OCTOBER 2015 D ECEMBER EOC T RAINING

R EAD YOUR M ANUALS ! This training does not replace your responsibility to read and follow all manuals. Training for Test Administrators must be complete by December 4

C ALENDAR OF E VENTS DateTest December 7English I December 8 Biology US History December 9 English II Algebra I December 10Make Ups December 11Make Ups Make-ups may be given after the primary test date throughout the window (including December 11)

W HO T AKES W HAT STAAR A Students who cannot access STAAR with or without accommodations Students must be serviced through SPED or 504 with Dyslexia ARDC or 504 Committee decision STAAR The first consideration for ALL students with or without Type 1 or Type 2 accommodations

W HO T AKES W HAT STAAR L Available for ELL students who: Are not most appropriately assessed with STAAR Spanish AND Have not attained Advanced High in TELPAS Reading (2-12) AND Have been enrolled is US schools for 3 years or less (5 years for asylee/refugee) LPAC decision Not available for students whose parent denies program services Available for math, science & social studies

T IME L IMIT P OLICIES & P ROCEDURES Each student is allowed five hours to complete English I & II and four hours to complete Algebra I, Biology & US History Time starts after the test administrator has read all of the directions and tells students: “…you may begin” Test administrators must communicate orally or in writing the amount of time left to test (one hour intervals then smaller increments) Students with Extended Time must start testing as soon as possible Late students must test if there is enough time left in the school day Breaks are allowed but the clock does not stop Time stops only for: ◦Meals ◦Emergencies ◦Consolidation ◦Nurse breaks

A LLOWABLE P ROCEDURES & M ATERIALS The following test procedures and materials are NOT accommodations. They may be provided based on individual student need. It is not necessary to indicate the use of these on a student answer document.  Signing or translating test administration directions  Reading aloud or signing the writing prompt upon request  Minimize distractions  Small group or individual administrations  Remind students to stay on task  Scratch paper  Colored overlays  Blank place markers  Highlighters Page 13 Manual Page O-12 DCCM

T EST A DMINISTRATOR R ESPONSIBILITIES Read the Test Administrator Manual Attend training conducted by your campus test coordinator Receive secure testing materials from your campus test coordinator Observe all rules regarding test security and confidential integrity of the state testing system Read “Guide to the Test Administration Directions” prior to administering any state assessment Administer the tests in strict compliance with the directions in the Test Administrator Manual Supervise and actively monitor students during testing Do not provide any unauthorized assistance to students during testing Do not view the test, discuss the test, or score a student test either before, during, or after testing

Complete answer documents in accordance with the manual Return all testing materials to the campus test coordinator (CTC) immediately after students finish testing Accurately and completely fill out all required documentation for testing Assist the CTC for on-line administrations as needed Report testing irregularities and security violations immediately to the CTC Prepare statements for submission to CTC if you are involved in a testing irregularity or test security violation T EST A DMINISTRATOR R ESPONSIBILITIES

C AMPUS P ROCEDURES Include things such as: Check Out/In Process Testing Rooms Cell Phone Policy Testing Environment (covering instructional material) Time limits Breakfast (Breakfast in the Classroom is mandatory) Lunch What students do after testing Who is monitoring hallways/restrooms Procedures for late students

R EADING D IRECTIONS Test Administrators MUST read the Guide to the Test Administration Directions page 43 Test Administrators must read word for word all directions in bold following the word “SAY” There will be a specific test administrator manual that includes a non-secure section and a secure section for STAAR A and STAAR L. Test administrators may not view the secure section until the day of the test. The non secure section will be available for training purposes

 Refer to the STAAR A Non-Secure Front Matter booklet for detailed information.  This must be read by all Test Administrators administering STAAR A in December EOC. D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

The secure STAAR A Paper Administration Guide provides specific instructions for how embedded accommodations are to be provided. ◦Accommodations may include definitions, synonyms, graphics, rewording of text, or indication by the test administrator of certain parts of the selection, test question, or reference materials. ◦Supplemental materials, such as blank Punnett squares for biology and writing checklists for English I and English II, will be provided as separate handouts. The test administrator may read aloud text as needed by the student. The student’s test booklet will indicate text that cannot be read aloud (“do not read” icon). Specific information about what can be read aloud is located in the STAAR A Paper Administration Guide. D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

Allowable test administrator-provided accommodation support is specifically described in the accommodation tables. These tables allow the test administrator to SAY something to the student, to Show the student a visual, or to Indicate to the student specific information in the student’s test booklet. ◦SAY: This text must be communicated to the student exactly as written. ◦Show: The “Accommodation” column in the accommodation table may instruct the test administrator to show the student an image (e.g., political cartoon, chart, photo) on a specific page in the guide. ◦Indicate: In some instances, the test administrator will need to indicate to the student (e.g., point to the information, cover the information not indicated, place the student’s hand on the information, etc.) specific information in the student’s test booklet. D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

Test Question in Student Booklet D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

Accommodation Table in Paper Administration Guide Blank, shaded rows in the STAAR A Paper Administration Guides indicate that there are no accommodations for this test question (therefore no dotted underlines in the student booklet). D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

Supporting Images in Paper Administration Guide D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

Test administrators who have not administered a paper version of STAAR A, must be trained according to the STAAR A Paper Administration Guide. Because test administrators respond to student requests for reading text aloud and presenting additional accommodations, individual or small group administrations are necessary. Students taking a paper administration of STAAR A cannot be grouped with students taking other assessments. Students record their responses to test questions on the answer document. D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

Students will record their responses on answer documents. ◦No online transcribe form ◦Honor statement included on answer document Linguistic accommodations and other student information to be recorded along with other applicable accommodations on the answer document. D ECEMBER 2015 STAAR L EOC A DMINISTRATIONS

Special December STAAR L Paper Administration Guides ◦Replacing what used to be the paper supplement and English clarification guide (ECG) ◦Each STAAR L test will have its own paper administration guide that includes ◦Non-secure section with general information for district and campus coordinators, test administrator information and test directions, and instructions for off-limits word list ◦Secure section with off-limits word list (OWL) Non-secure section will be posted on STAAR L webpage ahead of time. Complete paper administration guides will be shipped later this fall with testing materials. D ECEMBER 2015 STAAR L EOC A DMINISTRATIONS

A CCOMMODATIONS Refer to the 2015 TEA Accommodations Triangle for questions about administration and eligibility of accommdoations.

A CCOMMODATIONS - O RAL A DMINISTRATION TAs providing an oral administration require additional training More information on page 114 STAAR EOC Manual Must date, initial and sign the bottom box of the oath prior to administration

FULL all questions and answer choices A student’s IEP/IAP may have assigned the option to “change” level of support during the test Students who are able to “change” level of support based on documentation in IEP/IAP can go back and forth Test administrator receives a test booklet with the same form number as the student (Form 1 or same form) PART Questions, answer choices, words or phrases Students cannot change from “PART” to “ALL” Test administrator reads over the student’s shoulder Test administrators should NEVER read the reading passages on STAAR. A CCOMMODATIONS - O RAL A DMINISTRATION

I TEMS C ONTAINING B OXED I NFORMATION All parts of the question and answer choice may be read aloud

I TEMS C ONTAINING C ONTENT S PECIFIC T ERMS Read aloud words, numbers or symbols in the same way as a student hears them in class

I TEMS C ONTAINING G RAPHICS IN A NSWER C HOICES All parts of the question and answer choice may be read aloud without aiding student in interpreting the information

I TEMS C ONTAINING G RAPHICS IN THE Q UESTION Read aloud words, numbers or symbols without aiding student in interpreting the information

D ICTIONARIES Must be provided to students taking STAAR: ◦English I & II (minimum 1:5 ratio) ◦Standard Dictionary ◦Dictionary/Thesaurus Combination ◦Bilingual or ESL Dictionary (Not considered a linguistic accommodation when used in accordance with the Dictionary Policy) ◦Sign Language Dictionary

C ALCULATORS Must be provided to students taking STAAR, STAAR A, STAAR L : –Algebra I (1:1 ratio) –Biology (1:5 ratio) –Calculators must be cleared to factory default settings

L INGUISTIC A CCOMMODATIONS STAAR (English)STAAR LSTAAR A Math Science Social Studies Bilingual Dictionary Extra Time Bilingual Dictionary Extra Time Bilingual Dictionary Extra Time Clarification of word meaning in English Reading Writing Reading: Dictionaries of Various Types Extra Time Writing: Clarification in English of word meaning in writing prompts NA Dictionaries of Various Types Extra Time Clarification of word meaning in English English I & II Dictionaries of Various Types Extra Time Clarification in English of word meaning in short answer questions & writing prompts NA Extra Time Clarification of word meaning in English

B ASIC T RANSCRIPTION If the student has the accommodation, complete the transcription and note on the top of the front the answer document the reason and name of the person that transcribed Transcribed by Teacher Name due to IEP on 12/8/15

M ARK A CCOMMODATIONS ON THE A NSWER D OCUMENT Accommodations are marked if they are assigned to the student, not if the student used them

A NSWER D OCUMENTS English I & II answer documents will come with a precoded label Place label here Mark test type Mark test date & score code

A NSWER D OCUMENTS Biology, Algebra I and US History answer documents will come precoded Student information will already be bubbled in Mark test type Mark test date & score code

Mark the correct score code A - absent O - other S - score Substitute assessment HSEP (High School Equivalency Program) M ARKING A NSWER D OCUMENTS Test date must be filled in December answer documents will have a bubble for test version.

P REPARING EOC M ATERIALS FOR R ETURN Verify that no answer documents have inadvertently been left in test booklets Verify that all test booklets and answer documents are accounted for Make sure that any transcribing that is required for special testing situations has been completed and documented on the answer document

The following govern test security  Texas Education Code (TEC) Chapter 39, Subchapter B  Texas Administrative Code (TAC) 19 Subchapter 101, Assessment  Family Educational Rights and Privacy Act of 1974 (FERPA)  Texas Penal Code Tampering General Security Information

Penalties for Prohibited Conduct Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term Issuance of an inscribed or non-inscribed reprimand Suspension of a Texas educator certificate for a set term Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ , Section of the Texas Government Code, and Section of the Texas Penal Code.

Paraprofessionals CANNOT be used as test administrators CANNOT relieve test administrators for breaks CAN be used to take students to lunch without being with a test administrator CAN be used as hallway or restroom monitors – cannot be working on anything while monitoring hallways or restroom

Security Oaths TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test

Security and Confidentiality  Account for all secure materials before, during, and after each test administration (including Student Authorizations)  Protect the contents of all tests booklets and student answer documents  No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals and the bottom portion of the oath has been signed

Testing Irregularities Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities Procedural ExamplesSerious Examples Improper accounting for secure materialsDirectly or indirectly assisting students with responses to test questions Eligibility ErrorTampering with student responses Monitoring ErrorViewing secure content IEP Implementation IssueDiscussing test content, student responses or student performance Procedural ErrorFormally or informally scoring student tests Duplicating or recording test content

Active Monitoring Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and administrators. What is NOT active monitoring? Anything that takes the test administrator’s attention away from the students during testing. Examples include:  Working on the computer or checking  Reading a book, magazine, or newspaper  Grading papers or working on lesson plans  Leaving the room without a trained substitute test administrator in the room  Leaving students unattended during meals or breaks

Emphasize importance of training and reading manuals Account for all test materials Ensure proper storage of materials Verify accuracy of student information Verify testing requirements for students receiving special education services Reduce the risk of having an irregularity! Before the test administration:

Ensure each student receives the correct assessment and testing material(s) Emphasize and verify active monitoring Ensure all testing personnel understand that they may NOT: provide assistance view the tests without authorization discuss confidential student information check for strategies Reduce the risk of having an irregularity! During test administration:

Reduce the risk of having an irregularity! After test administration No unauthorized viewing (only TEA may permit) No scoring of student responses No discussion of confidential student information No erasing stray marks or darkening response ovals No copying of students answer documents Account for all test materials No opening answer documents to view answers

Pitfalls to Avoid: Assigning a student the incorrect assessment or student authorization form Failing to give appropriate accommodation(s) Improper (or nonexistent) monitoring Leaving secure materials unattended Failure to report a testing irregularity

Reporting & Documentation If you become aware of any irregularities, contact the DTC immediately with the who, when, where, what and why. If the irregularity is deemed an incident the following documentation is required:  Incident Report Cover Sheet  Staff Incident Report Page(s)  Signed statement(s) from individual(s) involved (typed, printed and signed name and dated)  Statements should not include names of student

Changes to Test Admin Manual Page 48 & 56 - The answer document course name was moved to the left instead of the right side…. ◦Say “Now look at the top of your answer document. Does everyone see “[COURSE]” at the top-left side of your answer document?”

Changes to Test Admin Manual Page 48 & 56 - The test booklet number is now 10 digits instead of 9… ◦Say “Copy the ten-digit number from the back of your test booklet into the boxes beside the words “TEST BOOKLET” ON YOUR ANSWER DOCUMENT. Be sure to copy this number as it appears. Do not copy the S in front of the number. If you have any questions, please raise your hand.”

Changes to Test Admin Manual Page 49 & 58 - The test booklet is sealed with a white paper seal, not a red plastic tab ◦Say “Use the eraser end of your pencil to break the seal on the test along its edge. If you have any questions or need any help, please raise your hand.”

Oaths - Please sign your oaths

QUESTIONS - Contact the me if you have questions or concerns