ID&R Center ID&R TRAINING FOR ALL RECRUITERS

Basic Interview Pattern (BIP)

Goal  Using the Basic Interview Pattern (BIP), the recruiter will know how to effectively interview a family or youth for the Migrant Education Program.

Objectives  Describe the components of an interview for determining MEP eligibility; and  Explain the MEP and the Purpose of an Interview using the BIP.

Before the Interview Process During the Interview Process Closing the Interview The Interview Process

Before the Interview Process The Screening Process During the Interview Process Closing the Interview The Interview Process

Before the Interview Process  Identifying Potential Leads  Lay the groundwork for the interview  Transition to the interview

The Screening Process  Use of an Eligibility Screening Tool or Basic Interview Pattern Questionnaire

During the Interview Process  Children who actually moved with or joined the worker  Gather and enter information regarding family data  Establish the purpose of the move  Establish “To and From” information, including QAD (Qualifying Arrival Date)  Establish the duration and nature of the work (temporary vs. seasonal)  Establish is the activity is a qualifying agricultural or fishing activity  Establish the date when the family arrived at the school district  Work sought but was not obtained  History of migrancy

Closing the Interview  Check the COE to make sure it is complete, clear, signed and correct.  If appropriate, thank the housing unit manager, farm owner or employer for being cooperative.  With the interviewee’s permission, contact agencies and provide them with referral information so they can help address any needs the family may have outside the scope of the MEP.  Record the interview in an activity log and complete any other required paperwork.  If the recruiter gathered any new or updated information from the family or youth, enter that information in the state or local migrant database.  Avoid sharing private information about the family that came out of the visit.

Please check the 6 eligibility criteria steps. 1.The worker has a prior history of move to obtain qualifying work. 2.The child has not graduated from high school or does not possess a GED (HiSet). 3.The child has moved from one school district to another. 4.The family must be classified as low income or eligible for food stamps. 5.The child is younger than Child has moved within the preceding 36 months due to economic necessity. 7.Child cannot be younger than 3 years old. 8.Move was in order to obtain temporary or seasonal employment. 9.The family must obtain qualifying work. 10.Move was in order to obtain work in agriculture work or fishing work.

The six are: 2. The child has not graduated from high school or does not possess a GED (HiSet). 3. The child has moved from one school district to another. 5. The child is younger than Child has moved within the preceding 36 months due to economic necessity. 8. Move was in order to obtain temporary or seasonal employment. 10. Move was in order to obtain work in agriculture work or fishing work.

Determining Eligibility

Determinar la Elegibilidad

Basic Interview Pattern (BIP) 10 questions that must be answered before a Certificate of Eligibility (COE) can be created.

Interview Process ObserverRecruiter Parent /OSY

 Focus on the speaker.  Sit near the speaker.  Lean forward in an engaged pose.  Restate the speaker’s key points.  Summarize the conversation.  Ask relevant questions.  Let the speaker rest after talking.  Show interest through facial expressions and gestures like nodding and eye contact. The Interview Process: Active Listening

Questions?

The Do’s and Don’ts of Successful Interviewing – Do Dress appropriately, be prepared and make a positive first impression to create a relaxed, yet professional, climate. Carry proper identification(name tag, calling cards, etc.) and explain the program and your purpose for asking about the family. Show courtesy and respect for the migrant families and for their right to privacy. Conduct the interview in person and with the worker, whenever possible. Use multiple words to explain the eligibility terminology (e.g., “move,” “go” and “travel”). Gather and record all detailed information on the Electronic COE Consider eligibility requirements and know when more open-ended, probing questions are needed to elicit all relevant information. Scan the surroundings and be attentive to details that may provide relevant information.

The Do’s and Don’ts of Successful Interviewing – Don’t Show up for an interview unprepared or inappropriately dressed. Assume the family understands your affiliation with the district or region or the purpose for your visit. Make the family feel pressured, threatened or inferior in any way. Conduct interviews by telephone. Use only one word to explain the eligibility terminology. EVER ask the parent to fill out the Electronic COE. Only use scripted questions and simply take note of the responses, whether or not the information provided is complete. Overlook cues or surroundings that tell important information about the family’s situation.

THANK YOU!