March 1, 2011 Tallahassee Area Chapter National Institute of Governmental Purchasers TACNIGP

Agenda  MFMP Overview  Vendor Information Portal (VIP)  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  1 Percent Transaction Fee  MFMP Communications  Notifications  FAQs  Additional Resources

MFMP Overview  MyFloridaMarketPlace (MFMP) is the State of Florida’s online e- procurement system, the single e-commerce conduit between state agency buyers and vendors to conduct public purchasing on a daily basis.  MFMP prides itself on public and private partnerships; its award winning technology applications create easier and faster transactions for both buyers and vendors.  Excellence in IT Leadership Award from IT Florida  Excellence in Public Service Leadership from IT Florida  Honorable Mention given by the National Institute of Governmental Purchasing  Achievement for Excellence in Procurement (for seven consecutive years)  NASCIO Finalist 2010

MFMP Overview MFMP Vendor Benefits  Equal access for disabled-veteran, woman- and minority-owned businesses  Electronic Invoicing (eInvoicing)  One-stop registration that enables a vendor to receive all executive state agency bids for any selected commodity code  24/7 access to more bid opportunities and information  Vendor Bid System (VBS)  Sourcing  eQuote  Improved quality and accuracy of interactions with the state  Customer service support available to provide real time assistance  Green catalog and product listing options

Agenda  MFMP Overview  Vendor Information Portal (VIP)  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  1 Percent Transaction Fee  MFMP Communications  Notifications  FAQs  Additional Resources

Vendor Information Portal New Look and Feel for Vendors  Vendor login page  Summary information on the account landing page

Agenda  MFMP Overview  Vendor Information Portal (VIP)  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  1 Percent Transaction Fee  MFMP Communications  Notifications  FAQs  Additional Resources

Solicitations What are Solicitations?  The process agency buyers use to decide who to buy from, at what price, in what quantities, and under what terms.  eQuote is the tool that vendors use to respond to quote requests from the State of Florida that are under $35,  Ariba Sourcing is the tool that vendors use to respond/bid to State of Florida solicitations that are over $35,  Vendor Bid System (VBS) is the tool agencies use to post upcoming competitive solicitations, single source, public meeting notices and agency decisions. Vendors use VBS to receive notices view and search information.

Vendor Registration Type of AccountHow often should I check this account? Where do I go to access this account? eQuoteAt least monthly or as you offer new products SourcingAt least monthly or as you offer new products ourcing/Main Vendor Registration As needed to keep information updated Vendor Bid System (VBS) At least bimonthly (this is the main repository for all MFMP bids) MFMP Helpful Hint: Consider using an calendar to set up reminders for updating and checking your MFMP account information. MFMP Helpful Hint: No annual or direct fees associated with registering for any of these MFMP tools.

Solicitations Summary  Vendors may sign up for eQuote, Sourcing and VBS notifications within their VIP vendor registration account.  VBS Notifications will be directed to the main contact in the vendor’s VIP account.  For assistance with eQuote and Sourcing please contact the MFMP Vendor CSD,  For assistance with VBS, contact Note: MFMP / VIP sends these notifications as a courtesy. Your firewall or other settings you may have in place could prevent delivery to you. We urge you to regularly check Sourcing 3.0 and the Vendor Bid System for advertisements.

Agenda  MFMP Overview  Vendor Information Portal (VIP)  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  1 Percent Transaction Fee  MFMP Communications  Notifications  FAQs  Additional Resources

Transaction Fee What is the 1 percent transaction fee?  Florida law permits the Department of Management Services to collect a fee for commodities and contractual services vendors provide to state agencies.  The 1 percent transaction fee applies to business conducted with the State of Florida, both inside and outside of MyFloridaMarketPlace.

Transaction Fee  The transaction fee funds:  MFMP 24/7 access to solicitation tools Electronic notifications via Customer service desk Vendor outreach activities  DMS Division of State Purchasing State term contracts Alternate contract sources  DMS Office of Supplier Diversity (OSD) CBE certifications  DMS IT services for purchasing related functions VBS SPURSView

Transaction Fee  Questions about the transaction fee?  Transaction fee FAQs _marketplace/mfmp_vendors/vendor_frequently_asked_questions_faqs _marketplace/mfmp_vendors/vendor_frequently_asked_questions_faqs  Rule 60A-1.031, F.A.C.  Transaction fee vendor meeting presentation _marketplace/mfmp_vendors/vendor_toolkit/mfmp_vendor_training_opp ortunities/mfmp_vendor_meetings/vendor_meeting_presentation_archive _marketplace/mfmp_vendors/vendor_toolkit/mfmp_vendor_training_opp ortunities/mfmp_vendor_meetings/vendor_meeting_presentation_archive

Simplified Fee Reporting  Returning vendors can log into their account and access their ‘Vendor Summary’ page.  Navigating to the ‘Billing and Collections’ area provides vendors with a view of:  Bill-To contact information  Self-reporting summary (of last three reports)  Consolidated billing invoice (CBI) snapshot (of last three months)

Simplified Fee Reporting  This provides details of a vendor’s transaction fee reporting and payment account.  Vendors can quickly navigate to:  Submit a report  View Company Summary  View Full CBI History  View Self-Reporting History

Simplified Fee Reporting  Non- State Term Contract (STC) vendors may have additional fees to report that were not included as part of a CBI; STC vendors are required to provide monthly reports for payments received.  To report for a specific month, a vendor can select from the ‘Report Period Selection’ box, and click ‘Add.’  Pages are simplified with a single field to be completed for fee-eligible payments.  Once fee-eligible payments have been entered, the vendor clicks ‘Continue’ to see a summary of the information entered and calculated.

Simplified Fee Reporting  Automated calculation displays the resulting transaction fees due.  The vendor then clicks the ‘I Agree’ button to get a confirmation page and additional information about how to submit payment.

Agenda  MFMP Overview  Vendor Information Portal (VIP)  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  1 Percent Transaction Fee  MFMP Communications  Notifications  FAQs  Additional Resources

Notifications MFMP Vendor notifications  MFMP sends notifications to keep vendors updated on important topics and information.  Common notifications vendors receive include:  MFMP general announcements -  Fee processing notices and reminders -  VendorHelp responses -  eQuote / Sourcing / VBS notifications  To ensure you receive these communications, your VIP address must be current.

Agenda  MFMP Overview  Vendor Information Portal (VIP)  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  1 Percent Transaction Fee  MFMP Communications  Notifications  FAQs  Additional Resources

FAQs

 Should I use my Social Security Number (SSN) to register as a vendor in MFMP?  MFMP strongly recommends using a Federal Employer Identification Number (FEIN) rather than an SSN.  Using an FEIN minimizes the risks to personal financial information associated with the use of social security numbers.  If you do not have a FEIN number, please take a few minutes and obtain one at  My organization registered for notifications, where will they be sent?  notifications are sent to the main contact’s address designated in the MFMP VIP account.  If notifications need to go to a group of people, we recommend setting up a group box and designate the group as the main contact in VIP.

Agenda  MFMP Overview  Vendor Information Portal (VIP)  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  1 Percent Transaction Fee  MFMP Communications  Notifications  FAQs  Additional Resources

MFMP Vendor Web Pages

Resources  If you have questions about a payment, contact the DFS Vendor Ombudsmen Section at (850)  At any time you can access DFS’ vendor payment history website and look for a pending payment:  For technical questions concerning MFMP, please contact us at: or (866)  For technical questions regarding VBS notifications, please contact  General MFMP Contact information: Phone: (866) Fax: (850) Website:  Hours: Monday – Friday, 8 a.m. – 5:30 p.m. Eastern time

DMS Division of State Purchasing or (850) MFMP Vendor Customer Service Desk or (866) Rachael Lieblick, Chief, State Purchasing Operations or (850) Danielle Kosberg, MFMP Operations Manager or (850) Anne Rabon, MFMP Finance and Accounting Process Analyst or (850) Eric Swanson, MFMP Vendor Manager or (850) Linda McDonald, MFMP Communications Analyst or (850)

Thank you for your participation today!