CLERK BUDGETS CCOC Briefing to New Clerks on Status of Revenue and Upcoming Budget Process New Clerk Training March 11, 2014 Tallahassee, Florida

HOW ARE WE FUNDED?  Sharing of revenues  Depository and funded clerks  Annual and monthly process  Process for projecting revenues  Revenue situation and outlook  CFY  Future years

SHARING OF REVENUES S (3), FS  Clerks projected $449 million revenues statewide  Budget authority $443 million  46 funded clerks - $27 million shortfall  20 depository clerks - $33 million surplus

PROCESS TO SHARE REVENUES S (3), FS  Beginning of year determine surplus/funded clerks  Notify clerks through letter from CCOC  Depository clerks send excess funds to clerks’ TF  CCOC certifies funding need clerks to governor  Governor may approve release of funds – release monthly  CCOC monitors clerks’ TF balance

PROJECTING REVENUES S (2)(F)6 AND S (2)(A), FS  CCOC uses both state estimating conference revenue projections and individual clerk projections  Estimating conference meets 3 to 4 times annually  CCOC participates in conference  Clerks project revenues in annual budget request  At times CCOC will ask clerks to update projections

REVENUE PROJECTIONS  Projections are projections  Projections change

MOST RECENT PROJECTIONS  Estimating conference – Feb 2014  CFY $442.4 million  Was $455.4 million at Dec 2013 conference  CFY $457.2 million  Was $462.2 million at Dec 2013 conference  Clerks projections – Sep 2013  CFY $449.0 million  Awaiting recent survey results - $_____ million

REVENUE OUTLOOK FOR CURRENT YEAR  Will there be sufficient dollars to fund clerks approved budgets?  Are there other dollars that could be placed in the clerks TF to help?  And if revenues are short?

BUDGET PROCESS - UPCOMING DATES  March 27 and 28, 2014  Finance and Budget Committee meeting  April 15, 2014  Budget forms and instructions to be release  April and May, 2014  Multiple training sessions  June 1, 2014  Clerk budget requests due to the CCOC  June and July, 2014  Technical reviews and analyses Page 1 of 2

BUDGET PROCESS - UPCOMING DATES  Early July, 2014 (Date still TBD)  Last date to revise budget request  July 22 and 23, 2014  Finance and Budget Committee deliberations and recommendations  Late July, 2014 (Date still TBD)  Executive Council develops of Legislative Budget Request (LBR)  August 1, 2014  Clerks’ LBR to be submitted to Legislative Budget Commission (LBC)  By October 1, 2014  LBC action Page 2 of 2

BUDGET PROCESS - LESSONS LEARNED  Gross versus net  Justify increases  Policies and principles  Realistic requests  Common technical issues and mistakes  Projections and allocations

CLERK BUDGETS CCOC Briefing to New Clerks on Status of Revenue and Upcoming Budget Process New Clerk Training March 11, 2014 Tallahassee, Florida