Glencoe Digital Communication Tools Handheld Computers—PDAs Chapter Contents Lesson 5.1Lesson 5.1 Enter Text in Memo Pad (pg. 126) Lesson 5.2Lesson 5.2 Explore Memo Pad (pg. 128) Lesson 5.3 Lesson 5.3 Beam a Memo (pg. 130) Lesson 5.4Lesson 5.4 Use, Create, and Beam Categories (pg. 134) Lesson 5.5Lesson 5.5 Create and Beam a Note with Note Pad (pg. 137) Lesson 5.6Lesson 5.6 Create an Address Book and Business Card (pg. 139) Lesson 5.7Lesson 5.7 Use Date Book (pg. 143) Lesson 5.8Lesson 5.8 Create a To Do List (pg. 146) Chapter Assessment 5 5 pg Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.

Glencoe Digital Communication Tools Handheld Computers—PDAs You Will Learn To  Identify the parts of a handheld  Use Memo Pad, Note Pad, Address Book, Date Book, and To Do List applications on a PDA  Create and edit text in Memo Pad and Note Pad  Explain synchronization  Beam a memo  Create addresses and business cards in Address Book  Organize with categories 5 5

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.1 Enter Text in Memo Pad Why Use a PDA? The highly portable PDA makes it possible for you to:  Work in a paperless environment  Easily send text documents to other PDAs or computers  Quickly create and edit documents  Accomplish many of the same tasks possible with a laptop What Are Two Ways to Enter Text? You can enter text on a PDA using its:  Stylus  On-screen, or soft, keyboard Entering Text Using the Memo Pad application to create simple documents is a good way to become familiar with a PDA. 5 5 stylus A penlike device used to select icons on a PDA screen or to write on a PDA screen. Memo Pad An application on a PDA that allows you to create simple documents. pg

Glencoe Digital Communication Tools Handheld Computers—PDAs 5 5 pg Enter Text in Memo Pad What are some advantages of storing data electronically in a device that is small enough to carry in your pocket? digicom.glencoe.com digicom.glencoe.com Lesson 5.1, Rubric

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.2 Explore Memo Pad Memo Pad Functions and Features Like a word processor, a PDA’s Memo Pad application is used to:  Take notes or messages  Easily organize text’s placement in a document  Cut, copy, and paste text  Store documents When You Open Memo Pad To choose where to place text, move the Memo Pad’s blinking insertion point to another line by:  Tapping the Enter key  Creating a return with the stylus by drawing a forward slash (/) in the PDA’s writing area 5 5 pg The layout of the on- screen, or soft, keyboard on the PDA is the same as the keyboard on a desktop computer.

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.2 Explore Memo Pad 5 5 pg  Describe a situation at school where it may be helpful to use the Memo Pad application on a handheld computer.  How could you use Memo Pad on a job?  What are some advantages of using the Memo Pad application? digicom.glencoe.com digicom.glencoe.com Lesson 5.2, Rubric

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.3 Beam a Memo Why Beam? With beaming you can:  Quickly and easily share information with other PDA users  Send applications from one PDA to another How Do You Beam? Make sure your PDA’s beaming function will work properly by:  Keeping both handhelds on a level plane  Positioning the devices so the infrared beams face each other  Placing the devices two to four feet apart  Purchasing additional printing software if you wish to beam documents to a printer 5 5 pg Tapping Memo at the top of the screen on your PDA is the same as using the menu bar in a word processor. beam To send data from one PDA to another via an infrared beam.

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.3 Beam a Memo What Is Synchronization? You should synchronize often to:  Protect the data on your PDA  Ensure that the data stored on your PDA will be the same when transferred to your computer  Create back-up files in case of lost data 5 5 pg synchronization The process of transferring data between a PDA and a computer.

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.3 Beam a Memo 5 5 pg  List one major difference between beaming and synchronization.  In what situations is it important to synchronize your PDA? digicom.glencoe.com digicom.glencoe.com Lesson 5.3, Rubric

Glencoe Digital Communication Tools Handheld Computers—PDAs 5 5 pg st CENTURY CONNECTION Manage Your Time Wisely Prioritizing on the Job Efficiently manage your work load by:  Determining how much time each project will take  Deciding which tasks must be completed first  Asking your supervisor if you are not sure how to prioritize certain projects

Glencoe Digital Communication Tools Handheld Computers—PDAs 5 5 pg st CENTURY CONNECTION Manage Your Time Wisely Avoid the Domino Effect In a team situation, another person’s task often depends upon your efficiency in completing your assignments. Following are some tips to avoid jeopardizing a team project:  In the case of an unavoidable delay, find a way to complete your task more quickly to keep the project on schedule  Be willing to re-organize your duties or temporarily fill in for ill team members

Glencoe Digital Communication Tools Handheld Computers—PDAs 5 5 pg st CENTURY CONNECTION Manage Your Time Wisely Software for Your Schedule You can keep track of scheduled appointments by using software applications or devices like:  Microsoft Outlook’s calendar  OneNote  PDA

Glencoe Digital Communication Tools Handheld Computers—PDAs 5 5 pg st CENTURY CONNECTION Question What are some methods you could employ to increase your work/school productivity? Possible answers include:  First complete tasks which must be passed on to another schoolmate/project member  Spread out or alternate longer and shorter tasks to fill your work day most efficiently  If you have a lot of similar tasks to complete, try to create a process or template which will speed up the work

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.4 Use, Create, and Beam Categories Organizing Information Your PDA can be used to easily store and retrieve information, including:  Memos  Notes  Addresses Organize with Categories Categories on a PDA are:  Used to organize data  Similar to folders on a desktop computer  Helpful in managing your time more efficiently 5 5 pg categories Used to organize data and are similar to folders on a desktop computer or to files in a file drawer.

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.4 Use, Create, and Beam Categories Using Categories You can save time by beaming entire categories from one PDA to another. 5 5 pg Categories on a handheld are similar to folders on a PC Moving memos to another category in a PDA is like moving files from one folder to another folder on a PC.

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.4 Use, Create, and Beam Categories 5 5 pg What categories might be helpful in organizing memos on your PDA? Think of three categories. digicom.glencoe.com digicom.glencoe.com Lesson 5.4, Rubric

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.5 Create and Beam a Note with Note Pad Functions of Note Pad With Note Pad, a PDA application similar to Memo Pad, you can:  Write short notes  Create simple diagrams  Write or draw directly on the screen  Use passwords to make notes private  Set an alarm as a reminder on notes 5 5 pg Note Pad An application on a PDA that allows you to create short notes or simple diagrams.

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.5 Create and Beam a Note with Note Pad Why Use Note Pad? You can use Note Pad during classes or in your workplace to:  Jot down equations  Draw rough sketches of maps or diagrams  Take notes or draw design elements during a conversation with a colleague 5 5 pg

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.5 Create and Beam a Note with Note Pad 5 5 pg Compare the characteristics of Memo Pad and Note Pad. On a sheet of paper, draw the diagram shown below. Write the unique characteristics of each application in the outer areas of the ovals. Fill in the similarities in the overlapped area. digicom.glencoe.com digicom.glencoe.com Lesson 5.5, Rubric

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.6 Create an Address Book and Business Card Use of Business Cards A business card contains information about a person and his/her company, including:  Name  Title  Company name  Business address  Phone number  address  Fax number People usually exchange business cards when meeting new associates or potential employers. 5 5 pg

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.6 Create an Address Book and Business Card Address Book in PDAs You can use a PDA’s Address Book to:  Store a large number of addresses and other information  Create electronic business cards  Beam business cards to other PDAs 5 5 pg

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.6 Create an Address Book and Business Card 5 5 pg  Create a list of the type of information you would like to save about people you know.  What kind of information do you think would be helpful for business people to know about someone they are doing business with? digicom.glencoe.com digicom.glencoe.com Lesson 5.6, Rubric

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.7 Use Date Book Calendars You normally use calendars to remind you of:  Deadlines  Family events  School events  Holidays What Is Date Book? Date Book is a PDA application that allows you to keep track of appointments. 5 5 pg

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.7 Use Date Book Advantages of Date Book With a PDA’s Date Book calendar, you can:  Organize several calendar years’ information in one handheld device  Easily copy and paste appointments between dates and times  Block time slots to ensure that you do not create overlapping appointments  Beam appointments from one PDA to another 5 5 pg

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.7 Use Date Book 5 5 pg  List ways you might use Date Book.  Would Date Book help you keep organized? Why or why not? digicom.glencoe.com digicom.glencoe.com Lesson 5.7, Rubric

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.8 Create a To Do List To Do Lists Use your PDA’s To Do List application to create, keep track of, and prioritize:  Important tasks  Events Organizing with To Do List The To Do List helps you:  Organize activities  Prioritize items on your list  Set preferences for different features to display for each item  Keep track of due dates and completion dates  Store items in categories 5 5 pg To Do List An application on a PDA that allows you to create, keep track of, and prioritize important tasks and events.

Glencoe Digital Communication Tools Handheld Computers—PDAs 5.8 Create a To Do List 5 5 pg  How is the To Do List application similar to the other applications in a PDA?  How is it different?  List additional features that can be helpful to you in organizing items. digicom.glencoe.com digicom.glencoe.com Lesson 5.8, Rubric

Glencoe Digital Communication Tools Handheld Computers—PDAs Chapter Assessment 5 5 Question 1 How can you avoid losing information you have saved on a PDA? (Lesson 5.3) Answer: You can synchronize your PDA to your computer often to prevent losing your data should your PDA become lost or damaged. Then, if the data on your PDA were ever lost, you could copy the data from the computer back to the PDA through synchronization.

Glencoe Digital Communication Tools Handheld Computers—PDAs Chapter Assessment 5 5 Question 2 Define Note Pad. (Lesson 5.5) Answer: Note Pad is an application on a PDA that allows you to create short notes or simple diagrams.

Glencoe Digital Communication Tools Handheld Computers—PDAs Chapter Assessment 5 5 Question 3 Do you think businesses are making good use of PDAs today? When you start work, what PDA benefits might you introduce to a business? Answers may include that some, but not all:  Businesses today are using PDAs for many important functions, including:  maintaining contacts  tracking appointments  keeping records  writing memos  making calculations  monitoring expenses  sending and receiving  word processing  dictation/speech recognition  Web searching

Glencoe Digital Communication Tools Handheld Computers—PDAs Chapter Assessment 5 5 Answer 3  List any other benefits you can think of introducing to your new employer.

Glencoe Digital Communication Tools Digital Communication Tools and Skills For more resources on this unit, go to the Online Learning Center at Unit Resources 2 2