Department of General Services Procurement Division July 11, 2007

Calendar of Events/ Update on Collaboration Conferences Eric Mandell To view events, please click on link below:

State of California Purchase Card “CAL-Card”

What is New? Transition to Access Online Use for LPAs Benefits Rebates Website Access Online Training-Access Online Training-Department of General Services Workshops

Transition All agencies will be transitioned to the new US Bank, TSYS system/Access Online The transition schedule is located on the CAL- Card website US Bank will contact your agency 30 days prior to your transition date Agencies will be issued new cards

Leveraged Procurement Agreements Complete all required documentation when using an LPA Use the CAL-Card as a payment mechanism Using the CAL-Card for LPAs will increase your average transaction and volume sales rebates

New Contract Benefits Access Online Program –Agencies may download all billing documents the day after cycle date; increasing potential for higher Prompt Payment Rebate  Rebates –Prompt Payment through 45 th day from cycle date –Average Transaction –Volume Sales Rebates are calculated quarterly and paid by the 50 th day from quarter end date

Rebates Average Transaction Rebate  Total Sales/Number of Transactions X.75  Example: $500,000/2500 X.75 = $  Volume Sales Rebate  Total Sales X  Example: $500,0000 X = $1,  Prompt Payment Rebate  (45 - # of Days to Pay) ÷ 45 X.0045 X Invoice Amount  Example: (45 days-3 days) ÷ 45 X.0045 X $500,000 = $2,115.00

Rebates to Agencies Rebates earned for quarter January 1, 2007 to March 31, 2007: –Average Transaction--$326,121 –Volume Sales--$513,844 –Prompt Payment--$66, Total rebates paid to agencies--$906,357

CAL-Card Website Provides the most current CAL-Card program information Valuable tool for program management “Bulletin Board” –Agencies may subscribe to the website by entering an address –As new information is added agencies will be notified by

Access Online Cardholder statements and Corporate Account Summary (Invoice) are available for download day after cycle date All program management reports are available for download Agencies may have US Bank “turn off” paper report sent via US Mail All account maintenance will be done online; no paper forms

Access Online Training Link to U.S. Bank Access Online training schedule from the CAL-Card website, click on “Training Information” US Bank provides three training methods for Access Online functionality: –Web based training (wbt) –Web conference training –“Hands On” Computer lab

Department of General Services Training Program workshops Workshop training schedule and registration on CAL-Card Website –West Sacramento training workshops in February, April, June, August, and October 2007 Training tools provided via website –Guidebooks –PowerPoint presentations

Questions ? CAL-Card website: Helen Gonzales CAL-Card Contract Administrator (916) or

CMAS Update Walter Saborio

Procurement Division California Multiple Award Schedules (CMAS)

CMAS Non-IT Service Reviews (Over $50K) Now Reviewed in CMAS

CMAS Review Non-IT Requirements Check List Handout http :// ITServover$50,000.html

CMAS Request for Offer (RFO) Choose Your Words Carefully –Handout ter06.htm#6a31

CMAS Documentation Best Value Determination Worksheet –Handout gations/bestvalwrksht.doc

CMAS Other CMAS Changes FAQs

CMAS Questions ??

Break

SABRC Mark Umfress

11 SABRC Categories –Paper products –Printing and Writing paper –Mulch, Compost, and Cocompost –Glass –Lubricating Oils –Plastic products –Paint –Antifreeze –Tires –Tire-derived products –Metal State Agency Buy Recycled Campaign Certification

SABRC Certification Options

OSDS On-Line Certification – Robin Borden Annual Contracting Reports – Ron Wright DVBE Incentive Regulations – Gloria Anderson

Annual Consolidated Report Due Date August 1, 2007 Due date for the annual consolidated report. The report must include the following: – Cover Letter – STD 810 DVBE & SB/MB Report – Improvement Plans if necessary – STD 810 Supplemental Report – Consulting Services Report – Ethnicity, Race and Gender (ERG) Report Deadline to submit report may be extended only with written approval from Lorna Brisco Incomplete reports or reports that contain errors will be returned to the department. August 6, 2007 Written notices will be sent to the Executive Office for all entities that did not meet the deadline. August 31, 2007 is the absolute final date for departments to submit reports or corrections/changes. Reports submitted after this date will be listed as “submitted too late” to be included in the annual report.

Questions? July 11, 2007 Customer Forum