Microsoft Excel 2002—The Basics Presented by: Kyle Kuehler Instructional Technology Specialist (806)

A workbook is an Excel file that includes one or more worksheets. A worksheet is the grid of columns and rows where you enter information. (Some people refer to a worksheet as a spreadsheet.) A worksheet contains 256 columns and 65,536 rows. A column is a vertical collection of cells represented by alphabetical letters. A row is a horizontal collection of cells represented by numbers. A cell is the intersection of a column and a row. The active cell is marked with a dark outline border around the cell. A cell’s address is its column letter followed by its row number, as in cell B3. Some Definitions

Commonly Used Buttons (cont.)

Activity: Try the following ways to move from cell to cell: Press the Return/Enter key to move down to the row below Hold down the Shift key, then hit the Return/Enter key to move up to the row above Press the Tab key to move over to the column to the right Hold down the Shift key, hit the Tab key to move back to the column to the left Move the mouse to any cell and click there Use the arrow keys to move up, down, left, or right. Click in the Name Box and type the cell you want to move to. Choose Edit  Go To  Type in the cell you want to move to/OK Choose Ctrl + G/Same as Edit  Go To Choose Home and it will move you to the first cell in current row Choose Ctrl + Home to move to the first cell in the worksheet Choose Ctrl + End to move to the last used cell in the worksheet Choose F5  Go To  Type cell reference in Reference text box then Click OK

Entering Data  Excel recognizes two basic kinds of data in a cell Label-text data Label-text data Value-numbers or +-.=$ entered as first character in the cell Value-numbers or +-.=$ entered as first character in the cell  To enter text in a cell: Type the text in the appropriate cell Type the text in the appropriate cell Press enter, press an arrow key, click on a different cell, or click the enter box Press enter, press an arrow key, click on a different cell, or click the enter box

Deleting Text  To completely erase the contents of a cell, click on the cell and press delete.  To erase part of the text in a cell, click on the cell and double click on the cell or click once to select the cell and make changes in the formula bar.

Borders  To show specific borders Select the area where you want to add borders Select the area where you want to add borders click the arrow by the borders button and choose the appropriate border selection. click the arrow by the borders button and choose the appropriate border selection.

Adjusting Row and Column Width  Click on the line between the row or column headings and drag to the appropriate width (or)  Double click the line between the row or column headings to automatically size the column or row to the necessary width

Inserting Rows and Columns  Click the row or column heading  Right Click and select insert All information is shifted down or to the right and a new row or column is inserted All information is shifted down or to the right and a new row or column is inserted  Select a cell and click Insert  Rows (or Columns)

Websites for Training Documents  m?Cat=Excel m?Cat=Excel m?Cat=Excel  uctionalCompMatrix.htm uctionalCompMatrix.htm uctionalCompMatrix.htm