MARKETING & STRATEGIC COMMUNICATIONS UPDATE

Style Guide University of Waterloo Writing Style Guide is now available at guidelines/resources-downloads/university- waterloo-writing-style-guidehttps://uwaterloo.ca/brand- guidelines/resources-downloads/university- waterloo-writing-style-guide PDF version now online Digital version coming this summer

ASSET BANK UPDATE & OVERVIEW

Background 2012 – 2013 DMAM working group surveyed campus re: digital asset management needs Evaluated potential solutions Selected Asset Bank More about Asset Bank at Pilot implementation includes MSC, ENG, IST and LIB

Process/Status Downgraded from enterprise license due to cost restraints and desire to evaluate solution prior to full commitment $25, support and storage fees to $8000 (includes 1 year support) and IST provided server and storage (initially 3 TB) Software purchased December 2013 Attempted installation in January 2014 LDAT integration problem that required additional license Resolved February 2014

Process/Status Initial/starting taxonomy confirmed and implemented February/March 2014 On-site training March 2014 Testing, troubleshooting, documentation and keyword/taxonomy management plan April – June 2014 Estimated final report and recommendations September 2014

Installation details Current license is shared with a single taxonomy Views/access can be restricted by user groups Additional metadata requirements handled by use of Keywords Admins have full access to all assets Current install limited to images only Can accommodate video/audio/documents

Installation details Requires CAS authentication Users managed via CHIP re: WATIAM Accessible off-campus only with VPN License is shared with a single taxonomy Views/access can be restricted by user groups Additional metadata requirements handled by use of Keywords Admins have full access to all assets Pilot install limited to images only Can accommodate video/audio/documents

Key features Tagged/searchable assets by taxonomy, keywords and attributes Import of existing metadata Some customziation/mapping/work-arounds required Batch upload and update feature Controlled views/access by user groups Customized permissions on usage Restricted to specific groups Approval required Open access (from campus)

Key features Download/export size options Lightbox feature to share/ collections Can share a lightbox with non-users on campus Currently looking for solutions to share a lightbox with non-users off campus Active/expired dates specification Reports on activity and usage

Limitations NOT WCAG 2.0 compliant WCAG 1.0 compliant with active attention paid to resolving accessibility concerns On-campus access only IST currently evaluation modification to this to enable sharing assets with external audiences Can also be re-evaluated at time of enterprise license install Licensed for 50 users total