Chapter 17: Import/Export Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

2 of 19 Import/Export Importing translates data from other programs into a format that Sage 50 can use. Data can be imported into Sage 50. Exporting copies Sage 50 data into a format that other programs can read and use. Data is exported from Sage 50.

3 of 19 Importing, p. 637 Sage 50 Spreadsheet Database file Other accounting program Importing translates data from other programs into a format that Sage 50 can use.

4 of 19 Exporting pp Database program Spreadsheet program Word processing program Sage 50 Other accounting program Exporting copies Sage 50 data into a format that other programs can use.

5 of 19 Sage 50 Tips Sage 50 Tips The word processing program used to illustrate SCA’s exporting feature is Microsoft Word. You may use any word processing program that supports ASCII to complete Chapter 17. You export data from Bellwether Garden Supply in Chapter 17. You import Bellwether’s chart of accounts into a newly set up company.

6 of 19 Backed up and Saved Files in Chapter 17, p. 612 Sage 50 Backup (.ptb) Excel (.xlsx) and Adobe (.pdf) KB Page Nos. customer.csv 34 KB customer.txt 645 Exercise 17-2.ptb 956 KB 653 Exercise 17-2_Chart of Accounts.pdf 70 KB 653 Exercise 17-2_Vendor List.pdf 52 KB 653 Exercise 17-2_Chart of Accounts_Vendor List.xlsx 21 KB 653

Select Import/Export window 7 of 19 For importing and exporting templates, use the Select Import/Export window located on the File menu. Observe that the window is organized by software module: Accounts Receivable, Accounts Payable, Payroll, General Ledger, Inventory, Jobs, Account Reconciliation, Time/Expense.

8 of 19 Glossary of Terms Chapter 17

9 of 19 Importing, 637 Importing translates data from other programs into a format that Sage 50 can use. Data can be imported into Sage 50.

10 of 19 Exporting, p. 637 Exporting copies Sage 50 data into a format that other programs can read and use. Data can be exported from Sage 50.

11 of 19 Files, p. 638 Files are a group of related records; for example, customer files and journal files.

12 of 19 Records, p. 638 Records are a group of fields that contain information on one subject; for example, the general journal, purchase journal, cash disbursements journal, sales journal, or cash receipts journal.

13 of 19 Fields, p. 638 Fields are an individual piece of data; for example, invoice numbers, account numbers, debit amount, credit amount.

14 of 19 Comma Separated Values, p. 639 Comma separated value files (CSV extensions) are commonly used for transferring data between applications in a text-based format.

15 of 19 ASCII, p. 639 ASCII is an acronym for American Standard Code for Information Interchange. It is one of the standard formats for representing characters on a computer. Most word processing, spreadsheet, and database programs can read ASCII files.

Online Learning Center  Go online to for additional resources. Link to Student Edition, select Chapter o Interactive Testing o Glossary of Terms o Feature Quiz o Narrated PowerPoints o Assessment Rubric o Going to the Net o QA Templates 16 of 19

17 of 19 Going to the Net Access the Sage 50 Add-On Services website at us/services/?isnow=sage50us. us/services/?isnow=sage50us us/services/?isnow=sage50us Complete the following: Complete the following: 1. List 13 Sage 50 product add-ons. 2. Link to Hosting Providers. Briefly explain. Hosting Providers Hosting Providers

Analysis Question What is the purpose of importing and exporting? 18 of 19

Assessment Rubric ReportMenu Selections and Links File Name, Extension, and Report ID Customer List 19 of 19