1 HISD The DAEP/JJAEP ONLINE REFERRAL APPLICATION continued

2 HISD Enter your data into chancery Include: who, what, when, where and the statement, “Student was charged with…” or “an Event Number was issued for….” Do not quote The Code of Student Conduct, please state what actually occurred. continued

3 HISD Overnight upload An overnight upload must take place for chancery to “speak” to the online DAEP system – please keep this in mind One of these action codes must be present in chancery: 07 ALTR – removal to DAEP 08 COAE – continuation of another district’s DAEP placement 02 EJJA – expulsion to JJAEP 15

4 HISD Log-in to The System spx?ReturnUrl=/DAEP/Referrals.aspxhttp://prodnet.houstonisd.org/DAEP/login.a spx?ReturnUrl=/DAEP/Referrals.aspx Or, find it on the HISD Application Links on the EMPLOYEE portal – DAEP/JJAEP application Only Administrators or those who have administrative responsibilities have access Use your portal password to access the application continued

5 HISD Students will appear under “campus referrals” – if the student is not listed, it means the student’s data is not in chancery. continued Do not select “find a student” – this doesn’t work correctly.

6 HISD Select The Student continued

7 HISD This is a DAEP referral – fields in yellow are filled out by chancery data continued

8 HISD How many days? (length of placement) (secondary only) Use the HISD Code of Student Conduct – Secondary Schools Offense and MAXIMUM Consequences chart Or Use the Discipline Infraction/PEIMS Coding Reference Chart

9 HISD Number of days MS/HS only –The minimum placement is 45 days (30 days no longer offered) –If the number of days requested is not a choice listed, please type in the number of days in the comment section – i.e. “65 days requested” –You will still have to select one of the radio buttons in order to submit the referral.

10 HISD HISD Code of Student Conduct – Secondary Schools Offense and MAXIMUM Consequences chart

11 HISD

12 HISD Discipline Infraction/PEIMS Coding Reference Chart

13 HISD MS/HS only Select Number of Days If placement is to end with the end of a semester, select that here continued 30 days is no longer offered

14 HISD Additional information Use this space to include any additional information not included in chancery

15 HISD Elementary Number of days 15 days is the only option for elementary schools

16 HISD Elementary only – SSO Approval needed SSO approval and approval by your Chief is needed for ALL referrals

17 HISD SSO form must be signed for all Elem Referrals This is ONE STEP in the referral process This form is not the DAEP approval form A referral must be submitted via the online DAEP

18 HISD Add Your Phone Number And Submit continued

19 HISD Print For Your Records This form will appear if you submitted successfully. This is your record of the DAEP referral – print it and place a copy in the student’s discipline folder. continued You need this form!!!

20 HISD What’s the status? The status will read “initial” when first entered, you will need to see a message notification to indicate we’ve processed it (more on this next) The status will change once it has been processed by our office You can ALWAYS access the status by logging in to the DAEP system No status means IT HAS NOT BEEN SUBMITTED continued

21 HISD Status change DAEP status change includes this piece – it’s important: This is an automatically generated message. For further details about the status of this referral, read all unread messages within this DAEP messaging system. Please use the DAEP/JJAEP online application to send messages to our office. (Please do not use HISD ).

22 HISD Status Updates When the status has been updated, you will see this notification It reads “new message” continued click on SELECT to read the message

23 HISD Reading a message Click on VIEW MESSAGES to open the mail center

24 HISD Reading A Message The new message is listed here, along with all of the other messages about this referral This message contains information from me – please read! This message is automatically generated with a status change – NO INFO HERE continued

25 HISD Just click OPEN continued

26 HISD Example of automatically generated message This message only informs you of a status update – the information regarding what is needed is NOT contained here. This is automatically generated.

27 HISD Here you will see the information that is needed Hit reply and type your response. If this message states there has been a status update, please locate the message with the information from our office – the status update is automatically generated, it will give you NO specific information (see previous slide) continued

28 HISD NEW response shows messages from our office that your campus has not read yet

29 HISD Your initial screen will show you the status of referrals. You can ALWAYS check the status of your referrals Please utilize this function! continued

30 HISD Discretionary placement review All discretionary placement go for review at the School Office. This document is created for each referral – it includes all information from chancery along with additional information provided by your campus.

31 HISD Approval When the referral is approved, you will get an notification Print the notification, put it in the student’s file If the number of days have changed, you must print out a NEW referral form If you need a copy of the approval, go to HISTORICAL and print the last message for the student – it is the approval continued

32 HISD Approval DAEP Please keep a copy of this , it is needed for the student’s discipline file. DAEP Referral Status Perez, Lisa -- Student ID: zzzzzz has a status of Approval for placement at DAEP for 30 days, for a code 04-Possessed/Sold Drugs discipline offense from campus: Marshall Middle School This is an automatically generated message. For further details about the status of this referral, read all unread messages within this DAEP messaging system. Please use the DAEP/JJAEP online application to send messages to our office. (Please do not use HISD ). Please notify the parent and withdraw the student. Students must bring withdrawal grades and their last report card with them for enrollment at the appropriate alternative campus. Bus routes will be given at the time of enrollment. Alternative campuses expect the student to enroll within 1-3 business days from the receipt of this approval. If there is a delay, please contact the campus directly. Beechnut Academy (secondary): 7055 Beechnut Houston, TX (713) Students must bring withdrawal grades and their last report card for enrollment. DAEP - Eliot (elementary): 6411 Laredo Street Houston, TX (713) Please note that your campus is responsible for ensuring all of the data pertaining to this referral has been entered into Chancery. Please read the entire message, during testing and other times during the year, we do not enroll at our DAEP campuses You need to keep a copy of this!

33 HISD How Is An Expulsion Different? (from a DAEP referral) The screens are slightly different. Remember – you must use the correct action code in Chancery for an expulsion (most often it is 02 EJJA). The screen shots follow: continued

34 HISD Select the student A student you wish to expel will have a different screen pop up when you select that student (this is based on the data YOU entered into Chancery) continued

35 HISD Here you see “expelled” student. You have to select mandatory or discretionary continued

36 HISD Select where the offense occurred continued

37 HISD You must indicate the expulsion Dates: From ?- To ? continued

38 HISD Expulsion Submitted This form will appear if you submitted successfully. This is your record of the expulsion referral – print it and place a copy in the student’s discipline folder. continued You need this form

39 HISD Status changes and messages: The messaging system works the same for an expulsion and for a DAEP referral. continued

40 HISD Other Info You can access “historical” data for your campus by selecting “historical” on your main screen continued

41 HISD A list of all the referrals made by your campus will appear. continued

42 HISD Historical Menu Drop down with school year continued

43 HISD What about Special Populations? For DAEP referrals, we need: the MDR supplement pages (2 pages) and the Special Education form The Special Education form must be signed by the designated people in the SIO office. JJAEP referrals need: MDR supplement. All LPAC data must be in compliance continued

44 HISD Needed for all SPECIAL EDUCATION DAEP placements

45 HISD Continuations of placement (from another district) If zoned to you, ENROLL the student Enter the appropriate discipline code and use the removal code of 08 COAE Submit via the online DAEP Send us the supporting documentation from the other district (reason sent, days served, days remaining) *less than 30 days violates our contract with Beechnut Academy Special education – need complete Annual ARD, MDR plus the supplemental form required for all DAEP placements

46 HISD Referral Contact – Before Approval & DISCIPLINE QUESTIONS Luis Gavito – OFFICE PHONE: FAX: ON-LINE Referral Application: HISD Employee/Administrators Portal – HISD Application Links – DAEP Referral continued