AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 AGS RSVP Weekly Meeting 24 Mar 2005 Useful Links: RSVP Project : C-AD AGS Project: Office Agenda –Project Office - Guidance etc.. (pile) –CDR status report - makdisi –Critical Paths etc - pendzick –Milestones and Access Data Base first look - sappo –Level 3 manager updates - pendzick,brown,pearson,phillips

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 WBS 1.4 Cost, as of 21 Mar

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 ~30 FTE Level 21 March 05

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 ~10 FTE Level 21 March 05

AGS RSVP Weekly Meeting P. Pile 24 Mar March 05

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 Rare Symmetry Violating Processes Preliminary Baseline Review Brookhaven National Laboratory 6-8 April DRAFT AGENDA Wednesday 6 April :30 – 09:30 Executive Session 09:30 – 15:15 Plenary Session – Overview Presentations* (see appended guidance) 09:30 – 09:45 Introduction (Willis) 09:45 – 10:30 Overview of RSVP Project (Kotcher) 10:30 – 10:45 Break 10:45 – 11:05 KOPIO Scientific Overview & Experimental Approach (TBD) 11:05 – 11:30 KOPIO Project (Marx) 11:30 – 11:50 MECO Scientific Overview & Experimental Approach (Molzon) 11:50 – 12:15 MECO Project (Hebert) 12:15 – 13:15 Lunch (Executive Session Working Lunch)

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 Preliminary Baseline Review – Agenda (cont’) Wednesday 6 April :15 – 14:30 MECO Magnet (Smith) 14:30 – 15:15 AGS (Pile) 15:15 – 15:30 BREAK 15:30 – 17:30 Breakout Session A** (see appended guidance) KOPIO MECO Detectors MECO Magnet AGS – Construction & Operations Management 17:30 – 18:30 Executive Session 18:30 – Adjourn 18:35 – Drinks at Berkner Hall 19:00 – Dinner at Berkner Hall

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 Preliminary Baseline Review – Agenda (cont’) Thursday, 7 April :30 – 09:00 Executive Session 09:00 – 12:00 Breakout Sessions B** (see appended guidance) KOPIO MECO Detectors MECO Magnet AGS – Construction & Operations Management 12:00 – 13:00 Lunch (Executive Session Working Lunch) 13:00 – 16:00 Breakout Sessions C** (see appended guidance) KOPIO MECO Detectors MECO Magnet AGS – Construction & Operations Management Projects provided with questions from Committee, if any 16:00 – 17:30Executive Session

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 Preliminary Baseline Review – Agenda (cont’) Friday, 8 April 2005 Friday 8 April :30 – 09:30Response from Projects to questions from Committee, if any 09:30 – 11:30 Executive Session 11:30 – 12:30Lunch (Executive Session Working Lunch) 12:30Closeout 14:00 Adjourn

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 ** GUIDANCE FOR BREAKOUT SESSIONS: (A) Breakout Session A for projects begins with 3-4 talks of total duration ~ 60’ Presentation from Level 2 Managers: More detailed description of technical approaches, cost, & schedule Presentation of information similar to that outlined in bullets directly below for other Level 3 elements 2-3 example Level 3 Elements: Present Performance Specifications Present Design Concept; note how design meets specs Detailed Schedule noting tiered milestones, why important Cost Estimate; 3or 4 detailed examples Major Procurements; plans for placing; schedule, institution (B) Latter half of Session A, continuing in Sessions B & C: Detailed Examination of Cost and Schedule Basis of Estimate with Cost Books Committee drill downs Committee roll ups Schedule – Show main elements, durations, linkages, dependencies

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 WBS 1.4 AGS Upgrade Project Level 2 Presentations WBS 1.4 more details – Pile (5 min)/Pendzick (15 min) Level 3 Presentations WBS AGS/BOOSTER - Brown (20 min) WBS K0PI0 – Pearson (20 min) WBS MECO – Phillips (20 min) Probable break-out for WBS 1.4 Prepare talks for review next week (Wed or Thurs)

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 How we get to base line in April RSVP Project Office Guidelines Mar –All Estimates Frozen (21 April) –Thawed out 3/24 – refrozed 3/ –ACCESS Data Base is not going to be used! –Prepare material for the review Mar – Prepare talks - Practice talks for preparatory review – next Wed or Thurs - Continue to refine Cost Books - Work on unfrozen project files, get them in better shape for the April review 1 Apr (Fri) – all talks posted to the Web 6-8 April – Preparatory Review April – NSF Review

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 Misc Beam development will come out of the construction budget - makes RSVP budget problem worse! RSVP Project Office Account Number: until further notice use: Account #08144

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 Supplemental/Archive

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 Base Line Review Dates Apr (Wed-Fri) at BNL, NSF Baseline Review Organized by M. Turner, NSF Assistant Director for Mathematical and Physical Sciences Details to be determined

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 Present NSF Guidance (from FY2006 Presidential Budget Request) construction preops/ops

AGS RSVP Weekly Meeting P. Pile 24 Mar 2005 All projects have been asked to design to cost, according to the following guidelines (burdened FY05$): KOPIO - 55M MECO magnet - 56M MECO - 24M AGS - 40M Project Office - 20M These numbers include contingency, which should be constructed according to the Lockheed guidelines as posted on the RSVP web site. The Project Office will make any needed adjustments in the overall contingency. The RSVP Project Office is assembling an April Baseline Review. –The usual backup material - cost books, C/TDR's, etc. - will be needed to review. –Project costs will have to be reported in escalated dollars RSVP Project Office – Present Guidance (no change from last week)