SEXTANT APPRAISAL PROCESS AS AN EMPLOYEE October 2010

Page 2 Summary Introduction Sextant The Appraisal process Chapter 1 : How to use Sextant for the Appraisal process ? Chapter 1.1 : Access to the appraisal processAccess to the appraisal process Chapter 1.2 : Visualize and print your appraisal formVisualize and print your appraisal form Chapter 1.3 : Fill in your appraisal form (step by step)Fill in your appraisal form (step by step) Chapter 1.4 : Send the form to your appraiser manager M+1Send the form to your appraiser manager M+1 Chapter 1.5 : Add a commentAdd a comment Chapter 1.6 : Close a processClose a process Chapter 2 : Additional information Chapter 2.1 : IconsIcons Chapter 2.2 : Achievement levelAchievement level Chapter 2.3 : Skills levelSkills level Click on a link to access to the corresponding heading

Page 3 Sextant Allows to communicate in real-time with your management Express your wishes Capitalise informations to manage your career ESSMSS A modern tool Introduction

Page 4 The appraisal process Print the form Prepare your interview Appraisal interview Fills in the form Adds a comment and completes the global appraisal sending Adds a comment HR Department Exploitation Action plan with the manager Status 1Status 2 Status 3 Status 4 Appraisee and appraiser Appraisee Manager level 1 Manager level 2 Status 0 : Appraisal criteria are loaded Status 1 : Sent by the employee to the manager level 1 Status 2 : Sent by manager level 1 back to the employee Status 3 : Sent to the manager level 2 Status 4 : Appraisal closed by the manager level2 Status 0 Appraisal year+1 Introduction M+2 M+1 Employee

Chapter 1 : How to use Sextant for the appraisal process ?

Page 6 Access to the appraisal process (1/5) Connect you on your ESS (Employee Self Service) : Choose your language on the right-hand column Type your Username and your Password Chapter 1.1 Click on this link if you forgot your password

Page 7 Access to the appraisal process (2/5) Click on «Current Appraisal » to access to your appraisal You can also access to your previous appraisals by clicking on « Appraisal History » Chapter 1.1

Page 8 Access to the appraisal process (3/5) Click here Get informed about the appraisal running status Chapter 1.1 Click on « ok » if your manager(s) is/are correct Click on « Annuler » if your manager(s) is/are wrong…

Page 9 Access to the appraisal process (4/5) If you clicked on « annuler », an is automatically generated Chapter You can complete this e- mail and indicate the right manager’s name 2. Send this to sextant support

Page 10 Access to the appraisal process (5/5) Be sure that you do not send the form before filling it in Your appraisal steps BACK TO SUMMARY Chapter 1.1

Page 11 Visualise and print your appraisal form At any time during your appraisal Whenever you like during the ongoing process Click on the « printer » icon to visualise the whole form BACK TO SUMMARY Click on the « printer » icon to print the form Chapter 1.2

Page 12 Fill in your appraisal form (step by step) Step 1: Objectives of the current year (1/2) These objectives are automatically uploaded from former year’s appraisal 1.Click here to modify or delete an objective Chapter 1.3 Do not forget to fill in the global appraisal area 2.If you wish you can add new objectives by creating a new blank objective form

Page 13 Objectives of the current year (2/2) 1) Objectives are set with your manager In order to change an objective wording, you have to delete the complete line and create a new one 2) Proportion of an objective out of 100% The total has to be 100% in the global appraisal 3) The « % of achievement » indicates the objective reached percentage 4) Refers to an objective levelobjective level 5) Resource : human, technical (…) means 6) The timeline : in month (0-12) 7) Measurement : which criteria is used to evaluate if the objective is reached Click here to save 1) 2) 3) 4) 5) 6) 7) Chapter 1.3

Page 14 Fill in your appraisal form Step 2: Appraisal of linguistic skills (1/2) Click here to fill in a line Chapter 1.3 Use « Others » to specify an unmentioned language

Page 15 Appraisal of linguistic skills (2/2) 1) Actual level : by mutual agreement with your manager, indicate your actual level 2) Required level for the job : identified with your manager 3) Development area : indicate your needs in training, tutoring… Linguistic skills are used in CARA in order to complete the skill’s database within the framework of mobility Chapter 1.3 Click here to save 1) 3) 2)

Page 16 Fill in your appraisal form Step 3 : Appraisal of interpersonal skills (1/2) Click on the « pencil » icon to fill in a line Chapter 1.3

Page 17 Appraisal of interpersonal skills (2/2) Common behavioural skills Indicate your actual level and the required level for the job Click here to access to the skill level Chapter 1.3 Click here to save

Page 18 Fill in your appraisal form Step 4 : Appraisal of management skills (1/2) Click on the « pencil » icon to fill in a line Chapter 1.3

Page 19 Appraisal of Management skills (2/2) Common skills required in a management job If you don’t have management functions: leave « NOT APPLICABLE » Indicate your actual level and the required level for the job Click here to save Chapter 1.3

Page 20 Fill in your appraisal form Step 5 : Appraisal of specific skills Specific skills required for a job Following the same pattern as interpersonnal or management skills Click here to create a skill Chapter 1.3

Page 21 Fill in your appraisal form Step 6 : Global appraisal At this step of the appraisal process, you cannot fill in this part You will be allowed to do so after the manager’s comment Indicate the interview date only Use the « calendar » icon to choose a date Chapter 1.3

Page 22 Fill in your appraisal form Step 7 : Objectives for the next year (1/2) You have to create new objectives for the following year Chapter 1.3

Page 23 Objectives for the next year (2/2) Create new objectives for the next year with the same pattern of current objectives (page 13) 1)Objective 2)Weight (%) 3)Resources / Action Plan 4)Timeline (Months) 5)Measurement 1) 3) 5) 2) 4) Chapter 1.3 Click here to save

Page 24 Fill in your appraisal form Step 8 : Training This button gives you access to the training catalogue To get help : Training requests are detailed in a dedicated tutorial availablee in MIRA : Chapter 1.3

Page 25 Fill in your appraisal form Step 9 : Mobility wishes (1/2) Chapitre 1.3 Click here to create a new wish

Page 26 Mobility wishes (2/2) If you don’t have any mobility wishes Move on to the next step You can create one or many wishes : 1)Indicate an order of preference 2)Choose an area preference 3)If you choose a geographic mobility, select a work location 4)And/or select a job family and then a job 2) 3) 1) 4) Chapter 1.3 Click here to save

Page 27 Fill in your appraisal form Step 10 : Career aspiration (1/2) Objective : Discuss with your manager about your career objectives By identifying for instance your training needs Opportunity : Express yourself about your evolution wishes Work on your career plan within the CMA CGM group according to your abilities and aspirations with the company’s needs. Chapter 1.3

Page 28 Career aspiration (2/2) Fill in the corresponding field Click here to save Chapter 1.3

Page 29 Send the form to your appraiser manager M+1 (1/2) When your appraisal form is completed Please check it by clicking on the « printer » icon Then you have to send it to your appraiser (manager M+1) Click here Chapter 1.4

Page 30 Send the form to your appraiser manager M+1 (2/2) The status changes to « Sent to your appraiser » After sending the form, you cannot modify it anymore You can only consult your appraisal form in « current appraisal » BACK TO SUMMARY Chapter 1.4

Page 31 Add a comment (1/3) Click here to add your comments on the « Global Appraisal » Your appraiser completes the form with his/her comments, fills in the « Global Appraisal » section and then sends you back the form (you will be advised by ) You have to bring your own comments and express your opinion Chapter 1.5

Page 32 Add a comment (2/3) Click here to save 2.Fill in your comment here 1.Untick if you want to express your disagreement Chapter 1.5

Page 33 Add a comment (3/3) Click here to send back your form At this stage there can be many excanges between you and your manager Chapter 1.5 BACK TO SUMMARY

Page 34 Clos the process Your appraiser (M+1) sends his comment to your manager M+2 who adds at his/her turn a comment The manager M+2 closes the process by sending the form to the Human Resources department: Chapter 1.6 The link « current appraisal » is now empty You can visualize your appraisal in « Appraisal History » (see p.7) BACK TO SUMMARY

Chapter 2 : Additional information

Page 36 Icons Chapitre 3 Add a new item Modify an item Delete an item Save the data capture You can modify what you filled in previously. This icon is located at the end of each line. You can delete an item whenever you like. When you create or modity an item, you have to save it by clicking on this icon. Chapitre 3Chapter 2.1 BACK TO SUMMARY You are allowed to create a new item : objective, skill, mobility wish (…)

Page 37 Achievement level Chapter 2.2 BACK TO LAST SCREEM Outstanding: >= 121% achieved Above average: between 106% and 120% Satisfactory: between 86% and 105% Below average: between 71% and 85% Does not meet requirements: between 1% and 70% Not Applicable: 0

Page 38 Skills level Level 5 = Referent Level 4 = Shows systematically Level 3 = Shows regularly Level 2 = Shows partially Level 1 = Uses seldom Level 0 = Not applicable Chapter 2.3 BACK TO LAST SCREEM