Systems Alignment Project – Fall ’09 Professional Development Practices Kickoff Sept. 22, 2009

Agenda 1. Provide an Orientation 2. Discussion of Activities within Understand Current Environment Who, how, etc. gather info for 1. Licensed 2. Classified 3. APT 3. Conduct work session 4. Make assignments and plan next 2-3 work sessions

Orientation 1. Introductions 2. Systems Alignment Background 3. Group Agreements 4. Project Definition Document & Work Plan

Systems Alignment Background 4

True to our Mission The mission of the Thompson School District is to: Empower to learn Challenge to achieve Inspire to excel 5 Systems Alignment Background

Moral Purpose: Overall Connections to Our Work It’s about nurturing broad, robust learning and success for every student... Systems alignment will help us get there... 6 Systems Alignment Background

Coordinated Alignment Helps Improve Achievement 7 Need Independently Selected Improvement Efforts: Focus & Linked Improvement Efforts : Systems Alignment Background

Plan: Develop key goals and related strategies, actions, tactics and metrics. Do: Implementation of the improvement plan. Check: After a suitable time, data is gathered to determine progress against plans. Adjust: Possible changes or modifications are made to both the: Plan, and Processes AdjustPlan Check Do Increasing improvement and excellence The PDCA Continuous Improvement Cycle Systems Alignment Background

We are Approaching PDCA Improvement in Semester-long ‘Phases’ 9 Previous Improvement Endeavors Time -> Fall ‘09 Over the course of several years, continuous improvement can just become ‘the way you manage the organization.’ Spring ‘09 Fall ‘08 Assess Progress and Re-plan Systems Alignment Background We are here – Fall ‘09

Typical Project Phases 10 This phase is relevant when a topic is new with little or no definition for the District. The primary purpose is to perform research on the topic to understand what is available and possible This phase is relevant when a problem to be solved is understood and a high-level design needs to be created. Design components may include researching best practices, documenting requirements, designing processes, technical features and/or change management considerations Conceptual Design Phase Preliminary Design Phase Detail Design and Implementation Phase This phase is relevant when a high-level solution to a problem is defined and the details need to be designed, developed and implemented. This includes possible piloting of solutions, training users and moving a new process into ‘operational’ mode Systems Alignment Background

Consolidated ’08/’09 and Planned ‘09/’10 Activities Work on 7 Improvement Projects Manage the Improvement Project Fall ’08Spring ’ / 2010 Year Organizational Review Project 100 homes / 100 days Set Priorities and Plan Top Projects 11 Systems Alignment Background Plan Fall ‘09 Projects

Spring ‘09 Improvement Projects Phase / Improvement ProjectTeam Lead(s) Conceptual Design 1.Differentiated InstructionCarol Swalley and Diane Lauer Preliminary Design 2.Grant management processTheresa Clements 3.Licensed staff hiring process Ray Maxfield 4.Performance management/evalLuis Martinez and Roger Boettcher Detail Design and Implementation 5.Elevate and recognize excellenceLamb Caro 6.Update and apply staffing modelsVicki Mivshek and Mark Johnson 7.Streamline and consolidate initiativesTodd Ball 12 Systems Alignment Background

Consolidated ’08/’09 and Planned ‘09/’10 Activities Manage the Improvement Project 13 Work on Spring ‘10 Projects Update Strategic Plan /Create Scorecard Work on 9 Improvement Projects Fall ’08Spring ’09Fall ’09Spring ‘10 Organizational Review Project 100 homes / 100 days Set Priorities and Plan Top Projects Systems Alignment Background Plan Fall ‘09 Projects Work on 7 Improvement Projects We are here – Fall ‘09

Fall ‘09 Improvement Projects Underway Phase / Improvement ProjectTeam Lead(s) 1. Conceptual Design 1.Professional Development (NEW)Kellie Bashor and Maria Gabriel 2. Preliminary Design 2.Differentiated InstructionCarol Swalley and Diane Lauer 3.Performance management/evalRhonda Richer and Sheila Pottorff 3. Detail Design / Implementation 4.Grant management processTheresa Clements 5.Licensed staff hiring process Ray Maxfield 6.Elevate and recognize excellenceLamb Caro 7.Update and apply staffing modelsVicki Mivshek and Mark Johnson 8.Streamline and consolidate initiativesTodd Ball 9.District Communications (NEW)Wes Fothergill 14 Systems Alignment Background

Group Agreements

Project Definition Document and Workplan 16

Discussion of Activities within Understand Current Environment IIA: Understand Current Approaches IIC: Understand Current TSD Organizational Skill sets IID: Analyze current PD expenditures IIE: Collect current job descriptions IIF: Review Courseware and other PD tools IIB: Understand Current PD Processes

Discussion of Activities within Understand Current Environment IIA: Understand Current Approaches The purpose of this exercise is to understand the basics of each group and the PD received by each group Classified

Discussion of Activities within Understand Current Environment IIC: Understand Current TSD Organizational Skill sets The purpose of this exercise is to understand the primary skills that each person in a group needs overall Classified

Discussion of Activities within Understand Current Environment IID: Analyze current PD expenditures The purpose of this exercise is to understand the out- of-pocket expenditures invested in PD for each group (and subgroup) Classified

Discussion of Activities within Understand Current Environment IIE: Collect current job descriptions The point of this exercise is to collect job descriptions to understand the official skill requirements of each position. Classified

Discussion of Activities within Understand Current Environment IIF: Review Courseware and other PD tools The purpose of this exercise is to understand the enabling technologies used to administer the PD process

Discussion of Activities within Understand Current Environment IIB: Understand Current PD Processes First, we will document the current process and identify issues

Work Session Understand Current Environment

Make assignments and plan next 2-3 work sessions 1. Assignments IIA: Understand Current Approaches IIC: Understand Current TSD Organizational Skill sets IID: Analyze current PD expenditures IIE: Collect current job descriptions IIF: Review Courseware and other PD tools 2. Proposed dates 1.October 6 th 8-11:30am 2.October 20 th 8-11:30am 3.November 3 rd 8-11:30am

Closing 1. Review progress 2. Summarize next steps 3. Participant input