Communication  What is communication?  How do you know you are communicating well  What part does a meeting play in effective communication?

Planning your meeting  1. Planning the objective - Why are we meeting? What do you want to happen in the meeting? After the meeting is over, what do you want to have accomplished?  2. Planning the time and place How much notice should you give before a meeting?  3. Notification of members  4. Create an Agenda  5. Be prepared

Planning Checklist  Have the meeting notices delivered?  Did notices show the date, place, time and purpose of the meeting?  Did you send a meeting reminder?  Is the meeting room available?  Are there sufficient chairs, and are they properly arranged?  Are all the necessary materials that will be used in the meeting?  Do you have an agenda?

Agenda  What is an agenda?  What does an agenda look like?  When do you give out your agenda?

Starting Your Meeting  Introductions  Roles/Responsibilities Chair/Meeting Leader Secretary/Note Taker Timer

The Actual Meeting  Following the agenda  What about other stuff  Staying on track  Taking proper notes  Assigning Action Items

Ending Your Meeting  Managing Action Items  Next Meeting