COMPUTER ACCOUNTING WITH QUICKBOOKS 2012 CHAPTER 02 Donna Kay Copyright © 2013 by The McGraw-Hill Companies, Inc. All rights reserved.McGraw-Hill/Irwin Customizing QuickBooks and the Chart of Accounts

C HAPTER 2 O VERVIEW Customize:  QuickBooks Software Editions  QuickBooks Preferences  QuickBooks Chart of Accounts  QuickBooks Security 2-2

C USTOMIZE Q UICK B OOKS E DITIONS QuickBooks Software Editions:  QuickBooks Pro  QuickBooks Premier  QuickBooks Accountant  QuickBooks Enterprise Solutions 2-3

C USTOMIZE Q UICK B OOKS P REFERENCES Edit menu > Preferences 2-4

C USTOMIZE R EMINDERS, D ESKTOP V IEW & M ORE … 2-5

C USTOMIZE C HART OF A CCOUNTS Chart of Accounts:  Lists accounts and account numbers  Automatically created by QuickBooks 2-6

A CCOUNT C ATEGORIES 2-7

A CCOUNT C ATEGORIES Non-posting Accounts:  Purchase Orders  Estimates 2-8

Q UICK B OOKS L ISTS Lists provide supporting detail:  Customer List  Vendor List  Employee List  Item List  Payroll Item List  Class List 2-9

C USTOMIZE C HART OF A CCOUNTS  Add accounts  Update accounts 2-10

C USTOMIZE C HART OF A CCOUNTS  Edit accounts  Delete accounts  Print account listing 2-11

G O P APERLESS C HART OF A CCOUNTS  Select Account > Re-sort List  Select Reports > Account Listing 2-12

G O P APERLESS C HART OF A CCOUNTS  Select Excel > Create New Worksheet 2-13

G O P APERLESS C HART OF A CCOUNTS  Select in existing workbook  Browse for YourFirstName LastName CH2 REPORTS Excel file  Select Advanced  Uncheck QuickBooks Export Guide worksheet with helpful advice.  Select Export. 2-14

G O P APERLESS C HART OF A CCOUNTS Copy the contents of the new sheet into the prelabeled sheet for the assignment:  Select all in the new worksheet (SheetNo.).  Right-click on the sheet and select Copy.  Select the prelabeled sheet tab in your template (CH2.6 COA).  Right-click and select Paste.  Right-click on the new worksheet tab (SheetNo.). Select Delete. 2-15

Q UICK B OOKS S ECURITY QuickBooks without security precautions... …is like leaving your front door unlocked and standing open! 2-16

Q UICK B OOKS S ECURITY Without restricted access, an intruder has open access to your entire accounting system! 2-17

Q UICK B OOKS S ECURITY To prevent unauthorized access to your QuickBooks accounting system, use:  User IDs  Passwords  Restricted access 2-18

U SER ID AND P ASSWORD 2-19

R ESTRICTED A CCESS 2-20

Q UICK B OOKS S ECURITY Beware the Coffee break bandit.... …when QuickBooks is left open on unattended computers. 2-21

C USTOMIZE Q UICK B OOKS C ALENDAR 2-22

T O L EARN M ORE … Turn to Chapter 2 Visit the Online Learning Center Visit