ODH SUBGRANTEE COMPLIANCE TRAINING Contract Requirements and Monitoring Expectations

AGENDA  Grace Period Recap  Expectations in monitoring contractors  Best Practices for improvements  Miscellaneous Items  Travel Rule Changes  Equipment Costs Changes

FORTY-FIVE (45) DAY GRACE PERIOD Contract Start Date:Contract must be signed by: July 1August 14 August 1August 14 September 1 January 1 Example for July 1 grant start date

MONITORING YOUR CONTRACTORS

MAJOR GUIDANCE  OGAPP B2.7 Contracts  Seven criteria to be included in each contract If you are not familiar with the parameters of OGAPP B2.7, please take some time after this training and become familiar. Ignorance of the rule is not an acceptable excuse for questioned or disallowed contract costs.

ODH EXPECTATIONS  Regardless of your agency’s Risk Assessment Tier your contracts are subject to review  Work with a legal professional to ensure contract contains the necessary provisions  Periodically monitoring your contractors

BEST PRACTICES  Ensure your subcontractors also know OGAPP Requirements /Files/funding%20opportunities/OGAPP%20Man ual%20V100-1%20Rev% ashx  Monitoring your contractors

QUESTIONS ON CONTRACTS

CHANGE IN TRAVEL RULES  OMB Travel Rule OAC (c)(3)(d)  Effective July 1, 2014  Rental Car vs. Personal Vehicle Cost Determination

CHANGE IN EQUIPMENT COSTS  OGAPP  Effective July 1, 2014  Increase in Equipment Cost Threshold  ODH rolling effective date

QUESTIONS William Smeltzer GSU-Administration External Audit Supervisor