Darrell Siebert The MOA Programme: Did we really do that?

Collections Database Project interest dating from well before 2000 trial installation of EMu by Fish Group (Zoology) –130,000 specimen records –Loans system –etc. EU tendering process, EMu selected budget of £1.6 million agreed

MOA Programme (Museum Online Access) Integrate 5 Science departments in a single Collections Management System Implement consistent collection standards, policies and procedures Installation complete in 3 years –Original proposal was 5 years On budget

MOA Programme Programme Sponsor (Graham Higley, Head LIS) NHM Project Manager (Marion Raiser) Ke Software Project Manager (Andrew Brown) Mineralogy D. Smith Project Team: subject experts testers Entomology B. Pitkin C. Lyal A. Hine Project Team: subject experts testers Palaeontology S. Long Project Team: subject experts testers Zoology D. Siebert Project Team: subject experts testers Botany S. Grant Project Team: subject experts testers Programme Team (Project Manager + Team Leaders)

Mineralogy unified 14 separate data sources 400,000 specimen records 130,000 sites development of new Analysis module

Entomology unified 13 different data sources 1 million catalogue records 710,000 collection index records 1.2 million taxonomic names significant extensions to Taxonomy module developed new Collection Index module

Palaeontology unified 2 data sources 200,000 specimen records new Stratigraphy module new conservation modules Interventive Processes Condition Report

Zoology unified 5 data sources over 1 million catalogue records 200,000 taxonomic names management of specimen, parts and preparations new Requisition module

Botany unified > 60 data sources 500,000 catalogue records 230,000 taxonomic names management of everything from herbarium sheets to field note books significant extensions to Sites for locality data

General new museum-wide processes common loans system object entry & acquisition integrated multimedia

EMu Application Developments NHM a contributor to a global community of EMu users –Mineralogy New Analysis module –Entomology New Collection Index module, significant redesign of Taxonomy module –Palaeontology New Stratigraphy and Conservation (2) modules –Zoology New Requisition module –Botany Significant extension of Sites module

Data from 5 Science Departments Main data sources –Mineralogy 14 –Entomology 13 –Palaeontology 2 –Zoology 5 –Botany> 60

EMu database records created 13.7 million records in total – Catalogue records (3.1 million) Mineralogy 400,000 Entomology1,000,000 Palaeontology 200,000 Zoology1,000,000 Botany 500,000 – Taxonomy records (1.6 million) – Other types of record

Business Outcomes Single, fully integrated Collection Management system –Reconciliation of curatorial policies, procedures, and activities; embedded in EMu Under budget –~£1.525M Completed in just over 3 years –As of 1 st April 2008 EMu is a core NHM business system More done than in original prospectus –Loans, etc. Established NHM as global leader in collection databasing

Business Outcomes – Future benefits Web access across whole Museum, and to the public Data provider –Portals, GBIF, OAI (e.g. Google)‏ Data sharing –With science partners On-going evolution of EMu system driven by our large, specialised user-base Standards for interaction with other systems

Questions?

NHM EMu Command Centre