SSLC Staff Forum - 11 March 2015

Programme 1.Introduction 2.Course Rep System – Update on changes for Course Rep Elections Dates (March and October 2015) - What we need you to do 4.Course Rep Training – SSLC Co-Chairs 5.Course Rep Awards - SSLC sign-offs 6.SSLC Reporting - Changes in annual reporting 7.General Issues (AOB) Date of next meeting: Wednesday 3 June 2015 (15: :30)

Course Rep System From Course Reps are elected for the duration of their course unless: They resign They miss two meetings in a row and are therefore considered to have resigned Their course mates call for an election Why? Continuity - most Reps already in place at beginning of year Allows concentration on electing first years and PGT/R Senior Reps - students trained to Chair SSLCs School Reps - one per SSLC to better liaise with Faculty Reps

FacultyTotal Possible RepsReps in PostPercentage in PostReps Trained Percentage in Post Trained HSS %8556% SE %5168% SMD %1334% Total %14956%

Course Rep Elections Continuing Students Nominations Open: Tuesday 24 March Nominations Close: Thursday 2 April Voting Starts: Monday 20 April Voting Ends: Friday 1 May Results Announced: Tuesday 5 May Re-open Nominations: 6 May until Friday 2 October First Year Students Nominations Open: Monday 21 September Nominations Close: Friday 2 October Voting Starts: Monday 12 October Voting Ends: Friday 16 October Results Announced: Tuesday 20 October Re-open Nominations: Monday 26 October until Friday 30 October Voting Starts: Monday 2 November Voting Ends: Friday 6 November Results Announced: Monday 9 November (Schools then free to co-opt to vacant positions for rest of year)

Verification Sheets PositionRepresentative ECRSSLC? School of Politics and International Relations International Relations Year 1 - RepAnushka Mahendran International Relations Year 1 - RepPetros Petrikkos Politics and Business Management Year 1 - RepLinas Zukaitis Politics and Business Management Year 2 - Rep To be elected in school - details awaited Politics and Business Management Year 3 - RepYASOMIE RANASINGHE Politics Year 1 - Rep HANNAH Politics Year 1 - Rep To be elected in school - details awaited Politics Year 2 - RepLUISA VENTURINI Politics Year 2 - RepAlan Saritas Politics Year 2 - RepJASPER TAUTORUS Politics Year 3 - RepGEORG BEREZKIN Politics Year 3 - RepEVELINA GOCHEVA Politics Postgraduate Taught - RepMICHAEL KOLAWOLE Politics & International Relations PG Research - Rep JENNIFER THOMSON Pre-Masters FT Graduate Diploma in Humanities and Social Sciences - Rep To be elected in school - details awaited

Senior Reps Senior Course Representative (This section does not apply to SMD) Course Reps who have been representatives for more than one year automatically become Senior Reps (and are also be eligible to be selected as a School Rep). In addition to carrying out the responsibilities of a Course Rep as detailed above (points 2 to 7), Senior Reps also: 1. Feed into the Taught Programmes Action Plans (TPAPs) for their course. 2. Attend other meetings such as E-Learning User Groups (other meetings that need student representation for quality assurance purposes can be added here). 3. Will have the chance to be selected to Co-chair their SSLC (if the relevant SSLC adopts the University’s recommendation to introduce Student Co- chairs and if they have taken the Chair Training provided by the Students’ Union).

School Representative School Representative (This section does not apply to SMD) School Representatives are the link between representation at course level and at faculty level. They are elected at SSLCs from the pool of Senior Reps. They form the link between the SSLCs within a School and the Faculty Reps (who are elected part-time officers of the Students’ Union). In addition to carrying out the responsibilities of a Course Rep as detailed above (points 2 to 7), School Reps also: 1. Participate in delivery of the ‘How to be an Effective Course Representative’ training provided for first time Reps. 2. Attend Faculty Forums (held once each semester). 3. Liaise with Faculty Reps throughout the year to keep them informed of issues raised at course level and thereby identify areas of common interest and faculty-wide relevance.

Student Co-Chairs Must be a Senior Rep Must have attended QMSU training Upcoming Training Dates: Wednesday 18 March from to Wednesday 25 March from to Thursday 26 March from to to (more dates to be added) Details on QMSU website at:

Annual Reporting Process End of Year Report Senate also requires that each SSLC produces an end of year report once the meetings for the year have concluded. Therefore, for most UG and PGT SSLCs it would be expected the reports would be submitted this semester. After discussions with the SU, we have agreed that this report can use the action tables from the minutes as its basis. The action tables from each meeting should be combined into one large table (if the action cannot be understood in isolation, please add a bit of extra text to clarify) so that we can see what the resolutions were. Any actions that were not completed or are ongoing should be noted at the end with a short explanation as to why this is the case. These ongoing actions should then form the start of the action table for next year. I’ll notify you of the deadline to submit these reports a little later in the semester. Emma Rabin’s – 19 Feb 2015

Annual Reporting Process contd.

General Issues (AOB)