The University of Texas at Arlington Office of Research and Office of Accounting and Business Services Brown Bag Training Session One: INTRODUCTION

What does the Office of Research do? Grant & Contract Services works with faculty to: Grant & Contract Services works with faculty to: Identify funding opportunities Identify funding opportunities Develop proposals and budgets Develop proposals and budgets Negotiate contracts Negotiate contracts Manage awards in compliance with guidelines Manage awards in compliance with guidelines

What does the Office of Research do? Research Compliance manages all aspects of adherence to guidelines for: Research Compliance manages all aspects of adherence to guidelines for: Human Subjects (IRB) Human Subjects (IRB) Animal Subjects (IACUC) Animal Subjects (IACUC) Biosafety Biosafety Conflict of Interest Conflict of Interest Scientific Misconduct Scientific Misconduct

What does the Office of Research do? Technology Transfer works with faculty, staff and students to: Technology Transfer works with faculty, staff and students to: Expand and enhance research and intellectual property Expand and enhance research and intellectual property Review confidentiality and non-disclosure agreements Review confidentiality and non-disclosure agreements Manage disclosures, patents, and copyrights Manage disclosures, patents, and copyrights Establish contact with patent counsel Establish contact with patent counsel Interface and facilitate partnerships with industry Interface and facilitate partnerships with industry Explore opportunities with the Arlington Technology Incubator Explore opportunities with the Arlington Technology Incubator

What does the Office of Research do? Information Technology works to: Information Technology works to: Produce various reports in all areas of the Office of Research Produce various reports in all areas of the Office of Research Develop forms and templates Develop forms and templates Develop and maintain website Develop and maintain website Electronically archive data and agreements Electronically archive data and agreements Develop and maintain internal databases Develop and maintain internal databases Implement electronic signatures and proposal submissions Implement electronic signatures and proposal submissions

Types of Awards: Grant Grant Fundamental Research Fundamental Research Investigator conceives project, defines details and retains scientific freedom Investigator conceives project, defines details and retains scientific freedom Funding agency maintains cognizance Funding agency maintains cognizance Designed to accomplish a public purpose Designed to accomplish a public purpose Contract Contract Development Development Agency conceives project, exercises direction and control Agency conceives project, exercises direction and control Agency closely monitors Agency closely monitors Direct benefit to agency Direct benefit to agency

All Awards Come With Terms and Conditions Terms and Conditions describe: Terms and Conditions describe: How money can be spent How money can be spent How work is performed How work is performed Who owns what Who owns what Reports and deliverable requirements Reports and deliverable requirements

What are “Terms and Conditions”? Levels of Terms and Conditions: Levels of Terms and Conditions: Federal (OMB Circulars and restrictions for institutions of higher education, FAR clauses in Federal contracts) Federal (OMB Circulars and restrictions for institutions of higher education, FAR clauses in Federal contracts) State (restrictions for State of Texas determined by law) State (restrictions for State of Texas determined by law) University (Board of Regents, UTA policy) University (Board of Regents, UTA policy) Agency specific Agency specific

Work Flow Chart Of Grant Accounting Grant/Contract Budget reviewed and approved Produce/verify Monthly invoices Collect/Post Payments Financial Report

Grant Accounting Additional Responsibilities Cost Share Verification Cost Share Verification Monitoring Effort Reporting Monitoring Effort Reporting Procurement Card Expenditure Review Procurement Card Expenditure Review

Brown Bag Training Session Two November 22, 2002 November 22, 2002 Indirect Costs Indirect Costs What are Indirect Costs? It is NOT a Tax What are Indirect Costs? It is NOT a Tax Direct vs Indirect Cost Items Direct vs Indirect Cost Items New DHHS Indirect Cost Rate Agreement New DHHS Indirect Cost Rate Agreement Indirect Cost Recovery – New Distribution Procedure Indirect Cost Recovery – New Distribution Procedure