Divisional and Departmental Planning Overview

College Strategic Plan College Operational Plan Operational Plan Arts and Sciences Operational Plan Arts and Sciences Operational Plan Career and Technical Operational Plan Career and Technical Operational Plan Business Services Operational Plan Business Services Operational Plan Student Affairs Operational Plan Student Affairs Operational Plan President’s Office Operational Plan President’s Office Div./Dept. Plans Div./Dept. PlansDiv./Dept Plans Evaluation of Outcomes and Environmental Scanning Div./Dept. Plans

Levels of Planning Strategic Planning – Strategic Planning – (As a College, where do we want to be?) College-wide; on-going; multi-year Divisional/Departmental Planning –Divisional/Departmental Planning – (As a dept./div., what can we do to move the College to where it wants to be?) All college divisions and departments develop and prioritize initiatives and related needs.

Levels of Planning Operational Planning –Operational Planning – (As a College, how do achieve the goals of the Strategic Plan?) This is a synthesis of plans from Academic Affairs, Business Services, Student Affairs, President’s Office for coming year.

Departmental/Divisional Planning: Three years (2009, 2010, 2011) Initiatives (prioritized) Related Strategic Goal (s) and Objectives Related Needs Estimated Cost Indicator(s) of Success

What is an Initiative? Represents a goal the department or division desires to accomplish.Represents a goal the department or division desires to accomplish. Helps accomplish the strategic goals and objectives of the College’s Strategic Plan.Helps accomplish the strategic goals and objectives of the College’s Strategic Plan. Reflects growth or change, not a continuation of department’s function.Reflects growth or change, not a continuation of department’s function. Focuses the department on where it is headed.Focuses the department on where it is headed.

What is NOT an initiative? A resource need is not an initiativeA resource need is not an initiative (e.g., hire a research assistant, increase a supply budget) (e.g., hire a research assistant, increase a supply budget) A continuation of what the department does is not an initiativeA continuation of what the department does is not an initiative (e.g., continue to maintain buildings and grounds) (e.g., continue to maintain buildings and grounds)

Thinking About Initiatives What is happening external to the college (e.g., in the industry, community or State, with technology, with our accreditors) that might affect what we do in the future as a department?What is happening external to the college (e.g., in the industry, community or State, with technology, with our accreditors) that might affect what we do in the future as a department? What is happening internally at the college (e.g., student population, changes in business practices) that might affect what we do in the future as a department?What is happening internally at the college (e.g., student population, changes in business practices) that might affect what we do in the future as a department?

Thinking About Initiatives Where do we want to be as a department?Where do we want to be as a department? In what ways do we want to grow and or change in the next 1-3 years?In what ways do we want to grow and or change in the next 1-3 years? How do our department’s initiatives help accomplish the strategic goals of the college?How do our department’s initiatives help accomplish the strategic goals of the college?

Examples of Initiatives Goal 2 – Promote excellence in teaching and learning in order to meet individual and societal goals. Objective A – Develop new and revise existing programs and curricula to meet the expectations of students, transfer institutions, and the workforce. Initiative - Develop new vendor certifications to stay current with industry standards. (Technology)

Examples of Initiatives Goal 7 – Ensure the development and management of the College’s resources in order to serve as good stewards of the public trust. Objective F – Promote sustainability and environmentally sound policy in campus resource planning. Initiative - Explore and pursue grant funding opportunities to move toward a “green campus” environment. (Building and Grounds)

Examples of Initiatives Goal 10 – Increase institutional effectiveness in order to enhance the College’s ability to fulfill its mission. Objective D – Improve processes for the communication and dissemination of information, both internal and external to the college. Initiative - Plan and implement new departmental processes that improve response time to student phone inquiries. (Financial Aid)

Examples of Initiatives Provide mentoring within departments for new full-time and adjunct faculty. (Social Science)Provide mentoring within departments for new full-time and adjunct faculty. (Social Science) Formalize a process for students and employees to participate in community service. (President’s Office)Formalize a process for students and employees to participate in community service. (President’s Office) Develop and implement new employee training for the use of campus technology (i.e. HANK, WebFocus, etc). (Research and Planning, Human Resources, Data and Voice)Develop and implement new employee training for the use of campus technology (i.e. HANK, WebFocus, etc). (Research and Planning, Human Resources, Data and Voice)

How many initiatives? NOT TOO MANY!NOT TOO MANY! Try to limit the number of initiatives to reflect your department’s highest priorities for the coming year(s), and to what can actually be accomplished.Try to limit the number of initiatives to reflect your department’s highest priorities for the coming year(s), and to what can actually be accomplished. Be Brief!!Be Brief!! Ideally, limit the number of initiatives to between 5 – 10 for three years.Ideally, limit the number of initiatives to between 5 – 10 for three years.

3-year plan Plans will typically be most detailed for first year in the cycle and least detailed for last year.Plans will typically be most detailed for first year in the cycle and least detailed for last year. 3-year cycle allows departments to phase in new initiatives and the resources needed to support them.3-year cycle allows departments to phase in new initiatives and the resources needed to support them.

For Example… Year 1Year 1 Explore the feasibility of an Associate of Science in Forensic Science. Explore the feasibility of an Associate of Science in Forensic Science. Year 2Year 2 Plan the curricula for the Associate of Science degree in Forensic Science. Plan the curricula for the Associate of Science degree in Forensic Science. Year 3Year 3 Implement the Associate of Science degree in Forensic Science. Implement the Associate of Science degree in Forensic Science.

Linking Planning & Budgeting Planning is not budgeting – it is driven by initiatives, not by resource needs.Planning is not budgeting – it is driven by initiatives, not by resource needs. Planning drives budget decisions.Planning drives budget decisions. Initiatives show what departments want to accomplish.Initiatives show what departments want to accomplish. Related Needs show what it will take to accomplish initiatives.Related Needs show what it will take to accomplish initiatives. Examples of Related Needs – staffing, operational needs, capital, facilities.Examples of Related Needs – staffing, operational needs, capital, facilities.

Departmental/Divisional Planning: Three years (2009, 2010, 2011) Initiatives (prioritized) Related Strategic Goal (s) and Objectives Related Needs Estimated Cost Indicator(s) of Success

Only one is required but you may indicate more.Only one is required but you may indicate more. Answers the question, what is the evidence that this initiative was accomplished and successful.Answers the question, what is the evidence that this initiative was accomplished and successful. Will be useful in reporting back on planning accomplishments.Will be useful in reporting back on planning accomplishments.

Examples Initiative - Plan and implement new departmental processes that improve response time to student phone inquiries. Indicator of Success – New departmental procedures published and implemented resulting in a (40%) decrease of students complaints.

Examples Initiative - Explore and pursue grant funding opportunities to move toward a “green campus” environment. (Building and Grounds) Indicator of Success – Three grant applications will be completed each year for sustainability funding.

Six Steps in Planning 1.As a Division or Department, review the Strategic plan to understand where the College would like to be in three years. 2.Solicit input and involvement in identifying departmental/divisional initiatives (prioritized). 3.Link initiatives to Strategic Goals and Objectives.

Six Steps in Planning 4.Identify Related Needs (staffing, operations, capital, facility) and Indicators of Success. 5.Send draft of 3-year plan to your Vice- President by October 31, Schedule an appointment and meet with your Vice-President by November 14, 2008.

What Follows? Creation of Unit (Student Services, Academic Affairs-Arts and Sciences, Academic Affairs-Career and Technical, Business Services and President’s Office) Operational Plan.Creation of Unit (Student Services, Academic Affairs-Arts and Sciences, Academic Affairs-Career and Technical, Business Services and President’s Office) Operational Plan. Creation of College Operational Plan.Creation of College Operational Plan.

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