Copyright © 2016 McGraw-Hill Education. All rights reserved. No reproduction or distribution without the prior written consent of McGraw-Hill Education. Donna Kay C OMPUTER A CCOUNTING WITH Q UICK B OOKS 2015 C HAPTER 1

1-2 W HY C HOOSE Q UICK B OOKS ? Millions of users 95% of small business accounting software sales

1-3 T RANSACTIONS Two ways to enter transactions in QuickBooks: 1. Onscreen journal

1-4 T RANSACTIONS Two ways to enter transactions in QuickBooks: 2. Onscreen forms

1-5 C REATE A N A CCOUNTING S YSTEM USING Q UICK B OOKS Step 1: Create a new company data file. Step 2: Create a chart of accounts. Step 3: Create lists:  Customer list  Vendor list  Item list  Employee list  Other

1-6 C REATE A N A CCOUNTING S YSTEM USING Q UICK B OOKS Step 4: Enter transactions using an onscreen journal or onscreen form.

1-7 C REATE A N A CCOUNTING S YSTEM U SING Q UICK B OOKS Step 5: Prepare reports.  Balance sheet  Income statement  Statement of cash flows Input DataOutput ReportsQuickBooks

1-8 Q UICK B OOKS N AVIGATION My Shortcuts Icon bar

1-9 Q UICK B OOKS N AVIGATION Menu bar

1-10 Q UICK B OOKS N AVIGATION Home page

1-11 H OME P AGE C USTOMERS

1-12 H OME P AGE V ENDORS

1-13 H OME P AGE E MPLOYEES

1-14 H OME P AGE B ANKING

1-15 H OME P AGE C OMPANY

1-16 A PP C ENTER

1-17 G O D IGITAL H OMEWORK Excel templates available at QuickBooks.com: QuickBooks.com REPORTS Excel templates  QB reports exported to Excel  Example: Trial Balance  See Instructions on the first worksheet.

1-18 G O D IGITAL Q UICK B OOKS REPORTS 1. Select Reports 2. Select Report Category 3. Select Report View 4. Select Report 5. Select Date 6. Select Run

1-19 G O D IGITAL Q UICK B OOKS REPORTS 7. Prepare the Reports Excel template  Go to Select the QB2015 linkwww.My-QuickBooks.com  Download the Go Digital REPORTS Excel templates  Open the Excel workbooks  Select File > Save As  Enter file name: YourLastName FirstName CH# REPORTS  Close the Excel workbook

1-20 G O D IGITAL Q UICK B OOKS REPORTS 8. Select Excel 9. Select Create New Worksheet

1-21 G O D IGITAL Q UICK B OOKS REPORTS 10. Select Replace an existing worksheet 11. Select Browse 12. Select Sheet 13. Select Advanced

1-22 G O D IGITAL Q UICK B OOKS REPORTS 14. Uncheck Space between columns 15. Uncheck Include QuickBooks Export Guide worksheet with helpful advice 16. Select Show report header On printed report and screen 17. Select OK

1-23 G O D IGITAL Q UICK B OOKS REPORTS 18. Select Export

1-24 G O D IGITAL Q UICK B OOKS REPORTS 19. Select Do not display this message in the future 20. Select Yes

1-25 G O D IGITAL E XCEL REPORTS 1. Select REPORTS sheet tab 2. Insert x by reports completed 3. Save the Excel workbook using filename: YourLastName FirstName CH# REPORTS.xls

1-26 Q UICK B OOKS H ELP & L IVE C OMMUNITY

1-27 Q UICK B OOKS I SSUE R ESOLUTION See Appendix C: QuickBooks Issue Resolution

1-28 Q UICK B OOKS F ILES.QBW = QuickBooks Working File.QBB = QuickBooks Backup File.QBM = QuickBooks Mobile (Portable) File

1-29 Q UICK B OOKS B ACKUPS 1. Select File 2. Select Back Up Company 3. Select Create Local Backup

1-30 Q UICK B OOKS B ACKUPS 4. Select Local backup 5. Select Next

1-31 Q UICK B OOKS B ACKUPS 6. Select Browse 7. Select Desktop 8. Select OK > OK 9. Select Use this location if a QuickBooks warning window appears.

1-32 Q UICK B OOKS B ACKUPS 10. Select Save it now 11. Select Next

1-33 Q UICK B OOKS B ACKUPS 12. Save in field shows: Desktop 13. Update filename to: YourName Chapter # (Backup) 14. Save as type: QBW Backup (*.QBB) 15. Click Save

1-34 Q UICK B OOKS B ACKUPS 16. Click OK

1-35 Q UICK B OOKS B ACKUP & R ESTORE See Chapter 1 or Appendix B for step-by-step instructions on how to back up and restore your QuickBooks files.

1-36 T WO W AYS TO D O Y OUR Q UICK B OOKS A SSIGNMENTS 1.Workflow  If you are using the same computer  And you have no errors  Keep using the same.QBW file. 2.Restart & Restore  If you are changing computers  Or if you have an error  Use the text.QBB data files to restore.

1-37 WORKFLOW

1-38 RESTART & RESTORE

1-39 To Learn More … See Chapter 1 Visit the Online Learning Center Visit