ELECTRONIC DOCUMENT SHARING AND MANAGEMENT BY: EDWARD DISI JUSTIN HEIN BROM ESPY Senior Design 1

Overview  Introduction  Problem Statement  Solution  Project Task  Current Systems  Site Layout  User Profiles  Technical Areas  Budget  Timeline  Conclusion

Introduction  With the increasing growth of document sharing throughout the World Wide Web (WWW), more companies and organizations are investing heavily on electronic document sharing websites.  Focus Points  Security  Easy Access Via WWW  Document Management  Central Location

Problem Statement  Many individuals, small businesses and organizations do not have the resources to maintain their own computer networks and servers.  Without a central location to keep mission critical documents safe, these companies or organizations would be vulnerable to the loss of important documents.

Solution  DocMAG helps individuals, small business and organizations in the following ways:  Remote Secured Document Access  No Hardware/Software Document Management  Pay-as-you-go-Pricing  Complete Document Manager Features  The application will be designed and coded using the three tier architecture to help prevent non authorized access of documents.

Project Task  Project development will consists on the following modules.  Create New User  Manage User Account  Manage Virtual Files and Folders  Securely Share Files  Convert Document Files to PDF  Calendar/Scheduling Events  Track Recent Activities  Invite New Users  More to Come

Current Systems

Site Layout – Use Case

Site Layout – Data Flow

User Profile  Guest User  User is allowed to visit create an account only.  Site User  Document storage and sharing, create to-do tasks, track activities, invite users, send documents, manage account info.  Administrator  Account management, server management, site user management, and site settings

Technical Areas  Project Covers  Design, Development, Implementation  Support and Management of Information Technology  Project Emphasis  Application Programming  Web development  Database  Architect Model  Three-tiers of software engineering

Technical Area (cont.)  Application Programming: Consists of the following projects  Business Logic project  Data Access project  Web UI Project  Web Service Project  Web Development: Can be used from any computer connect to the internet  Database: Relational database model. Data is maintained in the form of tables consisting of rows and columns.

Budget

Timeline

Timeline (cont.)  Timeline Breakdown  Autumn 08 – Research, functionality and requirement gathering  Winter 09 – Design/ prototype, development and implementation  Spring 09 – Quality Assurance Testing and Support

Conclusion  It is clear that individuals, small businesses, and organizations need an application to store their documents fast and securely. The “Electronic Document Sharing and Management” is the solution needed for document management.

Questions ? Edward Disi Justin Hein Brom Espy