E-Info Consulting Team Project Erica and Dilpreet

How to organize your files  Use a consistent method of naming your files and folders  Keep names short by using abbreviations For example: Draft= DFT Contract=CTR Schedule= SCHED Receipt= RCPT

How to organize your files  Create subcategories for your documents  Clean out your files at least once a year For example: Advantages: You can easily find the files you need Maximize space on your computer Clear out old unnecessary files Step One- Determine which files are important for you to save. Step Two- Determine which files are dispensable.

Where to backup your files  Consider storing documents online  Backup files on external storage devices  Store a hard copy External Hard Drive USB Flash Drive CD

Organizing Files  Sort files by topic and arrange alphabetically -Financing -Contracts -Drafts -Business plans -Letters -Reports -Forms -Budget Sheets

Organizing Messages  Sort messages by sender, topic, or date.  Clean up your mailbox monthly Within sender/topic folder organize it alphabetically Within date folder organize it chronologically Delete items you no longer need Avoid keeping large file attachments

Organizing Addresses  Sort addresses by first or last name  Sort addresses by clients, employees, and business partners Organize subcategories by creating alphabetical menu

Organizing Websites  Sort websites by topic, or date Within sender/topic folder organize it alphabetically Within date folder organize it chronologically

Overview Use a consistent method of naming your files and folders Keep names short by using abbreviations Create subcategories for your documents Clean out your files at least once a year Backup your files onto an external storage device