Using Surveillance and EHR Data in Case Conferencing for Improving Outcomes Along the Continuum of Care 1 FLORIDAP4C Mara Michniewicz, MPH Prevention Program.

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Presentation transcript:

Using Surveillance and EHR Data in Case Conferencing for Improving Outcomes Along the Continuum of Care 1 FLORIDAP4C Mara Michniewicz, MPH Prevention Program Manager Florida Department of Health National HIV Prevention Conference December 7, 2015

Objectives Understand Goals of case conferencing Case conferencing process Legal aspects of case conferencing and data exchange/sharing Have knowledge of Client types (PLWH) covered by case conferencing Data systems used in case conferencing P4C DIS role 2

Case Conferencing Goals Identify undiagnosed cases of HIV Link and re-engage out of care PLWH, into care Identify PLWH in need of Partner Services Lower individual and community viral load Client types Newly diagnosed HIV + Previously diagnosed HIV+ and out of care In need of partner services Persistently high viral loads 3

PRISM/P4C Dashboard Reports/Data – to - Care Case Conferencing with Care Team and DIS In Need of Partner Services Out Of Care Newly Diagnosed, Never in Care Persistently High Viral Load Develop Action Plan/Identify Responsible Party (tailored to each area) Monthly Case Conference Review M&E PLWHA actively engaged in continuum of care HIV Client Case Sheet Case Conferencing Flow 4

Case Conference Participants P4C DIS Health Center Care Team Provider Nurse Case Manager Others (linkage specialist, prevention counselors, eligibility specialists, etc.) 5

Legal Aspects 6 MOA between health centers and DOH Client consent allowing bi-directional data exchange Electronic via P4C Dashboard Verbal via case conferencing

Data and Surveillance Systems Used PRISM Dashboard -ELR - Health Center EHR -CAREWare - CTL -ADAP - Provide eHARS 7

Data and Surveillance Matching Process Three step process 1. Health center data vs other surveillance systems Matching clients Non-matching clients 2. Dashboard master list vs eHARS In system Not in system 3. eHARS vs P4C List Zip code match 8

Development Build relationships Set protocols, procedures, and guidelines Set up data exchange Health Center EHR capability SFTP set up Testing Build dashboard and reports PRISM Integrate P4C DIS activities into normal/traditional DIS flow/process Make changes in PRISM Implement 9

PRISM and Case Conferencing Case Assignment – Programming allows for automated case assignment, and for managers to sort by testing location and zip code Linkage – Originally PRISM only set up for newly diagnosed cases and linkage to care. Created a workaround, and programming planned for people lost to care and re-engagement in care. Partner Services – P4C DIS are assigned cases of people who are HIV positive, receiving care at the health center, and are needing partner services. 100

Florida P4C Dashboard Client Type Reports Client Information Sheets Out Of Care Lists Persistently High Viral Load Lists 111

Client case sheet 12

Not-in-care list 13

Persistently High Viral Load list 14

QI/QA and M&E M&E for Development and Implementation stages P4C monitoring tool Case conference monthly survey P4C monitoring tool Monthly Reporting 15

Contact information 16 Mara Michniewicz, MPH, CHES Prevention Program Manager HIV/AIDS Section, Prevention Program David Andress P4C Care Consultant Area 4 AIDS Program Office, FDOH in Duval Juan Vasquez P4C Coordinator / Interventions Team Lead HIV/AIDS Section, Prevention Program Max Wilson, Ph.D Disease Control Program Administrator / Statewide Evaluation Consultant Area 4 AIDS Program Office, FDOH in Duval