Welcome to Glasgow OWL’s first AGM

GGOWL AGM AGENDA Chair’s opening remarks Apologies for absence Guest Speaker Adoption of Branch Reports Annual Report Financial Report Elections and Nominations Motions Launch Event Grants Date and time of next ordinary meeting The meeting will be followed by social and networking opportunities.

Introduction Deborah Cooper – Greater Glasgow OWL Co-Chair Housekeeping Housekeeping Brief introductions Brief introductions Apologies for absence Apologies for absence

Guest Speaker Bonnie Maggio – Outdoor and Woodland Learning Manager, Forestry Commission Scotland

Annual Report - Overview First meeting to reconstitute group held in July 2014 First meeting to reconstitute group held in July 2014 Various changes to office bearing roles/committee membership have created admin difficulties, particularly with regard to financial matters Various changes to office bearing roles/committee membership have created admin difficulties, particularly with regard to financial matters Progress has been made despite setbacks Progress has been made despite setbacks Election of new office bearers and recruitment of more committee members now required to take the group forward Election of new office bearers and recruitment of more committee members now required to take the group forward

Annual Report - Achievements 10 committee meetings held since group was established in July committee meetings held since group was established in July 2014 Multiple funding bids successfully submitted (more detail to come in financial report) Multiple funding bids successfully submitted (more detail to come in financial report) Subsidised outdoor first aid course being provided in December Subsidised outdoor first aid course being provided in December Paid coordinator role established Paid coordinator role established Domain name secured, Facebook group and contacts list created Domain name secured, Facebook group and contacts list created Representatives sent to OWL Scotland launch and other events Representatives sent to OWL Scotland launch and other events Steps taken towards generating interest in the group and clarifying its aims and objectives Steps taken towards generating interest in the group and clarifying its aims and objectives

Annual Report –Future plans Grant funding to be used for: Purchase of kit for use by all OWL members Purchase of kit for use by all OWL members Launch event Launch event Provision of professional development course for teachers Provision of professional development course for teachers Funding is available for the development of links between GGOWL and Glasgow City Council. Regular networking events, workshops, and a photography competition have also been discussed. These, plus any further ideas generated by group members will be considered/actioned by the new committee

Finance Report Morven Williams, Co-Secretary and Development Co-ordinator Morven Williams, Co-Secretary and Development Co-ordinator DateTransactionReferenceAmount (£)Balance (£) Money InFC Scotland1, Money OutTCB Room Hire24.001, Money OutCo-ordinator78.001,198.00

Finance Report Morven Williams, Co-Secretary and Development Co-ordinator Morven Williams, Co-Secretary and Development Co-ordinator Notes Money Due InFromMoney Due OutTo £2,766.34Grants: OWL Scotland£221.00Urban Roots £434.97CPD Participants£24.00TCB Room Hire £156.00Admin Wages £ First Aid Course £69.30Travel (x3) £28.45Kit (Deborah) £30.00Travel (Kim) £3,201.31£1,608.75

Elections and Nominations Office bearing positions: Chair Chair Vice chair Vice chair Secretary Secretary Treasurer Treasurer Co-treasurer Co-treasurer A number of ordinary committee members are also being sought to maintain the required meeting quorum (motion tabled)

Elections and Nominations Chair Chair Chairs and facilitates meetings Liaises with Secretary and Co-ordinator to compile agendas Spokesperson for group Supports group activities Presents annual report at AGM

Elections and Nominations Vice Chair Vice Chair Supports the Chair’s role in their absence

Elections and Nominations Secretary Secretary Liaises with Chair to compile agendas Issues agendas Takes minutes at meetings Issues minutes

Elections and Nominations Treasurer Treasurer Manages bank account Supports transactions of grants and payments Presents financial report at AGM

Elections and Nominations Co-Treasurer Co-Treasurer Support Treasurer’s role in their absence Acts as co-signatory of payments made

Motions – summary as presented Group aims and objectives Group aims and objectives Committee policy and procedures Committee policy and procedures Bank signatories Bank signatories Development grant Development grant Membership fee Membership fee Paid coordinator role Paid coordinator role Representation of GGOWL at local and national events Representation of GGOWL at local and national events Motions from the floor Motions from the floor

Motions – as written on forms submitted 1. “New committee seek to clarify GROWL (sic) aims and objectives to present at our launch event. To be condensed into 4 or 5 aims and objectives“. (Proposed by Kim Craigie, seconded by Deborah Cooper) 2. “That the committee meets a minimum of once every eight weeks” (Morven Williams, Joni Mackay) 3. “All office bearing roles authorised on behalf of the GROWL (sic) committee will be able operate the bank account as signatories in accordance with the bank’s procedures” (Matt Keyse, Morven Williams) 4. “New committee to prioritise focusing on £5,000 development grant, with a view to creating stronger links with Ed. Services & outdoor learning through OWL” (Kim Craigie seconded the motion she tabled on behalf of Bonnie Maggio)

Motions – as written on forms submitted 5. “Adopting some kind of paid membership system, perhaps based on the one used by the Edinburgh cluster group” (Morven Williams, ) 6. “Morven Williams continues in the role of paid administration and communications officer, an ordinary member of the committee, at a rate of £13 per hour for 3 hours per week for the immediate future. Committee to review at next meeting.” (Matt Keyse, Kim Craigie) 7. “ The group sends a representative to local and national OWL/other relevant events. Travel expenses to be paid”

Launch Event Ideas are welcomed for this event Where will it be and when? Where will it be and when? What activities should it include? What activities should it include? Who should we invite? Who should we invite? What can you contribute? What can you contribute?

Grants Continuing professional development Continuing professional development Kit Kit Administration Administration Launch event (as per previous slide) Launch event (as per previous slide) Development of links with GCC Development of links with GCC

Next Ordinary Meeting Date and time Date and time Venue Venue Agenda Agenda

Reminders Nominations/motions forms to be completed and handed in to new group secretary Nominations/motions forms to be completed and handed in to new group secretary Sign up sheet for list available Sign up sheet for list available Details of office bearers to be noted for OWL Scotland admin form and bank’s change of signatory form Details of office bearers to be noted for OWL Scotland admin form and bank’s change of signatory form Follow up and questionnaire will be sent out with the minutes Follow up and questionnaire will be sent out with the minutes

Meeting Over Let’s go outside and build a fire!