PY 2005 Grant Officer Overview U.S. Department of Labor Employment and Training Administration Office of Grant and Contracts Management

Role of the Grant Officer Works in tandem with the FPO and Program Office Staff. Works in tandem with the FPO and Program Office Staff. Reviews grants and grant modifications Reviews grants and grant modifications Makes initial and final determinations Makes initial and final determinations

Overview Your grant agreement certifies and assures that you will fully comply with everything contained within the agreement;. Your grant agreement certifies and assures that you will fully comply with everything contained within the agreement;. Any sub award relationships* are outlined in the Circulars. The prime grantee is responsible for all sub award relationships. Any sub award relationships* are outlined in the Circulars. The prime grantee is responsible for all sub award relationships.

Four Parts of an Earmark Grant Part I – Statement of Work Part I – Statement of Work Part II – Budget Part II – Budget Part III – Assurances and Certifications Part III – Assurances and Certifications Part IV – Special Clauses and Conditions Part IV – Special Clauses and Conditions

Clauses and Conditions (Part IV) Budget Line Item Flexibility Budget Line Item Flexibility 20% is general rule Exceptions Personnel and Fringe – any change Indirect Cost rate Indirect Cost rate

Part IV - Conditions Identifies FPO Identifies FPO Reporting requirements Reporting requirements Procurement conditions Procurement conditions Pre-award Pre-award Among others, one condition is to make clear that the award does NOT provide justification to sole source Among others, one condition is to make clear that the award does NOT provide justification to sole source Consultant rates Consultant rates Equipment Equipment Public pronouncements Public pronouncements Etc. Etc.

Grant Awarded Award transmittal. Award transmittal. Award Execution Award Execution award execution letter. award execution letter. grant award agreement. grant award agreement.

Award Execution Letter How to access funds. How to access funds. How to access on-line electronic reporting. How to access on-line electronic reporting. Contacts. Contacts.

FPO Relationship FPO is the main point of contact. FPO is the main point of contact. All forms of communications and reports go through the FPO. All forms of communications and reports go through the FPO. FPO forwards paperwork accordingly. FPO forwards paperwork accordingly. Mods are requested first through the FPO. Mods are requested first through the FPO. Awardee puts request in writing and submits to FPO. Awardee puts request in writing and submits to FPO.

FPO Relationship (con’t) FPO provides oversight – monitors grants and prepares reports FPO provides oversight – monitors grants and prepares reports FPO identifies technical assistance and training needs and will assist grantee in making needed improvements FPO identifies technical assistance and training needs and will assist grantee in making needed improvements FPO insures grantee documentation is complete FPO insures grantee documentation is complete FPO makes recommendations to Grant Officer FPO makes recommendations to Grant Officer Grant officer is only one authorized to make changes – and won’t act without FPO recommendation Grant officer is only one authorized to make changes – and won’t act without FPO recommendation

Federal Program Office Philadelphia Earmark Center Policy dissemination Policy dissemination Communication Communication Training Training Review of proposals Review of proposals Resolve questions Resolve questions

Grant Closeouts Close out packages will be sent to grantee after expiration. Close out packages will be sent to grantee after expiration. Obtain and reconcile all information and data necessary for closeout. Obtain and reconcile all information and data necessary for closeout. Resolve all audit findings. Resolve all audit findings. Collect debts. Collect debts.

Earmark Grant Cost Limitations General Prohibitions General Prohibitions Pre-award costs Pre-award costs Legal expenses Legal expenses Real property Real property Limitations on Administrative Cost Limitations on Administrative Cost 10% limitation 10% limitation

Prohibitions – WIA Sec. 181 & 20CFR – Employment generating activities Employment generating activities Economic development activities Economic development activities Investment in revolving loan funds Investment in revolving loan funds Capitalization of businesses Capitalization of businesses Investment in contract bidding resource centers Investment in contract bidding resource centers None of these are permitted unless directly related to TRAINING of eligible individuals under Title I None of these are permitted unless directly related to TRAINING of eligible individuals under Title I

Unallowable Activities – cont’d Public service employment Public service employment Sectarian activities Sectarian activities Business relocation Business relocation No fees for placement or referral to a workforce investment activity No fees for placement or referral to a workforce investment activity No construction or purchase of buildings * except to bring into ADA compliance No construction or purchase of buildings * except to bring into ADA compliance

Conclusion Questions and Answers Questions and Answers