San Bernardino County Experience Local Health Department Subcontract Earliest possible start date Worked backwards – Program Requirements

Proposed Timeline July Met Administrative Support at Human Services (HS oversees Department of Public Health (DPH) Aug Draft RFA Sep List of potential applicants Oct Release RFA –Bidders non mandatory conference –Select evaluators –Deadline for Q & A Program Requirements

Proposed Timeline Nov –Q & A posted –Proposals due Dec –Evaluation –Negitiations –Select subcontractors –Award/denial letters –Protest deadline Program Requirements

Proposed Timeline Dec—continued –Draft of Board of Supervisors (BOS) Agenda Item (BAI) –Finalize contracts to submit to BOS Jan --Hard copies of contracts with signatures --BOS approval Feb Contracts effective Program Requirements

Timeline Proposer’s (Application) Conference October 23, p.m. -- October 23, p.m. Deadline for submission of questions October 30, 4:00 p.m. -- October 30, 4:00 p.m. Proposals due November 27, 2012 by 4:00 p.m. -- November 27, 2012 by 4:00 p.m. Tentative Date to Send Award/Denial letters December 21, December 21, 2012 Tentative date for award of contract(s) -- January 29, 2013 Tentative beginning date for contract(s) February 1, February 1, 2013

Service Objectives Contractors may propose to do one or more service objectives (pages 11 – 27 of RFA) –Communities of Excellence in Nutrition, Physical Activity, and Obesity Prevention (CX 3 ) –Nutrition Education--adults –Peer to Peer--adults –School/After-school –Youth Engagement (2014) –Early Childhood –Faith--adults (2014) –Community Health Leaders Program Requirements

USDA Allowable & Unallowable Costs (page 8, item 2 of RFA) Listed campaign nutrition education materials and Champions for Change website No development of new nutrition education materials Use only Network approved educational materials Examples: Power Play! Fruit & Vegetable Toolkit Program Requirements

Program Considerations (pages 25 – 27 of RFA) Monthly invoices with back up documents such as receipts, time logs, deliverables are required DPH will not provide Harvest of the Month materials and they should be in the applicant’s budget Program Requirements

Fiscal Requirements 1. Budget 2. Monitoring Requirements

Fiscal Requirements Submit most recent financial statements and Three Years of audited* financial statements *Unaudited financial statements are acceptable, if the proposer is not required to conduct an annual audit.

Insurance Requirements Workers’ Compensation $ 250,000 Comprehensive General & Automotive $1,000,000 Errors & Omission $1,000,000/claim $3,000,000 aggregate or Professional Liability $1,000,000/claim Proof of Coverage: Certificates of Insurance Declaration Page

Proposal Submission One (1) original and five (5) unbound copies or electronic submission through ePro - All Proposals/Applications must be received no later than 4:00 p.m. (PDST) on Tuesday, November 27, 2012 preferably submitted through the County’s electronic Procurement Network at or delivered to: County of San Bernardino Human Services Attn: HS Contracts Unit (RFA HS DPH 12-06) 150 South Lena Road San Bernardino, CA

LHD Subcontracts- San Bernardino County Experience For more information contact Jeanne Silberstein, MPH, RD Program Requirements