ▫Ex.:

Other things I do: Periodically download sheet as pdf Update with new dates & times Quick comparison with Calendar View Revision History

Pros: Free Easy Mobile-friendly Available to anyone (UG students, prospective students, grad students)

Cons No calendar integration Only does one thing