THE WONDERFUL WORLD OF WORKSHOPS AN ACEWARE PRESENTATION

Our discussion today will include: What is a workshop? Setting up workshops Registrations in workshops Reporting Workshops & ACEweb Questions & Answers

What is a workshop?

Pre or post conference events Break-out sessions within an event An event within an event

You + Workshops = ???? Have YOU found some other uses for workshops?

Can set enrollment limit Can have a Fee assigned Can have Hours/Ceus/Grade Can have a description Can be used on ACEweb Workshop Characteristics

Selecting Workshop types opens the Workshop button

Click the Workshop button on the course screen to open the workshop screen

Setting up a workshop

A Little Planning Goes a Long Way

Coding will make workshops easier to manage

1 st Character – Day of Conference (first day, second day, third day) 2 nd Character – Time period 3 rd (+4 th ) Character – The session in that time period Cracking the Code!

Workshops can be sorted by day, time period, and session Easy to identify when workshops are scheduled Prevents individuals from enrolling in multiple sessions in the same time period In ACEweb, makes it easier for to set up selections for students What does Coding do for you? Should ALSO aim to have the “Code” chronological… (helps with ACEweb display order)

Setting up the Workshop Itself…..

Workshop Details

Selecting Workshops within a Registrations

Add a registration then click Assign Workshops

Workshop selections are noted, and additional charges automatically added

Workshop Participants Provides a list of students with s. Select recipients and move on to broadcast screen Similar to class from course Quick Reports screen

Show Students Provides a list of students Similar to class from course Quick Reports screen

Edit Grades, CEU’s and Hours Similar to class from course Quick Reports screen

To Edit Grades /Hours/etc for one person / one conference, use Edit Workshops from the Registration screen

To Remove a Participant from a Workshop and/or Select Another Workshop Click “Assign Workshops”. Uncheck to remove workshop; check to select an additional workshop

If Maximum size limit is recorded on Workshop screen, Student Manager will warn if the workshop is full and refuse additional registrations

Reporting

Enrollment Summary Listing All Workshops Reports / Workshops / Enrollment Summary (default report)

Workshop Rosters Reports / Workshops / Rosters & Certificates

Use SELEWORK to build Workshop Rosters and Schedules for Workshop Attendees

Special Workshop Functions: ( Referenced in SM Help) ADDWORK Returns the value of a field in the Workshop Master table. ADDWKCODE Returns workshop codes in which individual is registered for specific course. SELEWORK Returns workshop information in student schedules for courses with workshops. SHOWWORK Returns workshops taken by particular registrant, with or without instructor name and options to select specific fields. QUIKWORK Returns selected information about workshops in which an individual is registered.

Special Workshop Functions: ( Referenced in SM Help) CTWORK Returns number of workshop in which individual is enrolled for specific course. CUSTWKCD Returns list of workshops from multiple courses in which single registrant is enrolled SHOWWKMS Returns a listing of Master Workshops set up for course. LISTWORK Returns specified workshop information from individual's registration.

LISTWORK works best in Confirmations/Receipts

Other Report Examples … using Workshops Sign in Roster Workshop Tickets Workshop Badges Workshop Certificates Personal Schedules

Workshops & ACEweb

Messages will appear on the Course Status and Workshop Listings pages.

Min and Max refer to the minimum/maximum number of workshops registrants must select Participants will not be allowed to continue the registration process until they meet both the minimum and maximum number of workshops. To make this work, set the WksCodeMatch ini setting. In our coding example the setting would be “2”

Prevent the Workshop from Displaying on ACEweb Check to prevent this workshop from being available on ACEweb

Questions & Answers

ACEware 20th Annual Users’ Conference May 18– 20, 2016 / Hilton Garden Inn, Manhattan Kansas