Faculty Assembly / November 28, 2014 OIST Safety and Health Committee

Safety and Health Committee Establishment of the Safety and Health Committee is required by the law, and details of the committee including membership, management, authorities and duties are also defined in the laws and regulations. OIST has established relevant rules, the OIST Health and Safety Management Rules, based on the Industrial Safety and Health Act. 1.Monthly meeting Basic measures for prevention of safety hazards and health problems Basic measures to protect and improve health Investigation into causes of accidents and measures against recurrence, and others 2.Monthly workplace review (on-site inspection) 3.Section in Charge: Research Safety Safety and Health Committee Website ：

2 Members of the OIST Safety and Health Committee General Safety and Health ManagerGeorge IwamaProvost Industrial PhysicianAtsushi SakimaOccupational Health Physician Safety OfficerToshinori TanakaSection Leader of the Research Safety Section Health OfficerAtsuo KaiSection Leader of the Facility Management Section Health OfficerAkiyo NomachiManager of the Health Center Health Officer for Industrial HygieneSatoshi AbeSpecialist of the Research Safety Section Employee with experience in safety dutiesBernd KuhnRepresentative of researchers Employee with experience in safety dutiesDenis KonstantinovRepresentative of researchers  At least equal to or more than half of the members excluding the General Safety and Health Manager have to be assigned by recommendation of labor union or the representative of employees. Employee with experience in safety dutiesHolger Jenke-KodamaRepresentative of researchers Employee with experience in safety dutiesLaurent GuillaudRepresentative of researchers Employee with experience in safety dutiesTakeshi KawashimaRepresentative of researchers Employee with experience in health dutiesMakoto SuzukiSection Leader of Animal Resources, Veterinarian Other employees that the Committee considers necessary Harry WilsonSection Leader of the Academic Services Section Other employees that the Committee considers necessary Yasuo HigashiManager of the Physics Resources Section Other employees that the Committee considers necessary Julia NabholzDirector of the Child Development Center 15 members

Available in the Safety and Health Safety Webpage 3 Meeting Minutes

4 Workplace Review Report

 The homework list records all the safety and health issues discussed or pointed out by the committee.  Issues are followed up until countermeasures are taken.  The homework list is updated and reported to the committee every month. 5 Homework List

 Major items on the meeting agenda: − Laser training and eye examination for students − Loss of a bottle of sodium hydroxide (NaOH) − Earthquake countermeasures survey − Electrical safety (management of high-voltage direct currents) − Emergency procedures at the Child Development Center − Emergency showers and eye washers − Overtime work − Seminars and trainings: Update, basic life support, vender, security export control, N95 mask fitting, industrial accident compensation insurance system, bousai center staff and etc. − Working environment measurements − PPE, barefoot in laboratory − Odor at Lab1 Level C − Hiyari-Hatto Project （ since 2011 ）, introduction of database − Appointment of new health officers and report to the Labour Standard Office 6 Activity in this fiscal year so far (FY2014)

 Major items on the meeting agenda: − Accident report line, emergency response plan, procedures to call ambulance − Security system in P2 laboratories − Physics research rules, safety and health issues in the physics machine shop − Registration of high pressure gases to CMS − Health screening for short-term researchers and students − Blood donation events − Fire protection and fire drill for the IT data server room − Laser safety, laser safety advisory committee − Safety concerns over the new X-ray computed tomography (CT) − Amendment of safety sign guideline − Fire drill and laboratory accident drill − Fly escape issue − Results of working environment measurements − Safety training sessions: Basic life support, Update, Vender and etc. − Hiyari-Hatto Project （ since 2012 ） − Appointment of new committee members (term: Jan – Dec. 2016) 7 Activity in the last fiscal year (FY2013)

 Issue: OIST does not provide JSPS Postdoc fellows with the medical examinations that the employees receive  Background: The industrial Safety and Health Law does not contain any provisions regarding medical examinations of postdoctoral fellows  Committee: expressed concerns over the current situation  Survey other universities:  Decision: Recommendation letter to President – Request for securing necessary budget  Result: JSPS Postdoc fellows have become to be able to receive the medical examinations at OIST 8 Activity Example – Health Examination for Postdoctoral Fellows (Sept. 2012) OrganizationState of implementation Tokyo UniversityEven postdoctoral fellows can receive a medical examination if they are on the list of checkup examinees that each department submits in advance. Kyoto UniversityEven postdoctoral fellows employed in various programs can receive a medical examination if they are listed with a certain title (even part-time) on the roster of the university. RIKENAs a general rule, postdoctoral fellows can receive a medical examination.

End Thank you