th Annual PABUG Conference Driving Revenue and Efficiency Through Automated Procure to Pay Stephen G. Mack, CPSM, C.P.M. Associate Vice President Procurement Services Kathleen Maertzig Director of Business Support November 24, 2015

th Annual PABUG Conference General Announcements: Please turn off all cell phones/pagers If you must leave the session early, please do so as discreetly as possible Please avoid side conversations during the session Questions will be answered ….. Thank you for your cooperation

th Annual PABUG Conference To receive CPE credits for this session (if eligible), complete the CPE Attendance Form on the PABUG Annual Conference website group-annual-conference/cpe-credits/ or via the PABUG conference app. For additional questions please contact Kim Fremont CPE - Coordinator CPE Credits - We’ve gone electronic!

th Annual PABUG Conference About Drexel University Founded in 1891 in Philadelphia Three campuses Comprehensive global research university ranked among the top 100 in the nation 26,000 Students, 4500 Faculty and Staff

th Annual PABUG Conference Prior to December 2013 – 23,000 of 38,000 invoices were confirming check requests – 100% of invoices were keyed directly into Banner – Payments were almost always late (based on payment terms) – Approximately 130,000 P-Card transactions – 1,200 Purchase Orders – Decentralized contracting authority – Virtually 100% of payments made by check (excludes some employee reimbursements) “Back in the day” Maertzigism

th Annual PABUG Conference December 2013 Hired new AVP Procurement Services New AVP charged with – Transforming Procurement – Increasing efficiencies – Creating hard savings and revenue

th Annual PABUG Conference Procurement Transformation Technical Transformation Implementation of Procure To Pay Smart Source Supplier Portal Single Use Accounts ACH

th Annual PABUG Conference Procurement Transformation Structural Department Re-organization New organization New job descriptions New expectations

th Annual PABUG Conference Procurement Transformation Policy Centralizes contracting authority Establishes foundation for Strategic Sourcing efforts Authorizes budget owners to commit their budget regardless of amount

th Annual PABUG Conference Increased Efficiencies Supplier Portal Automation of invoices Electronic payments Transparency of pay process

th Annual PABUG Conference Create hard savings and revenue AP P-Card Payments Single Use Account (SUA) Dynamic Discounting (Tesorio)

th Annual PABUG Conference Results as of June Smart Source implementation on time and in budget 23,373 transactions FY15 Invoicing 16,464 transactions FY15 Total Supplier Manager (TSM) 772 invited 519 completed profile (73%) ACH for Suppliers Implemented 1,443 invoices paid via ACH SUA –240 transactions totaling $570,717.30

th Annual PABUG Conference Results as of June Direct Positive Impact to Operating Budget Revenue Rebates Commissions Surplus Sales Hard Savings Reduction Current Price Paid Negotiated Disposal Cost Avoidance Indirect Impact to Operating Budget Cost Avoidance Process Surplus Donations

th Annual PABUG Conference Results as of June

th Annual PABUG Conference There is NO finish line

th Annual PABUG Conference Open to the Floor Questions Comments

th Annual PABUG Conference Please take time to complete our Conference and Session evaluations. YOUR INPUT MATTERS!!!