Data Warehouse 11G Tips & Tricks Demo Amy Ahearn, Data Warehouse Developer/Analyst Kelly Cox, Assoc. Dir., FS / Accounting Chancellor’s Office April 23, 2015

Learning Objectives Changes Overview New Functionality Tips & Tricks Demo April 2015Year-End GAAP Training2

Data Warehouse 11G Changes Look & Feel Navigation Change in nomenclature Added functionality & tools April 2015Year End Training 20153

Look & Feel Changes Recent shows the last 6 reports run in clockwise order April 2015Year End Training 20154

Navigation Navigation is now a dropdown menu April 2015Year End Training 20155

Nomenclature ‘Apply’ has replaced ‘Go’ on each of the pages ‘Reset’ will reset to last applied values, default values or will clear all values April 2015Year End Training 20156

Nomenclature (cont.) ‘Customization’ replaces ‘Default’ April 2015Year End Training 20157

Added Functionality & Tools Can sort any column or drill down April 2015Year End Training 20158

Added Functionality & Tools April 2014Year End Training Breadcrumb Navigation

Added Functionality & Tools (cont.) Enhanced Search functionality – by unchecking ‘Match Case & changing the criteria to ‘Contains’- maximum results April 2015Year End Training

Added Functionality & Tools – Pivots Users have the ability to create pivots in reports & drill downs Right Click Or Drag & drop April 2015Year End Training

Added Functionality & Tools – Sections Users have the ability to create sections in reports & drill downs Right Click Or Drag & drop April 2015Year End Training

Added Functionality & Tools – Include column Users have the ability to include columns into reports & drill downs Right Click to & select column(s) to include *there are some limitations – i.e. you cannot add in calculated fields available in other views on the same report. Static fields (i.e. CF, Jrnl ID’s, etc.) work well April 2015Year End Training

Added Functionality & Tools – Exclude column Users have the ability to exclude columns on reports & drill downs Users can save reports that have included/excluded columns Drill downs cannot be saved as defaults as they are dynamic Included columns can be used as pivots/sections & saved Drill downs cannot save pivots/sections April 2015Year End Training

Legal Ledger Dashboards – XXCMP Manage by Budget Department Class Program Project (chartfield) Trial Balance Organization Open PO/Req Operations Ledger Reporting Organizations Trial balance Project (inception to date) Cash Fund Balance Transactions Actuals, Budget, PO Open PO/Req April 2015Year-End Legal Training15

Operations Dashboard: What to use? Organization: For review when other chartfields (class, project. etc.) are desired. Includes period zero in P/L accounts. Actuals Trial balance: When a true TB is needed. Excludes period zero in P/L accounts. Project (inception to date): for construction projects with multiple fiscal years. Excludes period zero in ALL accounts. April 2014Year-End Legal Training16

Operations Dashboard: What to use? (cont.) Cash: search funds for negative cash, Fund Balance: Year-End Reserve entries or project your ending balance of cash funds Transactions: General Transaction Research Actuals, Budget or PO Open PO/Reg: Reconcile and review activity April 2015Year-End Legal Training17

PBC 137: Detailed Listing of Expenditures Changes Now has CSU Fund in the data export Standardize the layout provided to KPMG April 2015Year-End Legal Training18

LIVE DEMO April 2015Year-End Legal Training19

April 2015Year End Training