Get out of your Inbox with Outlook 2007 Use your mail to take action Reading an e-mail message usually prompts you to take some sort of action. You might.

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Presentation transcript:

Get out of your Inbox with Outlook 2007 Use your mail to take action Reading an message usually prompts you to take some sort of action. You might reply right away, or take a secondary action like setting up a meeting. In order to clear away the clutter in your Inbox, think about a message as you read it and decide whether it requires action. If it does, what do you need to do? Use Outlook to take that action, when and how you need to.

Get out of your Inbox with Outlook 2007 Drag a message to take action An message may not require a direct response. Store contact information. Create a task. Set up a meeting. Even so, the information in the message may still prompt you to:

Get out of your Inbox with Outlook 2007 Drag a message to take action You can get started with each action by dragging the message to the appropriate button in the Navigation Pane. While this functionality isn’t new to Outlook 2007, it provides a handy illustration of how messages in Outlook can have uses beyond .

Get out of your Inbox with Outlook 2007 Set up a meeting If a message makes you realize that you need to meet with someone, here’s how to get started. Drag the message to the Calendar button in the Navigation Pane. A new appointment opens, where you’ll fill in the details such as date, time, and location. Then invite the person to the meeting and… …click Send.

Get out of your Inbox with Outlook 2007 Create a task Sometimes a message contains information about some action that you need to take. For example, in the picture, the message from Ben Smith in Mark Lee’s Inbox reminds Mark that he needs to promote a line of office furniture that his company recently introduced.

Get out of your Inbox with Outlook 2007 Create a task Mark can drag the message from his Inbox to the Tasks button in the Navigation Pane to quickly start a new task. He can change the subject to something more task-like, for example Show office furniture to Coho, and then save the task. The task is added to Mark’s task list.

Get out of your Inbox with Outlook 2007 Create a contact Are you keeping a message around so that you’ll have a contact’s address handy? Here’s a better idea: Create a contact entry in Contacts. As the picture shows, you can drag a message to Contacts to get the contact entry started. When you drag a message to the Contacts button, a new Contact form opens and the address in the message is automatically added to it.

Get out of your Inbox with Outlook 2007 Create a contact From there you can fill in the rest of the details, such as a street address, telephone number, and so on. The next time you need to look up a bit of information about that contact, you’ll know right where to look: in Contacts.

Get out of your Inbox with Outlook 2007 When the action is extraction Say you receive a message with an attachment, and all you really want is the attachment. You can save the attachment to your hard disk independent of the message. In other words, you can “extract” the attachment from the message.

Get out of your Inbox with Outlook 2007 When the action is extraction Once you’ve saved the attachment, you may no longer need the message. If this is the case, you can delete it or file it away. Another message out of your Inbox!