Leading practice in police governance: Canada and abroad Andrew Graham School of Policy Studies Queens University

What I hope to cover Governance practice in various countries Governance practice in various countries Some principles that are really important in deciding on governance Some principles that are really important in deciding on governance What the practice of good governance looks like – leading practice What the practice of good governance looks like – leading practice

The tensions at play Achieving effective civilian oversight of policing in a democratic society Achieving effective civilian oversight of policing in a democratic society Ensuring knowledgeable oversight and governance Ensuring knowledgeable oversight and governance Avoiding undue interference in police practice which is guided by criminal and civil law and overseen by the courts Avoiding undue interference in police practice which is guided by criminal and civil law and overseen by the courts Avoiding political interference in individual police action or the use of the police for political purposes Avoiding political interference in individual police action or the use of the police for political purposes Guaranteeing adequate transparency, accountability and public support to police functions. Guaranteeing adequate transparency, accountability and public support to police functions.

“The difference between “bureaucrats with guns” and law enforcement officers is simple: police are supposed to be prohibited equally from pursuit of their own desires and from acting on the whim of politicians. Unlike civil servants, they are not supposed to respond to “political masters”. Their job, simply, is to enforce the law.” Wes Pue, “The Prime Minister’s Police? Commissioner Hughes APEC Report” (2001) 39 Osgoode Hall

No one right answer The Canadian experience is rich and varied – lots to learn there: in some respects, among the best in the world The Canadian experience is rich and varied – lots to learn there: in some respects, among the best in the world The American experience is also rich, but with little or no type of oversight such as we have – complaints and litigation driven The American experience is also rich, but with little or no type of oversight such as we have – complaints and litigation driven Long-standing practice in the UK and Australia with some major growth in citizen involvement in recent years Long-standing practice in the UK and Australia with some major growth in citizen involvement in recent years The Policing Board in Northern Ireland (created with much Canadian help) has been pivotal in overcoming deep animosities about the constabulary there The Policing Board in Northern Ireland (created with much Canadian help) has been pivotal in overcoming deep animosities about the constabulary there

key characteristics of the ‘Canadian model’ A complex function of government: needs focused understanding. A complex function of government: needs focused understanding. Chief is an employee of the Board who supervise that person. Police commissions hire and fire the Chief. Chief is an employee of the Board who supervise that person. Police commissions hire and fire the Chief. The Chief reports to the board or commission not a municipal council. This ensures his independence. The Chief reports to the board or commission not a municipal council. This ensures his independence. Police boards or commissioners are the creatures of the provinces that have the legal authority over the administration of justice and are appointed through mixed processes to ensure greater representivity. Police boards or commissioners are the creatures of the provinces that have the legal authority over the administration of justice and are appointed through mixed processes to ensure greater representivity.

key characteristics of the ‘Canadian model’ Police commissions oversee budgets for the Service and their approval by Councils does not permit interference with budget details. Police commissions oversee budgets for the Service and their approval by Councils does not permit interference with budget details. Often the province will step in or serve as an appeal body. Often the province will step in or serve as an appeal body. Police commissions play an important role in ensuring public confidence in the police service. Police commissions play an important role in ensuring public confidence in the police service. Boards relate directly to the public, permit the public to make presentations to them. Many commissions actively consult the community to get their views of policing. Boards relate directly to the public, permit the public to make presentations to them. Many commissions actively consult the community to get their views of policing. In some instance, they handle the complaint process, once internal processes have been exhausted or the complaint is about the Chief. In some instance, they handle the complaint process, once internal processes have been exhausted or the complaint is about the Chief.

key characteristics of the ‘Canadian model’ Police boards or commissions operate, for the most part, in public and have a direct accountability to the public. The exceptions usually involve personnel matters. After that, commission meetings are open to the public. Police boards or commissions operate, for the most part, in public and have a direct accountability to the public. The exceptions usually involve personnel matters. After that, commission meetings are open to the public. Police commissions set policy and direction for the police service. Boards have the authority to establish the strategic direction and create policies that direct how the police service will function. Police commissions set policy and direction for the police service. Boards have the authority to establish the strategic direction and create policies that direct how the police service will function. They do not operate or direct individual investigations or even staff allocations. They do not operate or direct individual investigations or even staff allocations.

Some key principles “Robust accountability structures compose one of the three basic requirements for democratic policing—the others being legitimacy and professionalism.” (Marenin, O. (2005). Building a global police studies community. Police Quarterly, 8, ) “Robust accountability structures compose one of the three basic requirements for democratic policing—the others being legitimacy and professionalism.” (Marenin, O. (2005). Building a global police studies community. Police Quarterly, 8, ) Governance of policing requires time and in-depth understanding of policing from a citizen perspective not a professional nor political one. Governance of policing requires time and in-depth understanding of policing from a citizen perspective not a professional nor political one. Governance demands a special set of skills and roles to be effective. Governance demands a special set of skills and roles to be effective. Police Commissions need to take a whole-of-community view and be neither puppets of municipal councils, voices of interest groups nor cheerleaders for the Police Service Police Commissions need to take a whole-of-community view and be neither puppets of municipal councils, voices of interest groups nor cheerleaders for the Police Service

Good Governance Practice Corporate governance is ‘the system by which organizations are directed and controlled’. Corporate governance is ‘the system by which organizations are directed and controlled’. For the public sector it embodies 6 principles: a clear definition of the body’s purpose and desired outcomes; a clear definition of the body’s purpose and desired outcomes; well-defined functions and responsibilities; well-defined functions and responsibilities; an appropriate corporate culture; an appropriate corporate culture; transparent decision-making; transparent decision-making; a strong governance team; and a strong governance team; and real accountability to stakeholders real accountability to stakeholders

Canadian Association of Police Boards Best practices Adopted three years ago Adopted three years ago Field-tested in four boards, large and small Field-tested in four boards, large and small Represent a set of potential standards for good governance Represent a set of potential standards for good governance A work in progress A work in progress But, a model is out there and being used But, a model is out there and being used Shows strong potential to develop into good governance standards Shows strong potential to develop into good governance standards BEST PRACTICES – A FRAMEWORK FOR PROFESSIONALISM AND SUCCESS IN POLICE BOARD GOVERNANCE

CAPb best practices The Right Stuff : Each board, at a minimum, needs to determine the ‘composite’ skills it requires to meet its responsibilities in such a way as to maximize success. The Right Stuff : Each board, at a minimum, needs to determine the ‘composite’ skills it requires to meet its responsibilities in such a way as to maximize success. Maximizing Success : Boards needs to have continuity of tenure and systems of phased replacement to ensure continuity. Maximizing Success : Boards needs to have continuity of tenure and systems of phased replacement to ensure continuity. Conditions of Appointment: Prospective Boards members needs to fully understand the amount of time this role takes, the duties expected and the degree of engagement. Conditions of Appointment: Prospective Boards members needs to fully understand the amount of time this role takes, the duties expected and the degree of engagement.

CAPb best practices Governance Review : Boards should review their performance in an objective way every three years. Governance Review : Boards should review their performance in an objective way every three years. Board Self-Assessment: As part of its performance review, the Board should also undertake a self- assessment of its performance. Board Self-Assessment: As part of its performance review, the Board should also undertake a self- assessment of its performance. Orientation: All Boards should create formal orientation packages and processes for new Board members. Orientation: All Boards should create formal orientation packages and processes for new Board members.

CAPb best practices Education and Training : there has to be a regular program of education and training for board members. Education and Training : there has to be a regular program of education and training for board members. Relationship with the Chief: A clear understanding of the respective roles of he Board and the Chief must be delineated, preferably in a formal manner. Relationship with the Chief: A clear understanding of the respective roles of he Board and the Chief must be delineated, preferably in a formal manner. Succession Planning : The Board has to ensure that there is a succession plan for the position of Chief. This is a shared responsibility. Succession Planning : The Board has to ensure that there is a succession plan for the position of Chief. This is a shared responsibility. Strategic Planning: The Board should ensure that the Chief puts in place a robust strategic planning process and that its role in guiding it from a policy perspective is well understood. Strategic Planning: The Board should ensure that the Chief puts in place a robust strategic planning process and that its role in guiding it from a policy perspective is well understood.

CAPb best practices Risk Management : the Board will ensure that there is a formal system of risk management in the Service. Risk Management : the Board will ensure that there is a formal system of risk management in the Service. Oversight: The Board will create an audit committee to determine audit scope and review audit results. Oversight: The Board will create an audit committee to determine audit scope and review audit results. Accountability to Stakeholders : The Board will produce an Annual Report on its activities. Accountability to Stakeholders : The Board will produce an Annual Report on its activities. Responsibility to Employees : The Board will make itself available to employees of the Service at least once a year. Responsibility to Employees : The Board will make itself available to employees of the Service at least once a year. Procedural Prudence: The Board will formally adopt procedural guidelines to delineate the way it makes decisions. Procedural Prudence: The Board will formally adopt procedural guidelines to delineate the way it makes decisions.

Sounds like common sense State of implementation: continual improvement State of implementation: continual improvement In field of governance, these look pretty good In field of governance, these look pretty good Note multiple accountabilities of a police board Note multiple accountabilities of a police board Operations and policy a grey area and always will be Operations and policy a grey area and always will be Good governance takes time. Good governance takes time. Strong tensions with appointment process. Strong tensions with appointment process.

17 Big Ticket Issues Arising from the Practices Themselves…….. Governance Reviews – a concern for costs and benefits Governance Reviews – a concern for costs and benefits Underlying utility of competency profiles – can they affect Board composition? Underlying utility of competency profiles – can they affect Board composition? Self-assessment will involve a cultural shift towards more conscious governance Self-assessment will involve a cultural shift towards more conscious governance Education and Training – when is enough, what can we afford? Education and Training – when is enough, what can we afford? Succession Planning – for whom? Succession Planning – for whom? Risk management is a new field – Police Boards are not alone Risk management is a new field – Police Boards are not alone Oversight – by whom and for what? Oversight – by whom and for what?

If Governance is so Important, why is Canadian Practice so Varied It is and it isn’t: major diversion is Quebec, Manitoba and Newfoundland: all other provinces with municipal policing have boards or commissions. It is and it isn’t: major diversion is Quebec, Manitoba and Newfoundland: all other provinces with municipal policing have boards or commissions. All other provinces have some form of oversight which is clouded by the role of the RCMP in contracted policing All other provinces have some form of oversight which is clouded by the role of the RCMP in contracted policing Major gaps: RCMP, SQ, OPP and Winnipeg Major gaps: RCMP, SQ, OPP and Winnipeg Anticipate change with the RCMP soon Anticipate change with the RCMP soon

Closing thoughts Setting police governance is a provincial matter as part of its responsibility for the administration of justice Setting police governance is a provincial matter as part of its responsibility for the administration of justice Police Acts are being upgraded across the country: note Alberta, Nova Scotia and Ontario recently: all have enhanced police oversight Police Acts are being upgraded across the country: note Alberta, Nova Scotia and Ontario recently: all have enhanced police oversight Manitoba’s legislation is overdue for modernization Manitoba’s legislation is overdue for modernization

Closing thoughts While it is desirable for the city to be engaged in the process of getting the best police governance, it remains a provincial responsibility to provide the leadership While it is desirable for the city to be engaged in the process of getting the best police governance, it remains a provincial responsibility to provide the leadership Ultimately, this is not about the money, as important an issue as that is – witness the recent FCM publication on policing costs Ultimately, this is not about the money, as important an issue as that is – witness the recent FCM publication on policing costs But, if you think you can use governance to reduce police costs, think again – good governance can create better financial accountability and deeper budgetary control, but the cost of policing will continue to rise But, if you think you can use governance to reduce police costs, think again – good governance can create better financial accountability and deeper budgetary control, but the cost of policing will continue to rise