Dial-in: Passcode: SPDG Directors’ Webinar Implementation Stage Series Kick-Off Presenter: Audrey Desjarlais, Coordinator, Signetwork Facilitator: David Guardino, OSEP Project Officer

2 Webinar Ground Rules Roll Call  Enter Name, State, and role in chat pod Mute your phones:  To Mute or Un-Mute Press *6  Please do not put your phones on ‘Hold’ Q & A Process (audio/chat):  Ask questions in two ways – 1) via phone or 2) type in chat pod Archive Recording, PPT, & Materials:

3 General Updates 2013 Continuation Reporting  Link to Recorded presentation by Jennifer Coffey to be disseminated when continuation package and letter is available  30 minute Q&A to be scheduled in January and February to address questions grantees may have after viewing the recording SPDG National Meeting - Deadlines  Registration and reserve lodging – February 11  Submit Market Place and Poster Session Proposals: February 11

Setting the stage 4  Purpose (why), Content and process (what/how), Participant expectations (who) and outcomes for Implementation Stage Online Series  Next steps to prepare for Series  Quick overview of the 4 stages  Exploration  Installation  Initial Implementation  Full implementation  List of implementation stage-based tools  Break-out group trail run

WHY the Implementation Stage Series ? 5  Data from past Signetwork Events – most value resource/tool sharing and problem solving discussions  Across SPDG projects - Varying levels of knowledge and application of implementation science frameworks  Leverage Resources: Collaborate with SISEP and RRCP to provide TA to SPDG  Model SISEP training using a remote delivery approach, to be adapted by SPDG projects

What/How F2F SISEP Implementation Institute 6  Duration: 2 days (14 hours)  Participants: TA Providers from 6 RRCs  Facilitators/Presenters: SISEP staff  Content: 4 Implementation Frameworks Stages, drivers, cycles, and teams  Format: Presentation (2 hr) with tool-based discussions (1 hr)  Follow-up: Assigned Coach  Evaluation/Measure Outcomes Achieved: Retrospective Post-then-Pre Questionnaire

What/How Online Impl-Stage Series 7  Duration: 10 hours, delivered over 6 months  Participants: SPDG Personnel  Facilitators/Presenters: OSEP, RRCP TA Providers, SISEP, SPDG Directors  Content: One of the Implementation Frameworks  Format: Presentation (1.5 hr) with tool-based discussions (1 hr)  Evaluation/Measure Outcomes Achieved: Retrospective Post-then-Pre Questionnaire (June 2013)

Feb-Mar Mar-Apr Apr-June June-Aug months Follow-up Peer to Peer Check-ins Discussion Imp Stage-based Tool Implementation & Scale Up Conversations PLC Feb 14 Mar 6 (f2f mtg) Apr 11 Jun 13 One week prep Directors’ Webinars Feb 7 Mar 6 (f2f mtg) Apr 4 Jun Units #1 Exploration: February #2 Installation: March #3 Initial Implementation: April #4 Full Implementation: June Presentation Impl-Stage & related tools Parsed by RRC Regions

Another take… 9 Unit #1: Exploration Presentation – Feb 7 Discussion – Feb 14 Peer Follow-up Unit #2: Installation Presentation – Mar 6 Discussion – Mar 6 Peer Follow-up Unit #3: Initial Implementation Presentation – Apr 4 Discussion – Apr 11 Peer Follow-up Unit #4: Full Implementation Presentation – Jun 6 Discussion – Jun 13 Peer Follow-up

Impl-Stage Series Participant Outcomes 10  Increase knowledge about effective implementation stage tools and resources  Identify strategies to trouble-shoot issues occurring at the four implementation stages and at each level of support.  Adapt and use implementation science tools in SPDG initiatives  Identify challenges and issues for tier 3 level of TA support

Implementation Stage Series Outputs 11  Session Recordings  Compilation of IS Series Tools and Resources posted to website  Development of IS Series Monograph

TA Recipient/Participant Expectations 12 For Each Unit  Attend Directors’ Webinar Presentations (1.75 hrs/event, hrs)  Prepare for Implementation Conversations small group break-out discussions  Attend Implementation Conversations & Scale Up PLC Discussion (1.5 hrs/event, hrs) Comment, provide challenge, or a successful strategy at least once during the discussion Draft list of follow-up actions and to IS Series Coordinator and assigned peer

TA Recipient/Participant Expectations 13 Peer Mentor/Partner  Optional: On-going peer follow-up End-of-series Evaluation (15-30 min)  Complete Retrospective Post-then-Pre Questionnaire, and Satisfaction Survey

Next steps to prepare for series 14  Review SPDG Program Implementation Stage (IS) Training Series 2 pager  Disseminated Jan. 3  Respond to participant ‘Impl-Stage Series level of commitment’ survey  Disseminated January 7  Submit response by January 18

Quick overview of Four Implementation Stages and Related Tools Adapted SISEP presentation 15

4 - Teams 3 - Cycles 2 - Drivers1 - Stages Successful implementation on a useful scale requires... 4 Active Implementation Frameworks. Competency Drivers Organization Drivers Leadership Drivers Integrated & Compensatory

Implementation Stages Purposeful matching of critical implementation activities to the stage of the process

Stages AND Drivers Implementation Takes Time: 2 – 4 Years EXPLORATION INSTALLATION INITIAL IMPLEMENTATION FULL IMPLEMENTATION Drivers Competency Drivers Organization Drivers Leadership Drivers Integrated & Compensatory

Our Current Context Improved Outcomes for ALL Students GOAL EBPs/EIIs EXPLORATION INSTALLATION INITIAL IMPLEMENTATION FULL IMPLEMENTATION

Tools by Implementation Stage StageTools ExplorationImplementation Stage Analysis Guiding Implementation Questions ImpleMap The Hexagon: An EBP Exploration Tool InstallationInstallation Stage Assessment Installation Stage Action Planning Guide Initial ImplementationInitial Implementation Component Assessment Initial Implementation Action Planning Guide Full ImplementationFull Implementation Component Assessment 20

Stages of Implementation Analysis Template rces/SISEP-StagesOfImplementationAnalysis pdf Exploration Stage Guiding Questions rces/SISEP-GuidingImplementationQuestions pdf Hexagon Tool and Instructions rces/NIRN-SISEP-TheHexagon-EBP-EII-AssessmentTool pdf rces/NIRN-SISEP-TheHexagonTool-Instructions-2012.pdf Stages Tools You Can Use

FULL SUITE of Drivers’ Assessments Guiding Implementation Questions – Exploration Stage exploration-stage Stage-Based Measures of Implementation Components: ImpleMapping (Impl Map) components-implemappingStage. Installation Stage Action Planning Guide for Implementation planning-guide-implementation Installation Stage Assessment Initial Implementation Stage Assessment Full Implementation Stage Assessment assessment assessment oad: Stage-Based Implementation Driver Assessment Tools You Can Use

PLAY TIME: Break-out Group Technology Need Volunteers to act as Room Hosts HOSTS: Things to cover and questions to ask your break-out group members Round-robin introductions: name, role, how long with the SPDG (appoint someone to capture the group total years/mos) Who’s your favorite historical figure? (appoint someone to capture the names) 23