Note: chapter 5 include 2 parts

Chapter 5 Presentation skills By Lec.Hadeel Qasaimeh

Outline 1.Why presentation is important? 2.Presentation elements 3.Presentation tools

Why presentation is important? One- to- one and one- to –group interaction Hiring employee (oral communication) After hiring (resolving customers, working within a team,…..) Introducing your work (introduce your new company)

Why presentation is important? Fear of speaking in public is the NUMBER ONE fear of all fears 41% of people have some kind of speaking fear in front of group

Presentation elements 1.Identify workplace presentation 2.Preview preparation steps 3.Select delivery styles

Presentation elements 1.Identify workplace presentation: you may have to speak before a group of people at work. maybe you have been asked to say a few words at retirement dinner for a co-worker. Workplace presentation should not take the form of “lecture” to a full auditorium of listeners

Presentation elements 1.Identify workplace presentation: In general workplace presentation fall into two types: 1-informative presentations : are intended to increase the level of knowledge and understanding among listeners, one purpose of informative presentation may be to instruct the audience. They are also used to describe something.

Presentation elements 1.Identify workplace presentation: 1-informative presentations : Example: when a speaker takes the listener through a step- by – step process in order to teach them how to use new company voic system.

Presentation elements 1.Identify workplace presentation: 2-persuasive presentations : are designed to influence audience beliefs, opinions, or behaviors. they generally take the form of convincing, reinforcing, or actuating.

Presentation elements 1.Identify workplace presentation: 2-persuasive presentations : Example: members of workplace team may try to convince management that the existing performance evaluation system is not work effectively as it should

Presentation elements 1.Identify workplace presentation: 2-persuasive presentations : Reinforcing presentations involves strengthen an existing belief an audience is already is assumed to have. Actuating presentation seeks to move the audience to take action

Presentation elements 2.Preview preparation steps To reduce your fear you need to make sure you properly and thoroughly prepare your self before you speak (reduce by 75%)

2.Preview preparation steps: 1.Determine the General Purpose ( informative or persuasive) 2.Analyze the Audience: taking a closer look at the composition of your audience. a.demographic: age, gender, education,…. b.Non-demographic: why the audience there?,…. 3.Determine the Specific purpose. What's my message? response at the end of the presentation

Presentation elements 2.Preview preparation steps: 4.Identify the Central Idea (core of presentation) 5.Identify the Main Points. (3- 5 main points) 6.Gather Supporting Material( with factual information and evidence such as graphs)

Presentation elements 2.Preview preparation steps: 7.Organize the Outline. put all of your information together in a logical sequence, outlines can take a variety of forms, depending upon the nature of your subject and purpose. 8.Rehearse the Presentation:

Presentation elements 3.Select delivery style: There are four styles you should be familiar with: a.manuscript: provide all information in a printed papers. should read word for word, reading an entire speech should be avoided

Presentation elements 3.Select delivery style: b. memorized: Do not commit the whole speech to a memory Speakers tend to sound stilted and artificial

Presentation elements 3.Select delivery style: c. extemporaneous: It’s the most versatile and most effective of all the styles Requires to be properly, thoroughly prepared and well rehearsed Delivers the speech in a conversational style

Presentation elements 3.Select delivery style: d. impromptu: Involves Speaking unexpectedly Not good idea to use this type for a presentation that demands preparation If you face an impromptu situation: state your point concisely, offer information, make a brief statement to indicate closure

1.State Central Ideas 2.Select Supporting Materials 3.Construct Outlines 4.Rehearse Delivery Presentation tools

The central idea called thesis of presentation, it is the controlling idea that identifies the essence of your speech. To be clear, concise,and focused for the audience -Must expressed in a sentence -Must contain one key idea -Must be stated in the introduction and conclusion -Consist of two part: subject and focus 1.State Central Ideas

Subject: states who or what the speech is about. Focus: states what information about the subject will be emphasized. 1.State Central Ideas

Example: “ Technological advances in workplace have changed the way workers work” This central idea has subject: (Technological advances) And focus: (changed the way workers work)

2.Select Supporting Materials Verbal: Examples Explanation Statistics Illustration Testimony comparisons Visual: Graphs Chart Slides Handouts Video photographs

To maximize visual effectiveness: -Keep large enough -Keep simple -Keep eye appeal by fonts and colors -Have a purpose for using visual -Introduce the visual and explain -Use the necessary available equipments -Practice the speech 2.Select Supporting Materials

The outline consists of three major parts: a)The introduction. b)The body. c)The conclusion. 3.Construct outline

a)The introduction: - The speaker should begin by capturing the audiences attention.(startling facts, brief story, …etc) - Listeners need to know how the information that follows will be of value of them.(tangible gain) - The speaker must state the central idea or thesis. - The speaker needs to preview the main points that will be developed in the body of the speech. 3.Construct outline

b)The body: The body of the outline contains the speakers choice of main points, along with the necessary verbal supports. these main points should be expressed as parallel sentences, and each main point should be developed by at least three different verbal supports. Include transition words like “then, next,….etc 3.Construct outline

b)The body: Common patterns: - Chronological: organize information in a time sequence -Topical: divide information into logical topics -Spatial: organize information in the bases of physical location or how to link things together - Cause/effect: causes and results - Problem/solution: problems, causes and solution 3.Construct outline

c)The conclusion: This section contains three major part : A summery of the main points. A restatement of central idea. Appropriate closing remarks. 3.Construct outline

1)Develop a speaking outline. 2)Practice out loud. 3)Practice in front of an audience. 4)Pay attention to your voice. 5)Pay attention to your body. 6)Cope with nervousness. 4.Rehears delivery:

End of Chapter 5 part1

Communication Skills ELE205 Creating an Effective PowerPoint Presentation By: Eng. Hadeel Qasaimeh

introduction presentation Subject to be presented Design and way of providing information.

Outline: 1.Hints for a successful presentation 2.Effective PowerPoint Slides 3.Text guidelines. 4.Clip Art and Graphics 5.examples

Hints for a successful presentation Plan carefully. Do your research. Know your audience. Time your presentation. Practice your presentation. Speak comfortably and clearly.

Effective PowerPoint Slides Use design templates Standardize position, colors and styles Include only necessary information Limit the information to essentials

Effective PowerPoint Slides Content should be self-evident Use colors that contrast Be consistent with effects, transitions and animation Too many slides can lose your audience

Text guidelines Generally no more than 6 words a line Generally no more than 6 lines a slide Avoid long sentences Larger font indicates more important information

Text guidelines Font size generally ranges from 18 to 48 point Be sure text contrasts with background Fancy fonts can be hard to read Words in all capital letters are hard to read Avoid abbreviations and acronyms Limit punctuation marks

Clip Art and Graphics Should balance the slide Should enhance and complement the text, not overwhelm No more than two graphics per slide

Examples:

This is Arial 12 This is Arial 18 This is Arial 24 This is Arial 32 This is Arial 36 This is Arial 44 Font size

Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.) Too detailed ! Slide details:

A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.) Instructional Technology: Much Simpler Slide details:

Too detailed ! DelhiMumbaiGoa January11,532,23414,123,6543,034,564 February1,078,45612,345,56716,128,234 March17,234,7786,567,12316,034,786 April16,098,89710,870,9547,940,096 May8,036,89710,345,39414,856,456 June16,184,345678,0954,123,656 July8,890,34515,347,93418,885,786 August8,674,23418,107,11017,230,095 September4,032,04518,923,2399,950,498 October2,608,0969,945,8905,596,096 November5,864,034478,0236,678,125 December12,234,1239,532,1113,045,654 Tables and graphs:

In 10 6 DelhiMumbaiGoa January11143 February11216 March17616 April16107 May81014 June1604 July81518 August81817 September4189 October295 November506 December1293 Much Simpler Tables and graphs:

Too detailed ! Tables and graphs:

Much Simpler Tables and graphs:

Art work may distract your audience Clip Art and Sounds:

How to put a giraffe into a fridge? 1. Open the door of the fridge 2. Take out the elephant 3. Put the giraffe in 4. Close the door Numbering:

Use bullets to show a list without Priority Sequence Hierarchy, ….. Numbering:

Use contrasting colours Light on dark vs dark on light Use complementary colours Colors:

Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours low contrasthigh contrast

Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is light on dark

Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is dark on light

Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours do not complement

Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours complement

End of Chapter 5 part2