1 Physical Inventory John Yarbrough Using Physical Worksheet

2 Work Flow – Cycle Counting 1) Reports - Print the Physical Count Worksheet Inventory Control- Physical Count Worksheet. 1) Reports - Print the Physical Count Worksheet Inventory Control- Physical Count Worksheet. 2) Physically count the parts listed on the Worksheet. 2) Physically count the parts listed on the Worksheet. 3) Manufacturing - Enter the part count quantity using the Physical Inventory - Count Entry program. 3) Manufacturing - Enter the part count quantity using the Physical Inventory - Count Entry program. 4) Manufacturing - Run the Physical Count Audit Report to review Inventory. 4) Manufacturing - Run the Physical Count Audit Report to review Inventory. 5) Review the Physical Count Audit Report for items outside acceptable variance tolerances Acceptable variances; proceed to step # 6 Unacceptable variances; proceed to steps # 5a - 5d 5) Review the Physical Count Audit Report for items outside acceptable variance tolerances Acceptable variances; proceed to step # 6 Unacceptable variances; proceed to steps # 5a - 5d 5a) Recount any items outside acceptable variance tolerances 5a) Recount any items outside acceptable variance tolerances 5b) Manufacturing - Enter the new counts from step #5a Inventory - Uncheck the Automatic Display of Physical Count Entry Parts Counted box. 5b) Manufacturing - Enter the new counts from step #5a Inventory - Uncheck the Automatic Display of Physical Count Entry Parts Counted box. 5c) Manufacturing - Run the Physical Count Audit Report to review the Inventory - new variances. Answer N to Update Stock Status Utilities - File and use the Worksheet Date printed at the top Physical Count Audit of the Physical Count Worksheet Report. 5c) Manufacturing - Run the Physical Count Audit Report to review the Inventory - new variances. Answer N to Update Stock Status Utilities - File and use the Worksheet Date printed at the top Physical Count Audit of the Physical Count Worksheet Report. 5d) Repeat steps 5a through 5c as required 5d) Repeat steps 5a through 5c as required 6) Upon acceptance of the Cycle Count; Run the Physical Count Audit Report to Update Stock Status File. 6) Upon acceptance of the Cycle Count; Run the Physical Count Audit Report to Update Stock Status File.

3 Printing Physical Count For Complete Physical, (no record selections) Only Questions of concern are the Stores Code and Complete Physical. All other question refers to on going Cycle Counting.

4 Caution! For users operating in 8.0 or below, Complete Physical will not pick up on parts existing on open work sheets. For users operating in 8.0 or below, Complete Physical will not pick up on parts existing on open work sheets. Make sure there are no open worksheets before proceeding with complete inventory. Make sure there are no open worksheets before proceeding with complete inventory. IT Department can use the following SQL command to clear open worksheets: Update ICFSS set last_print_date = null where stores_code = ‘FG’ IT Department can use the following SQL command to clear open worksheets: Update ICFSS set last_print_date = null where stores_code = ‘FG’ Stock Status Editor

5 Starting the Count Entry MFG / INV / Physical Count Entry  On first entry, have the Automatic Display of Parts Counted checked. This will allow entry to follow straight down the cycle count worksheet.  Can only count One stores at a time.  Worksheet Date must be Date the Physical worksheet was created. Writes last print date on report generation.

6 If selections made correctly on first Tab, the parts will display on the sheet. Can now enter the count If selections made correctly on first Tab, the parts will display on the sheet. Can now enter the count On save, it will continue to next part on list. On save, it will continue to next part on list. Continue until the message that all parts have been counted. Continue until the message that all parts have been counted.

7 Running the Audit Report Audit Report is ran to review the counts entered during the Count. Audit Report is ran to review the counts entered during the Count. On audits, DO NOT CHECK the Update Stock status. On audits, DO NOT CHECK the Update Stock status. By running the utility, a report will be produced. By running the utility, a report will be produced. Manufacturing, > Inventory > Utilities>Physical count audit

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9 Recounting  Go back to Physical Count Entry.  Must uncheck the automatic part count  Next

10 Must enter the Worksheet date (date the worksheet was printed). Must enter the Worksheet date (date the worksheet was printed). Enter the stores code and Part ID Enter the stores code and Part ID Override the Physical Quantity (last count entered). And save Override the Physical Quantity (last count entered). And save Repeat for all parts needing recounting. Repeat for all parts needing recounting.

11 Physical Count Entry Re-enter new counts Physical Audit Report Validate variances Repeat until variances are acceptable

12 Finish Physical Count To complete the count, run the Physical count Audit utility with checking update stock status.