© Prentice Hall, 2008 Excellence in Business Communication, 8eChapter 13 - 1 Completing Business Reports and Proposals.

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© Prentice Hall, 2008 Excellence in Business Communication, 8eChapter Completing Business Reports and Proposals

© Prentice Hall, 2008 Excellence in Business Communication, 8eChapter The Three-Step Process Planning Writing Completing

© Prentice Hall, 2008 Excellence in Business Communication, 8eChapter Finalizing Formal Reports and Proposals Revising Producing Proofreading Distributing

© Prentice Hall, 2008 Excellence in Business Communication, 8eChapter Revising Reports and Proposals Style and tone Organization Readability Content

© Prentice Hall, 2008 Excellence in Business Communication, 8eChapter Producing Reports and Proposals Design elements Report-writing teams Computer resources Audience expectations

© Prentice Hall, 2008 Excellence in Business Communication, 8eChapter Components of Formal Reports Prefatory parts Text of the report Supplementary parts

© Prentice Hall, 2008 Excellence in Business Communication, 8eChapter Prefatory Parts Report cover Title fly and title page Authorization letter Acceptance letter Letter of transmittal Table of contents List of illustrations Synopsis/executive summary

© Prentice Hall, 2008 Excellence in Business Communication, 8eChapter Text of the Report Introduction Body Closing

© Prentice Hall, 2008 Excellence in Business Communication, 8eChapter Supplementary Parts Appendixes Bibliography Index

© Prentice Hall, 2008 Excellence in Business Communication, 8eChapter Components of Formal Proposals Cover Title fly Title page Table of contents List of illustrations Copy of RFP Synopsis/executive summary Letter of transmittal

© Prentice Hall, 2008 Excellence in Business Communication, 8eChapter Text of the Proposal Introduction Body Closing

© Prentice Hall, 2008 Excellence in Business Communication, 8eChapter Proofreading Reports and Proposals Inconsistencies Errors Missing components –Spelling –Text placement –Punctuation –Visual aids

© Prentice Hall, 2008 Excellence in Business Communication, 8eChapter Distributing Reports and Proposals Physical Electronic Web-based

© Prentice Hall, 2008 Excellence in Business Communication, 8eChapter Writing Requests for Proposals Company backgroundCompany background Project descriptionProject description Overall requirementsOverall requirements Decision-making criteriaDecision-making criteria Proposal requirementsProposal requirements Submission/contact informationSubmission/contact information