People Manager Training iTrent Jennifer Hope Human Resources Manager

Objectives Understand how iTrent can help support you. Feel confident on how to use iTrent as a tool to help manage your team. Understand administrators role within iTrent and how this fits with the managers role. Understand the next stages of iTrent. Know where to access further information and support when using iTrent. Understand the security requirements of iTrent.

Overview – what is iTrent Human Resource and Payroll system Web based system Secure Built to match needs of Alzheimer Scotland (within limits)

What has happened with iTrent so far... Built the system Uploaded all employees details Brought payroll in-house Administrators access Learning and Development access Line managers access

What do administrators do on iTrent? Enter sickness absence details Enter annual leave details Enter an employees leaving date Update a working pattern Update an employees personal details (excluding bank details)

What can I as a line manager do on iTrent? View/authorise annual leave View/update sickness absence View/update Probationary reviews, Grievance & Disciplinary outcomes Update contracted hours View employment details View personal details Update visas/work permits

E-learning

Key points to remember.. Check working patterns ‘Workflows’ – reminders Attachments – be careful what you upload Tasks – reminder of actions Changes on system can impact pay 11 Public holidays are set up on the system Effective date – ‘as at’

Key points to remember cont.. Position listing – employment history is limited Self service access Security is essential

Test Site

What’s next… Self service launch 1 st December November is the last paper payslip - please remind your team 2013 E-recruitment Training and Development Performance Management

Questions