Getting your message across 4/26/2017 Speech Delivery Getting your message across Tomasko - Sp03

Outline Preparation Organization Visual Aids Physical Skills Delivery 4/26/2017 Outline Preparation Organization Visual Aids Physical Skills Delivery Summary Tomasko - Sp03

Preparation Audience Objective Content 4/26/2017 Preparation Audience Who?, Why?, What do they want? Objective What are you trying to communicate? Content How can you best achieve your objective? Similar to audience analysis we have already discussed Tomasko - Sp03

Preparation - Audience 4/26/2017 Preparation - Audience Why Define your goals Get a job Obtain research funds Teach What does the audience want? Their goals, concerns, needs Explain MERIT of YOUR goals Keep it SHORT! Who is your audience? What Who Tomasko - Sp03

Preparation - Objective 4/26/2017 Preparation - Objective Focus on Broad Issues Major Ideas Major Supporting Information “Take Home” Message The thing you want them to remember Repeat this message more than once Conclusion Strong ending Tomasko - Sp03

4/26/2017 Content Tomasko - Sp03

CONTENT Preparation - Content ‘Content’ is more than just the words 4/26/2017 Preparation - Content ‘Content’ is more than just the words Text Speech CONTENT Visual Aids Organization Tomasko - Sp03

Content - Organization 4/26/2017 Content - Organization Introduction Purpose Benefits/Conclusions Body Main Ideas Continuity Appropriate Level of Detail Summary Restate Purpose, Benefits, Main Points Draw Conclusions Tomasko - Sp03

Content - Visual Aids Always use with a clear purpose Types of Aids 4/26/2017 Content - Visual Aids Always use with a clear purpose Space-fillers aren’t visual aids Types of Aids Graphs  Tables Movies  Pictures Aids should enhance message Don’t compete Tomasko - Sp03

Visual Aids - Text Make it BIG! And BOLD! If necessary 4/26/2017 Visual Aids - Text Make it BIG! And BOLD! If necessary Key words or Phrases – not sentences Think ‘newspaper headline’ E.g. “Rate faster than expected” Check Spelling Emphasize Important points Use Color Avoid Notes or Extra Scribbles Tomasko - Sp03

Visual Aids - Graphs One Graph Per Slide Label Axes and Data Use Color 4/26/2017 Visual Aids - Graphs One Graph Per Slide Label Axes and Data Use Color Describe Actively BIG LABELS! BIG POINTS or SYMBOLS! No unnecessary numbers Tomasko - Sp03

4/26/2017 Which graph is better? Tomasko - Sp03

Visual Aids - Tables Use numeric data tables sparingly 4/26/2017 Visual Aids - Tables Use numeric data tables sparingly Only Necessary Numbers Display proper precision! No Copies from Papers Retype data If you don’t want them to ask about that data point, don’t list it! Tomasko - Sp03

Which table is more clear? 4/26/2017 Which table is more clear? Reaction Rate Comparison Run Number Temp-erature (K) Conc-entration (M) Reaction Rate (mol/sec) 1 348.2 0.592 1.832 2 605.5 0.601 2.814 3 599.8 0.343 1.655 4 350.0 0.251 1.166 Low Temp. (350 K) High Temp. (600 K) Low Conc. (0.3) Slowest (1.2) Mid (1.7) High Conc. (0.6) (1.8) Fastest (2.8) Tomasko - Sp03

4/26/2017 Visual Aids - Movies Movies can be highly effective means of showing dynamic effects Must have high contrast Use arrows to direct audience Edit movie to include only portion of interest Display in ‘loop’ Expand small frames to fill screen Make sure host computer is powerful enough to display the movie Tomasko - Sp03

Visual Aids - Pictures Effective for Abstract Ideas Use Color 4/26/2017 Visual Aids - Pictures Effective for Abstract Ideas Use Color Unified Concept Label Clearly No Unnecessary Details Tomasko - Sp03

PowerPoint Considerations 4/26/2017 PowerPoint Considerations High contrast between text color & background color High Contrast Low Contrast What looks OK on a monitor is often not OK when projected Clipart can help illustrate meaning Text Animations Use sparingly - distracting Tomasko - Sp03

Transparencies Same rules apply! The infamous “Progressive Reveal” 4/26/2017 Transparencies Same rules apply! The infamous “Progressive Reveal” Use Sparingly Distracting Overlays Most Effective Tear-Away Patch  Paper Covering  Hand Write Least Effective Tomasko - Sp03

4/26/2017 Using Visual Aids Touch Turn Talk Tomasko - Sp03

TOUCH Using Visual Aids Calmly point or turn to the screen 4/26/2017 Using Visual Aids TOUCH Calmly point or turn to the screen Turn audience’s focus to your visual aid DO NOT TALK Read the slide silently to yourself Tomasko - Sp03

TURN Using Visual Aids Return audience’s attention to you 4/26/2017 Using Visual Aids TURN Return audience’s attention to you Bring your hand down Turn to face the audience Tomasko - Sp03

TALK Using Visual Aids Elaborate on the points the visual is providing 4/26/2017 Using Visual Aids TALK Elaborate on the points the visual is providing Face your audience, not your slides! Estimate ~1 minute per slide Tomasko - Sp03

Physical Skills - Body Problem areas Negative Effects Solution 4/26/2017 Physical Skills - Body Problem areas Shifting, Moving without Purpose Locking Hands, Hands in Pockets Holding Objects Negative Effects Lower Confidence Distracting Solution Balance Stance Hands to Sides, Gesture When Appropriate Tomasko - Sp03

Physical Skills - Voice 4/26/2017 Physical Skills - Voice Voice Problems Too Soft Monotone Too Fast Um’s, Uh’s Negative Effects Difficult to Hear What’s Important? Frustrating to Follow Solutions: Speak Clearly and Loudly Use Inflection Pause Frequently Use Silence Tomasko - Sp03

Physical Skills - Eyes Eye Problems Negative Effects Solution Scanning 4/26/2017 Physical Skills - Eyes Eye Problems Scanning Staring into Space Negative Effects Causes nervousness No Individual Recipients Accelerated Pace Solution Lock Eyes Hold for Thought Move Around Room Tomasko - Sp03

Delivery - Room Preparation 4/26/2017 Delivery - Room Preparation Reservations Access Size Layout Avoid crossing visual path Seating Arrangement Temperature / Ventilation Body Heat Lighting Dim not Dark A/V Equipment Set-up Operation Back-up Tomasko - Sp03

Delivery - Self Preparation 4/26/2017 Delivery - Self Preparation PRACTICE Arrive Early Appropriate Dress Formal Pocket Jingles PRACTICE No last minute changes Cheer up! Greet audience Tomasko - Sp03

Handling Questions 1. Ask for Question 2. Select Questioner 4/26/2017 Handling Questions 1. Ask for Question 2. Select Questioner 3. Listen to Entire Question Can you hear it? Look at questioner Focus question 4. Break Visually from Questioner 5. Restate / Rephrase Question 6. Answer Concisely Tomasko - Sp03

Handling Questions Avoid Feeling Defensive Adapt Answer to Purpose 4/26/2017 Handling Questions Avoid Feeling Defensive Adapt Answer to Purpose Seeks Clarification Raises an Objection Shares Information General Guidelines Stay Positive OK to say “I Don’t Know” But I’ll look for the answer! Tomasko - Sp03

Summary Preparation Organization Visual Aids Physical Skills Delivery 4/26/2017 Summary Preparation Audience Objectives Content Organization Visual Aids Types Use Physical Skills Body Voice Eyes Delivery Room Prep Self Prep Tomasko - Sp03

Some references Presentations for Dummies, Malcom Kushner 4/26/2017 Some references Presentations for Dummies, Malcom Kushner www.searls.com/present.html Tomasko - Sp03