PRESENTATION TITLE Presented by: Name Surname Directorate Date Briefing Session: W 1078 WTE APPOINTMENT OF A PROFESSIONAL SERVICE PROVIDER FORTHE MANAGING OF INDUSTRIAL THEATRESERVICES FOR A PERIOD OF TWO (2) YEARS, Presented by: Mogoma Nicodemus Sekgothe Senior SCM Practitioner Supply Chain Management 20 January 2016

W 1059 WTE The evaluation process is divided into 3 Stages. 1.ADMINISTRATIVE COMPLIANCE 2.FUNCTIONALITY 3.PRICE AND PREFERENCE Failure to comply with any item of any phase will invalidate your bid and it will not be evaluated further.

W 1059 WTE Phase1: ADMINISTRATIVE COMPLIANCE It’s compulsory that all bidders comply with the administration requirements of this bid. Omission to complete and/or submit the listed documents will render your bid non responsive and the bid will not be considered for the phase 2 evaluation. The compulsory documents that must be completed and/or attached to the bid include;  An original and valid tax clearance certificate  Company registration certificate (certified copy). Attach CIPRO/CIPC documents  Identity copies of all Directors. (certified copies)  Completed and signed standard bidding documents (SBD1, SBD2, SBD 3.1, SBD 4, SBD 6.1, SBD 8, SBD 9)  All pages to be signed or initialed, where no provision for signature is made.  Attendance of compulsory briefing session

W 1078 WTE Phase 2: /Technical Compliance) Criteria & GuidelineCompliedNot Complied Validity Period The successful bidder needs to declare that the bid is valid for 90 days from the date of the close of the bid. Bidder capability Demonstrate with examples the capability and competency to provide detailed, factually correct and comprehensive portfolio of previous similar work.  At least 1 show campaign executed for any sphere of government/ blue chip company.  All references should be contactable. Project Plan The project plan should show an understanding of the work to be executed including script writing, props, wardrobe and more. Historically Disadvantaged Individuals (HDIs)  Certified Identity copies of owners, as per the CIPRO company documents  BEE Certificate Experience Of the project manager and at least 2 other team members, although not limited  CVs to be included

Functionality

Criteria & GuidelineWeight Max Points Min Points Total (Points allocated / max points x weight) Bidder capability Demonstrate with examples the capability and competency to provide detailed, factually correct and comprehensive portfolio of previous similar work.  At least 1 show campaign executed for a sphere of government/ blue chip company.  All references should be contactable = 1 campaign executed 2= 2 campaigns executed 5 = 3 campaigns executed Project Plan The project plan should show an understanding of the work to be executed. Cast should be at least six (6) member strong. The following languages should be covered in the script writing: IsiZulu, IsiXhosa, Sepedi, Xitsonga, seTswana, English. All costs to be covered by the successful bidder incl travelling and accommodation. Performances should be at least 20 minutes long = Project plan does not detail at least 8vital processes to be followed in ensuring a successful campaign 2= Project plan details at least 5 vital processes to be followed in ensuring a successful campaign 5 = Project plan details at least 8 vital processes to be followed in ensuring a successful campaign Historically Disadvantaged Individuals (HDIs)  Certified Identity copies of owners, as per the CIPRO company documents  BEE Certificate 255 1= no HDIs as part of ownership 3 = HDIs form part of ownership 5 = 100% HDIs ownership Experience Of the project manager and at least 2 other team members, although not limited. Project managers and team members should each demonstrate at least 5 years of work in this field.  CVs to be included 255 1= no compliant CVs submitted 3 = compliant CV of project manager only 5 = CVs of project manager + 2 team members compliant TOTAL 100

W 1078 WTE Phase 3: Evaluation of Price and preference point claimed The bid will be evaluated using 90/10. whereby the maximum point that can be claimed for price is 90 and 10for BBBEE. Original or Certified copy of the BBBEE certificate must be submitted with bid in order to claim preference points. Failure to submit the BBBEE certificate your bid will not be invalidated but you wont be able to claim any preference points.

W 1078 WTE Submission of proposals In order for you to participate proof of payment of R must be submitted with bid on the closing date. NB Original proof of payment no copies Bidder are required to submit 3 copies of the bid document plus the Original document. Closing date: 29 January 2016 at 11:00.

W 1078 WTE Q AND A Thank You Supply Chain Office Mogoma N Sekgothe