SSLC Staff Forum - 18 November 2015

Programme 1. Welcome and introductions 2. Overview of the Course Rep System and recent changes 3. Course Rep Election results and issues arising 4. Senior Reps/School Reps 5.Student Co-chairs 6. SSLC Agendas and Minutes - updated templates 7. Faculty Forums - what and why? 8. Round Table discussion - open forum

Reps in Post

FacultyTotal Possible RepsReps in PostPercentage in PostReps Trained Percentage in Post Trained HSS %8574% SE %5963% SMD % 11 of 12 in Post (1 st, 2 nd & Intercalating) n/a (20 1 st, 2 nd & Intercalating) (12 1st, 2nd & Intercalating) 55%92% Total %15564%

FacultyTotal Possible RepsReps in PostPercentage in PostReps Trained Percentage in Post Trained HSS %8556% SE %5168% SMD %1334% Total %14956%

FacultyTotal Possible RepsReps in PostPercentage in PostReps Trained Percentage in Post Trained HSS % SE % SMD413995% Total %12947%

FacultyTotal Possible RepsReps in PostPercentage in PostReps Trained Percentage in Post Trained HSS UG % HSS PG804860% HSS Other10660% HSS Total % SE UG957579% SE PG401435% SE Other 5240% SE Total % SMD UG413995% Total %

Course Rep Promotion

Course Rep Training

SSLC Web Pages

SSLC Staff Resources

School Representatives School Representatives (HSS and SE only) In order to bridge the gap between Course Reps and Faculty Representatives, this year sees the introduction of School Reps. Each SSLC is aked to elect/select from amongst its Senior Reps, a School Rep who will act as liaison between the SSLC and the Faculty Rep. This should be done at the first SSLC meeting of this year (and subsequently at the last SSLC meeting of the year to serve during the following year).

SSLC Student Co-chairs The University have for some time supported the concept of Student Co-chairs for SSLC meetings - It is for each SSLC to determine who should chair the committee. Consideration should be given to electing a student member as co-Chair. The Students’ Union can give student representatives training to enable them to fulfil this role. This year, with the advent of Senior Course Reps, the Students' Union is asking that SSLCs give strong consideration to this recommendation. Training sessions to equip Reps with the necessary skills are planned and dates will be announced shortly.

Originally created by : Kerrie Wilson & Aaron Braddy Senior SSLC Student Co-chairs How to be an effective chair.

Faculty Reps HSS Petros Petrikkos Aidan Higgins S&E Paulo Arroyo Ali Talib

Faculty Forums A Faculty Forum shall be held once each semester. Membership of the Faculty Forum shall be as follows: Faculty Representatives (one of whom will take the Chair) All School Reps from within the Faculty PGT and PGR Reps from each SSLC Chairs and Secretaries of each SSLC within the Faculty (whether staff, or student Co-chair) The QMSU VP Education The QMSU Education Representation and Policy Coordinator (Secretary) The Deans of Faculty will be invited to their Faculty’s Faculty Forums. Any Course Rep may attend their Faculty’s Faculty Forums. Faculty Forums HSS Faculty Forum Semester 1 tbc S&E Faculty Forum Semester 1 tbc S&E Faculty Forum Semester 2 Monday 1 February – HSS Faculty Forum Semester 2 Tuesday 2 February – 18.30

Course Rep Spring Elections In order to fill any gaps in the ranks of continuing Course Representatives, whether through resignation, or where they have been challenged to an election, an election will be held in the Spring to ensure that as many Reps as possible are in place for the following academic year. The dates for 2016 are as follows: Nominations open: Monday 14 March Nominations close: Friday 1 April Voting starts: Monday 25 April Voting ends: Friday 6 May Results announced: Tuesday 10 May 2016 Re-open nominations: If there are still any vacant posts, nominations will re-open and remain open until close of nominations for the Course Rep Elections in October 2016.

SSLC Staff Forum Dates Semester November 2015 ( ) Semester March 2016 ( ) Semester July 2016 ( )