20 th April 2012 Block Management

2  Under the tab „Reservation“ you find the option „Block Management“  Here you can search, create, modify or cancell a Block

3 Create a new block  Select „New“ to create a block  In order to create a new block, type „Block Code“, „Block Name“ / Arrival and Departure dates  Choose between „Tentative“ and „Definite“  Tentative: Number of blocked rooms will not be included in your occupancy  Definite: Number of blocked rooms will be included in your occupancy

4 Create a new block  Add the room type and click on „Display Availability“ to edit the block count  Select the rate plan  for returning groups we recommend to create a own rate plan  Choose the forecasted rate plan and the average person per room  the entered values are important for forecasting at Reservation on the Books report (Read also the supporting document for the Reservations on the Books report)

5 Block Header

6 Group Master  Add the Company, Travel Agent or Contact Profile to the Block  After saving the „Split“ button will be enabled

7 Split rooms  Split rooms for the Block by selecting „Split“ in the Group Master  add the number of splited rooms. The maximum amount to split is 15 rooms  you can choose to to create new profiles when spliting, or to look for existing profiles by setting a checkmark at „Check for existing profiles“  Enter the names of the guests with Arrival and Departure date and number of guests