Integrating A Digital Repository System Martin Borchert, Manager, Access Services and Joanna Richardson Digital Repository Administrator Information Services OLT Conference 3 November 2004

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3 High Demand –

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Information Services 5 Data – 280K+ attached objects, eg PDFs, PPTs, and general text

Information Services 6 Driving Forces at Griffith University Return on investment / maximise investment Non-duplication of t&l / other resources Re-use; recombine; share Risk management / mitigation Copyright Intellectual property Archival history / litigation

Information Services 7 LMS and Learning Objects The course structure of the typical LMS does not encourage sharing and reuse of learning objects It encourages duplication It allows deletion of valuable resources It is difficult for enforcing copyright It is difficult to maximise institution’s investment

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10 Griffith University Partnerships and learning “Hive” is their digital repository software

Information Services 11 Digital Repository Definition Any collection of resources that are accessible via a network without prior knowledge of the structure of the collection. Repositories may hold actual assets or the metadata that describe assets. IMS Global Learning Consortium, Inc – Digital Repositories Specification

Information Services 12 Other Related Griffith Needs Past examination papers Digitised course readings ePrints eScience Special collections

Information Services 13 Past Examination Papers Least complex objects [arguably] Already digitised and in PDF Relatively small collection Good starting point for developing core metadata Under the control of INS staff, ie Digitisation and Distribution

Information Services 14 Course Readings Single storage format (PDF): multiple delivery formats Introduces the complexity of copyright Once again is under the control of INS staff, ie Digitisation and Distribution

Information Services 15 ePrints Deposit collection of papers that showcases the research output of Griffith academic staff both before and after peer-reviewed publication Already implemented in many Australian universities –using open source software from “eprints.org” Link from DEST HERDC data –currently in PeopleSoft—to Hive would be sensible

Information Services 16 Special Collections, eg Art Images 70,000 slides 55,000 records 2,000 digital images VRA metadata standard Load to Hive Further digitisation Library collections QCA collections Teaching and Learning project funding Working with QCA

Information Services 17 Top Critical Issues

Information Services 18 Digital Repositories: An Integration Tool If we cannot sustain the repositories we create, we will retard our progress towards providing access to digital materials. If collections on which individuals have worked hard are forgotten or neglected, as some already seem to be, we will end up recreating, rediscovering and re-describing materials many times over. Colin Holden, 2003